Job description

Olgoonik is an Equal Opportunity Employer Overview: The Operations Coordinator II is responsible for providing support services and analyzing operations and business practices to ensure the unit continuously builds and improves upon existing operations. The incumbent will provide critical continuity for the operations of the supported office within the Domestic Operations Directorate of the U.S. Department of State Bureau of Diplomatic Security. Primary Responsibilities: • Support assigned supervisor and members of the team in routine office administration, personnel, time and attendance, database administration, and project requirements. • Assist the supervisor and other senior staff with overall operations, providing assistance, and helping streamline and improve processes. • Provide advice and assistance to management in the planning, staffing, and resourcing of operations, and assist with measures to improve the effectiveness and efficiency of the planning process. • Prepare reports, documents, and briefings on operations for fellow staff and multiple levels of management. • Standardize and professionalize templates to ensure all materials leaving the unit are coherent, polished, and professional. • Develop, improve, and implement standard operating procedures. • Prepare and edit reports, memoranda, and other documents for content and grammar. • Ensure all administrative, logistical, and other support areas are coordinated for office operations and events. • Provide various additional administrative, logistical, and operational functions as required; • Serve as a liaison with staffs and other offices, working closely with senior management. Supervisory Responsibilities: • Supervisory responsibilities are not anticipated. Education and/or Experience: • US Citizenship. • Ability to obtain and maintain a U.S. Government SECRET security clearance. • Bachelor’s Degree and four years relevant experience. Knowledge, Skills, and Abilities: • Demonstrated understanding of administrative operations and program or project management. • Ability to multi-task on time-sensitive assignments and strong attention to detail. • Ability to work effectively with minimum guidance in a constantly evolving unit. • Demonstrated proficiency with Microsoft Office – SharePoint, Word, Excel, PowerPoint, and Outlook. • Experience drafting and editing U.S. government reports and documents. • Working familiarity with Department of State regulations such as the Foreign Affairs Manual, Foreign Affairs Handbook, Department of State Acquisition Regulation, etc. • Ability to work independently on projects and issues within overall policy guidelines. Certificates, Licenses, Registrations: • None Security Clearance: • Position requires ability to obtain and maintain a U.S. Government SECRET security clearance. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear; taste or smell. The employee must occasionally lift and or move up to 25 pounds. Work Environment: General office environment. Olgoonik is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local laws. As an Alaska Native corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.

Requirements

Must-haves

Olgoonik is an Equal Opportunity Employer
Support assigned supervisor and members of the team in routine office administration, personnel, time and attendance, database administration, and project requirements.
Assist the supervisor and other senior staff with overall operations, providing assistance, and helping streamline and improve processes.
Provide advice and assistance to management in the planning, staffing, and resourcing of operations, and assist with measures to improve the effectiveness and efficiency of the planning process.
Prepare reports, documents, and briefings on operations for fellow staff and multiple levels of management.
Standardize and professionalize templates to ensure all materials leaving the unit are coherent, polished, and professional.
Develop, improve, and implement standard operating procedures.
Prepare and edit reports, memoranda, and other documents for content and grammar.
Ensure all administrative, logistical, and other support areas are coordinated for office operations and events.
Provide various additional administrative, logistical, and operational functions as required;
Serve as a liaison with staffs and other offices, working closely with senior management.
Supervisory responsibilities are not anticipated.
US Citizenship.
Ability to obtain and maintain a U.S. Government SECRET security clearance.
Bachelor’s Degree and four years relevant experience.
Demonstrated understanding of administrative operations and program or project management.
Ability to multi-task on time-sensitive assignments and strong attention to detail.
Ability to work effectively with minimum guidance in a constantly evolving unit.
Demonstrated proficiency with Microsoft Office – SharePoint, Word, Excel, PowerPoint, and Outlook.
Experience drafting and editing U.S. government reports and documents.
Working familiarity with Department of State regulations such as the Foreign Affairs Manual, Foreign Affairs Handbook, Department of State Acquisition Regulation, etc.
Ability to work independently on projects and issues within overall policy guidelines.
Position requires ability to obtain and maintain a U.S. Government SECRET security clearance.
General office environment.

Nice-to-haves

None flagged.

Application prep

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Platform: adp-workforce-now
Effort: medium