Senior Marketing Coordinator at Dewberry

Job description

Dewberry is currently seeking a full-time  Senior   Marketing Coordinator  to support our Federal and Northeast Marketing team. The position requires a minimum of six years of AEC marketing experience with specific emphasis on federal proposals preferred. The Marketing Coordinator works on developing proposals and statements of qualifications, preparing teams for shortlist interviews, and managing quality control of the work of technical, proposal, and graphics staff assigned to the pursuit from Dewberry and partner firms to deliver compliant and compelling marketing materials. This is a hybrid position , with a minimum of three days in the office . This position works alongside a robust team of marketers, graphic designers, communication professionals, and Federal Market client managers and project managers at large, all of whom collaborate for success, promote strengths, and support each other’s growth within Dewberry. The ideal candidate understands deadline-driven work, has a high level of attention to detail, and is a self-starter who can work both independently and within a team environment. The job entails working on multiple concurrent assignments, with overlapping schedules. Dewberry is a leading, market-facing professional services firm with more than 60 locations and 2,500 professionals nationwide. What sets us apart from our competitors are our people. At Dewberry, we seek out exceptional talent and strive to deliver the highest quality of services to our clients. Whether you’re an experienced professional or a new graduate, you’ll have the chance to collaborate with the best and brightest and work on innovative and complex projects at the forefront of the industry. Our commitment to excellence stems from our personal integrity and from other defining attributes, which we call “Dewberry at Work,” that have inspired our employees to be successful for more than a half-century. • Support a variety of proposal teams comprised of Marketing Managers, Pursuit/Proposal Managers, Client Managers, Project Managers, and Subject Matter Experts to help develop proposal responses, shortlist interviews, and other professional presentations. • Manage major aspects of multiple proposal efforts simultaneously within target market segments and service offerings. • Develop a deep understanding of individual pursuits and nuances of specific clients to provide both support to the pursuit team and also to proactively bring ideas and suggestions for improvement of content and processes. • Coordinate with pursuit teams from multiple office locations and/or service lines. Familiarity with integrated, multiple service line (Civil, Structural, Architecture, MEP, Technology, etc.) proposals preferred. • Responsible for work on a variety of proposal types (SF330, design-build, technical/narrative, pricing/business, RFQs/RFIs, and Sources Sought) as well as oral presentations. • Support the capture planning process through drafting proposal documents, content development, data management and documentation, editing, maintaining deadlines, , managing content and communications with subject matter experts/project managers, and coordinating with outside team members. • Lead and manage major sections or volumes of proposal documents. • Lead sub-pack proposals. • Lead meetings such as proposal kick-offs and reviews, and lead portions of client management and other meetings as needed. • Own the process of writing and editing proposals and supporting sales materials, including project descriptions, resumes, market segment overviews, cover letters, executive summaries, etc. • Effectively manage and coordinate subconsultant data calls. • Comply with our corporate standards to present a consistent appearance/style for presentation graphics, proposals, resumes, and collateral materials. • Support development of internal and external marketing communications efforts. • Develop familiarity with company project experience and relevance to project pursuits. • Perform QA/QC on proposals and marketing materials. • Develop sales acumen to support client management and business development activities including conference preparation, blog and article writing, creating client presentations, among others. • Support client management and operational personnel in market research, competitor analysis, and client intelligence. • Manage organization of marketing material for ease of use including recording information in our client relationship management database (CRM) and keeping shared files accurate and up to date. • B.A. or B.S. or equivalent experience in A/E/C marketing required. • 6+ years of AEC industry experience, personally producing proposals and managing proposal efforts required. • Exceptional written and oral communications skills. • Strong project management and organizational experience, self-motivated with the ability to prioritize and maintain concurrent deadlines. • Must have extensive MS Office Suite (Excel, Word, PowerPoint), and Adobe InDesign and Acrobat experience. Other Adobe Creative Cloud (Photoshop, Illustrator) and graphics software would be a plus. • Knowledge of database/CRM systems, specifically Microsoft Dynamics and/or Vantagepoint, a plus. • Effective proposal coordination skills, including strong attention to detail, planning, organization, problem identification and resolution, and resource management skills. • Strong interpersonal skills and prior experience working collaboratively. • Must be available to work overtime as necessary to meet business requirements. • While this is a remote position, occasional travel to Dewberry’s Fairfax, VA headquarters and regional offices is required. Don’t meet every single requirement? At Dewberry we are dedicated to building a diverse and inclusive workplace for our employees. So, if you’re excited about this role, but your past experience doesn’t align perfectly with every qualification in the position description, we encourage you to apply anyways. You may just be the right candidate for this or other opportunities. *At this time, Dewberry will not sponsor a new applicant for work authorization. *Dewberry is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, gender identity or sexual orientation. *Only recipients of an offer of employment from Dewberry, will be required to submit to a background screening which may include, but is not limited to, employment verification, educational and other credential verification, driving record check, criminal background check, and an investigative consumer report. These screenings will be conducted by Dewberry’s background vendor of choice and will be conducted in compliance with all applicable federal, state, and local law. Notice to Third Party Recruiters: Dewberry only compensates job placement recruiters that have a valid Dewberry-approved written agreement in place for recruiting services. Dewberry does not compensate third party recruiters for unsolicited job placement candidate information. #LI-EB1 The projected range for this position is $83,000-$96,000 annually in our Boston, MA office. Depending upon other factors, i.e., skills, experience, location, market conditions, the range may vary slightly. We can recommend jobs specifically for you! Click here to get started.

Requirements

Must-haves

This is a hybrid position , with a minimum of three days in the office .
Manage major aspects of multiple proposal efforts simultaneously within target market segments and service offerings.
Responsible for work on a variety of proposal types (SF330, design-build, technical/narrative, pricing/business, RFQs/RFIs, and Sources Sought) as well as oral presentations.
Lead and manage major sections or volumes of proposal documents.
Lead sub-pack proposals.
Lead meetings such as proposal kick-offs and reviews, and lead portions of client management and other meetings as needed.
Own the process of writing and editing proposals and supporting sales materials, including project descriptions, resumes, market segment overviews, cover letters, executive summaries, etc.
Effectively manage and coordinate subconsultant data calls.
Comply with our corporate standards to present a consistent appearance/style for presentation graphics, proposals, resumes, and collateral materials.
Support development of internal and external marketing communications efforts.
Develop familiarity with company project experience and relevance to project pursuits.
Perform QA/QC on proposals and marketing materials.
Develop sales acumen to support client management and business development activities including conference preparation, blog and article writing, creating client presentations, among others.
Support client management and operational personnel in market research, competitor analysis, and client intelligence.
Manage organization of marketing material for ease of use including recording information in our client relationship management database (CRM) and keeping shared files accurate and up to date.
B.A. or B.S. or equivalent experience in A/E/C marketing required.
6+ years of AEC industry experience, personally producing proposals and managing proposal efforts required.
Exceptional written and oral communications skills.
Strong project management and organizational experience, self-motivated with the ability to prioritize and maintain concurrent deadlines.
Effective proposal coordination skills, including strong attention to detail, planning, organization, problem identification and resolution, and resource management skills.
Strong interpersonal skills and prior experience working collaboratively.

Nice-to-haves

Coordinate with pursuit teams from multiple office locations and/or service lines. Familiarity with integrated, multiple service line (Civil, Structural, Architecture, MEP, Technology, etc.) proposals preferred.
Must have extensive MS Office Suite (Excel, Word, PowerPoint), and Adobe InDesign and Acrobat experience. Other Adobe Creative Cloud (Photoshop, Illustrator) and graphics software would be a plus.
Knowledge of database/CRM systems, specifically Microsoft Dynamics and/or Vantagepoint, a plus.

Application prep

Use the role’s language and application details while tailoring your materials.

Platform: icims
Effort: medium