Job description

POSITION OVERVIEW As a Recruiter at Index, you are the strategic talent advisor connecting the right people to the right opportunities. You'll partner closely with hiring leaders to identify, engage and attract the exceptional administrative and technical talent that enables the delivery of innovative solutions to our customers. We're looking for someone who thrives in a fast-paced environment and can confidently navigate shifting priorities while maintaining momentum across multiple searches. The ideal candidate is solutions-oriented, balancing urgency with quality while partnering with hiring leaders to develop talent strategies that align with evolving business needs. You take pride in creating positive experiences for candidates and hiring teams alike, recognizing that every interaction contributes to our employer brand. More than a recruiter, you understand the impact great hiring has in creating long-term organizational success. KEY RESPONSIBILITIES • Represent Index professionally and credibly to candidates, providing timely communication, setting clear expectations and serving as an ambassador for the organization's culture, mission and brand. • Own assigned requisitions end to end for corporate, program support, administrative and professional roles, from intake through accepted offer and confirmed start date. Provide regular reporting on requisition status, pipeline health and time-to-fill metrics, proactively identifying hiring risks and recommending solutions to achieve hiring objectives. • Lead structured intake conversations with hiring managers to define must-have versus preferred qualifications, evaluation criteria and realistic market expectations before sourcing begins • Source, attract and engage qualified candidates through direct outreach, referrals, the applicant tracking system and job boards to build talent pipelines that support current and future hiring needs. • Conduct thorough candidate assessments to evaluate qualifications, relevant experience and alignment with position requirements • Coordinate interviews across stakeholders and time zones for a remote workforce and facilitate debriefs that produce documented, criteria-based decisions • Advise stakeholders on interviewing best practices, inclusive hiring, sourcing strategies and candidate engagement • Prepare competitive offer recommendations within approved compensation guidelines and secure candidate acceptance by highlighting the full scope of the opportunity, including mission, culture, benefits and career development potential • Evaluate and recommend recruiting technologies and automation opportunities that improve recruiter productivity. • Collaborate with HR Operations to manage post-offer activities and ensure all pre-employment requirements are completed accurately and on time, supporting a successful onboarding experience. • Ensure recruiting practices comply with EEO, OFCCP, federal contracting and company policies and procedures. REQUIRED • U.S. citizen or authorized to work in the United States, without current or future employer sponsorship. • Bachelor's degree in Human Resources, Business, Communications, or a related field, or equivalent related work experience • 5+ years of progressive full-cycle recruiting experience supporting administrative and technical roles, including sourcing and hiring talent in hard-to-fill, niche and highly competitive markets. • Experience using applicant tracking systems (ATS) to manage candidate pipelines, maintain accurate records and ensure compliance throughout the recruiting lifecycle. • Proven ability to assess talent, influence hiring decisions and deliver an exceptional candidate experience from initial engagement through offer acceptance. • Demonstrated success managing multiple concurrent requisitions across competing priorities while maintaining a high level of service and responsiveness. • Strong sourcing expertise utilizing Boolean search techniques, professional networking, employee referrals, talent communities, social platforms and other passive candidate engagement strategies. • Skilled in leading intake meetings and partnering with hiring managers to define talent needs, refine job requirements and develop effective recruiting strategies. • Strong written and verbal communication skills, with a demonstrated ability to build relationships and maintain clear, timely communication with candidates and stakeholders. PREFERRED • Experience using Paycom ATS. • Recruiting experience within government contracting or other highly regulated industry • Experience supporting a remote, geographically dispersed workforce across multiple states. • Familiarity with federal contract labor categories, position mapping and the relationship between contract requirements and candidate qualifications. • Experience supporting proposal-driven, contingent, or surge hiring initiatives in a fast-paced environment. • Professional certification such as SHRM-CP, PHR, AIRS CIR, CIRA or a similar recruiting or human resources credential. COMPENSATION The salary range provided represents the anticipated compensation for this role and applies across all geographic locations. Final compensation will be determined based on factors including skills, qualifications, relevant experience, internal equity and market conditions. In addition to a competitive base salary, Index Analytics offers a comprehensive benefits package that includes medical, dental and vision coverage, retirement savings options, discretionary bonus opportunities and reimbursement for professional development and continuing education. LOCATION AND WORK ENVIRONMENT This position is remote-first and open to candidates residing in the United States. Occasional travel and on-site presence may be required to support recruiting events, hiring activities, or other organizational needs. Standard business hours are aligned with EST; however, the position may require availability outside normal business hours during periods of peak hiring activity or other business-critical situations. CANDIDATE NOTICE We are committed to maintaining a secure, transparent and positive candidate experience. All recruiting-related communications will originate from either an official Index Analytics email address ( @index-analytics.com ) or our secure recruiting platform ( @msg.paycomonline.com ). If you have concerns about the legitimacy of a communication, please contact us directly at Recruiting@index-analytics.com . Please note that Index Analytics reserves the right to prohibit the use of artificial intelligence (AI) tools during the interview process, including AI-generated responses, automated assistance, or real-time answer generation. We value authentic interactions and seek to evaluate each candidate's individual experience, skills and communication abilities. Unauthorized use of AI tools during interviews may result in removal from consideration. EQUAL EMPLOYMENT OPPORTUNITY Index Analytics provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Requirements

Must-haves

Represent Index professionally and credibly to candidates, providing timely communication, setting clear expectations and serving as an ambassador for the organization's culture, mission and brand.
Source, attract and engage qualified candidates through direct outreach, referrals, the applicant tracking system and job boards to build talent pipelines that support current and future hiring needs.
Conduct thorough candidate assessments to evaluate qualifications, relevant experience and alignment with position requirements
Coordinate interviews across stakeholders and time zones for a remote workforce and facilitate debriefs that produce documented, criteria-based decisions
Advise stakeholders on interviewing best practices, inclusive hiring, sourcing strategies and candidate engagement
Evaluate and recommend recruiting technologies and automation opportunities that improve recruiter productivity.
Collaborate with HR Operations to manage post-offer activities and ensure all pre-employment requirements are completed accurately and on time, supporting a successful onboarding experience.
Ensure recruiting practices comply with EEO, OFCCP, federal contracting and company policies and procedures.
U.S. citizen or authorized to work in the United States, without current or future employer sponsorship.
Bachelor's degree in Human Resources, Business, Communications, or a related field, or equivalent related work experience
5+ years of progressive full-cycle recruiting experience supporting administrative and technical roles, including sourcing and hiring talent in hard-to-fill, niche and highly competitive markets.
Experience using applicant tracking systems (ATS) to manage candidate pipelines, maintain accurate records and ensure compliance throughout the recruiting lifecycle.
Proven ability to assess talent, influence hiring decisions and deliver an exceptional candidate experience from initial engagement through offer acceptance.
Demonstrated success managing multiple concurrent requisitions across competing priorities while maintaining a high level of service and responsiveness.
Strong sourcing expertise utilizing Boolean search techniques, professional networking, employee referrals, talent communities, social platforms and other passive candidate engagement strategies.
Skilled in leading intake meetings and partnering with hiring managers to define talent needs, refine job requirements and develop effective recruiting strategies.
Strong written and verbal communication skills, with a demonstrated ability to build relationships and maintain clear, timely communication with candidates and stakeholders.

Nice-to-haves

Lead structured intake conversations with hiring managers to define must-have versus preferred qualifications, evaluation criteria and realistic market expectations before sourcing begins
Experience using Paycom ATS.
Recruiting experience within government contracting or other highly regulated industry
Experience supporting a remote, geographically dispersed workforce across multiple states.
Familiarity with federal contract labor categories, position mapping and the relationship between contract requirements and candidate qualifications.
Experience supporting proposal-driven, contingent, or surge hiring initiatives in a fast-paced environment.
Professional certification such as SHRM-CP, PHR, AIRS CIR, CIRA or a similar recruiting or human resources credential.

Application prep

Use the role’s language and application details while tailoring your materials.

Keywords to mirror

Platform: paycom
Effort: medium

Benefits

Benefits detected in the listing.

Dental

Vision

Professional Development