Job description

Target PR Range: 24-34/hr DOE Job Description: We are seeking a highly organized, detail-oriented Project Coordinator to support travel coordination, operational projects, and administrative activities across multiple teams. This role is ideal for a self-directed professional who takes ownership of their work, enjoys managing logistics, communicates proactively, and consistently delivers results with minimal supervision. Successful candidates will be comfortable coordinating high-volume travel arrangements, managing multiple priorities simultaneously, and serving as a reliable resource for internal stakeholders. This assignment is being utilized to support a current business need while also providing an opportunity to evaluate long-term fit within the organization. Candidates interested in future career opportunities with are strongly encouraged to apply. This role requires daily onsite attendance at the Boca Raton office and is not eligible for remote or hybrid work arrangements. Coordinate and manage travel arrangements for employees, including flights, hotel accommodations, rental vehicles, and itinerary changes Serve as the primary point of contact for travelers, proactively communicating travel details, updates, and changes Process and track employee per diem payments and related travel expenses Maintain accurate project records, documentation, and operational reports Monitor project activities, identify potential issues or delays, and escalate concerns as appropriate Gather, organize, and consolidate information from multiple sources into clear reports and project-readiness materials Coordinate meetings, develop agendas, distribute meeting materials, document meeting notes, and track follow-up actions Support operational leaders with various administrative and project coordination activities Track travel and project-related costs and maintain associated reporting Partner with internal stakeholders to ensure timely communication and successful completion of assigned activities Prioritize competing responsibilities while maintaining a high level of accuracy and attention to detail Required Qualifications Associate degree required, or High School Diploma/GED with at least 2 years of relevant experience Minimum 4 years of professional experience in project coordination, operations support, administrative support, travel coordination, or a related function Demonstrated ability to work independently and manage workload with minimal supervision Strong organizational and time-management skills Proven ability to manage multiple concurrent tasks and deadlines while maintaining a high degree of accuracy and attention to detail Excellent verbal and written communication skills Experience coordinating travel arrangements and managing logistics Proficiency with Microsoft Office Suite, including Excel, Outlook, Word, and Teams Experience working across multiple systems and databases simultaneously Strong customer-service mindset and ability to build positive working relationships across all organizational levels Preferred Qualifications Bachelor’s degree preferred OR High School Diploma/GED with 4+ years of relevant experience Experience supporting operations, field teams, or multi-site organizations Experience tracking project costs, budgets, or operational metrics Experience processing travel expenses or per diem payments Prior experience within a regulated, healthcare, manufacturing, pharmaceutical, or life sciences environment The ideal candidate is someone who: Takes ownership and accountability for assigned work and follows tasks through to completion. Is highly organized, detail-oriented, and dependable. Communicates proactively and keeps stakeholders informed. Can manage multiple priorities while maintaining accuracy and responsiveness. Enjoys coordinating travel, logistics, operational activities, and project support. Works effectively with minimal supervision and is comfortable navigating multiple systems and processes. Provides a high level of customer service and support to internal stakeholders. Is interested in long-term career opportunities and growth within. This position is not intended to function as a traditional Executive Assistant role supporting senior executives’ calendars, executive meetings, or strategic priorities. Candidates with experience in project coordination, travel coordination, operations support, or administrative coordination are likely to be the strongest fit. Candidates should demonstrate examples of independently managing travel logistics, coordinating multiple stakeholders, and maintaining high levels of organization and communication with minimal oversight.

Requirements

Must-haves

Target PR Range: 24-34/hr DOE
Coordinate and manage travel arrangements for employees, including flights, hotel accommodations, rental vehicles, and itinerary changes
Serve as the primary point of contact for travelers, proactively communicating travel details, updates, and changes
Process and track employee per diem payments and related travel expenses
Maintain accurate project records, documentation, and operational reports
Monitor project activities, identify potential issues or delays, and escalate concerns as appropriate
Gather, organize, and consolidate information from multiple sources into clear reports and project-readiness materials
Coordinate meetings, develop agendas, distribute meeting materials, document meeting notes, and track follow-up actions
Support operational leaders with various administrative and project coordination activities
Track travel and project-related costs and maintain associated reporting
Partner with internal stakeholders to ensure timely communication and successful completion of assigned activities
Prioritize competing responsibilities while maintaining a high level of accuracy and attention to detail
Associate degree required, or High School Diploma/GED with at least 2 years of relevant experience
Minimum 4 years of professional experience in project coordination, operations support, administrative support, travel coordination, or a related function
Demonstrated ability to work independently and manage workload with minimal supervision
Strong organizational and time-management skills
Proven ability to manage multiple concurrent tasks and deadlines while maintaining a high degree of accuracy and attention to detail
Excellent verbal and written communication skills
Experience coordinating travel arrangements and managing logistics

Nice-to-haves

Bachelor’s degree preferred OR High School Diploma/GED with 4+ years of relevant experience
Experience supporting operations, field teams, or multi-site organizations
Experience tracking project costs, budgets, or operational metrics
Experience processing travel expenses or per diem payments
Prior experience within a regulated, healthcare, manufacturing, pharmaceutical, or life sciences environment

Application prep

Use the role’s language and application details while tailoring your materials.

Platform: wp-job-manager
Effort: medium

Benefits

Benefits detected in the listing.

Vision