Job description

Stillwater Sciences strives for managed, organic growth aligned with our cultural values and strategic plan. Our matrix organizational structure fosters collaboration and accountability, and our culture prioritizes respect, transparency, and long-term success. Joining Stillwater means contributing to a mission-driven team while ensuring financial integrity and supporting the strategic and operational initiatives that enable our continued growth. Stillwater Sciences is seeking a Staff Accountant to join our team and work from our Sacramento , CA office. This is an opportunity to play a valued role in supporting our day-to-day business operations, maintaining accurate financial records, and contributing to the company’s financial strength and long-term sustainability. We’re looking for someone who is organized, dependable, detail-oriented, and collaborative . The ideal candidate enjoys taking ownership of their work, working with others to solve problems, and contributing to a positive and supportive team environment. The Staff Accountant will work closely with accounting and administrative staff and will have the opportunity to support a variety of accounting functions and responsibilities. This is a full-time position, approximately 40 hours per week . The ideal candidate will: Enjoy working collaboratively and building positive working relationships across the organization. Effectively manage multiple responsibilities, priorities, and deadlines within a matrixed organizational structure. Appreciate the opportunity to work alongside a talented group of scientists and professionals who are passionate about their work and making a difference for the environment. Bring a thoughtful, dependable, and solutions-oriented approach to their work. Demonstrate curiosity and a willingness to learn, develop accounting skills, and take on increasing responsibility over time. The ideal candidate must possess: Strong analytical and problem-solving skills, with the ability to research routine accounting questions, identify discrepancies, and seek appropriate solutions. Initiative and a willingness to take responsibility for assigned tasks while recognizing when to ask questions or escalate issues. Good verbal and written communication skills, with the ability to communicate clearly and professionally with colleagues at all levels. Strong organizational and time-management skills, with careful attention to detail and the ability to meet established deadlines. Duties include but are not limited to: Support the accounting team with month-end close activities, including preparing account reconciliations and gathering supporting documentation using Deltek Vantagepoint. Provide as backup support for Accounts Payable processing and other routine accounting functions. Process weekly Accounts Payable vouchers for assigned direct-bill vendors and other recurring expenses. Prepare monthly bank reconciliations and research routine reconciling items. Maintain and reconcile prepaid expense accounts. Maintain tracking, recording, and reconciling fixed asset activity. Prepare and post routine general journal entries, cash disbursement entries, accruals, and other accounting transactions. Assist with the calculation, tracking, and recording of sales tax, business license fees, and other applicable taxes and fees. Perform basic review and verification of AP vouchers and accounting entries for completeness, accuracy, and proper documentation. Assist with accounting process improvements, including testing and implementation of automated workflows. Research and resolve routine accounting differences and escalate more complex issues to Controller. Assist with special projects and other accounting tasks as needed. Required qualifications include: 1–2 years of accounting experience or equivalent education and relevant experience. Associate degree in accounting, or currently pursuing a bachelor’s degree in accounting or finance. Experience with account reconciliations, Accounts Payable, journal entries, or month-end close activities is preferred. Working knowledge of basic financial accounting principles, including accrual accounting, cutoff periods, account reconciliations, and capitalization concepts. Ability to prepare clear and organized supporting documentation for accounting transactions and reconciliations. Experience using an ERP financial software system, such as Deltek Vantagepoint, or other ERP software is preferred. Experience working in an architecture or engineering firm, or another industry that maintains job cost or project cost information, is preferred. Strong organizational skills with the ability to manage multiple priorities and meet deadlines. Strong attention to detail, follow-through, and willingness to ask questions and learn new processes. Ability to communicate professionally and courteously with accounting team members and staff at all levels. Intermediate Microsoft Office skills, particularly Excel, Word, and Outlook, and familiarity with Adobe Acrobat. Experience with PivotTables, SUMIF, and other Excel functions is preferred, or a willingness to learn. Ability to work effectively both independently on assigned tasks and collaboratively as part of a team. Personal integrity and sound judgment in working with confidential information. Compensation and Job Details: This is a full-time, 40 hours/week non-exempt position that can be performed out of our Sacramento office. Hybrid schedule with minimum of 24 hours/3 days a week in the office. For the Staff Accountant position, we anticipate the hourly rate to be $34.12 - $37.52 per hour. Pay rate is commensurate with qualifications and experience. Pay within this range is determined in good faith and based on a combination of factors, which may include relevant education, qualifications, certifications, experience, skills, performance expectations, shift and travel requirements, and business or organizational needs. For candidates who meet the stated qualifications and experience for this role, Stillwater typically targets pay near the first quartile of the range, recognizing that individual placement may vary. We offer a comprehensive benefits package for benefit eligible employees, which includes paid time off; health, dental, life, and disability insurance; paid family leave; paid professional development; a 401(k) with employer match; and participation in our Employee Stock Ownership Program (upon meeting eligibility requirements). Stillwater covers 100% of employee medical, dental, life, and disability insurance premiums and 40% of dependent premiums. Position will remain open until filled. Must possess valid work authorization; sponsorship is not available. Application: Please provide a and one-page cover letter. Only applications with the requested materials will be considered. We request that you do not use AI tools in preparing your written materials. We do not use AI screening for applicants. Applications must be submitted through the company’s official Application Tracking System, BambooHR- linked here . We prioritize a secure and transparent hiring experience. Our recruiting team reaches out only through verified company communication channels, such as official email domains and authenticated LinkedIn profiles. All members of our recruiting staff are listed on our website so you can easily confirm with whom you’re speaking. At no point in the hiring process will we request payment, personal financial details, or other sensitive information. If you ever have concerns about the legitimacy of an interaction, you can contact our team directly at recruiting@stillwatersci.com for verification. The position will remain open until filled. We encourage applicants with a wide range of backgrounds and experiences to apply, even if they do not meet every listed qualification. To request accommodation to participate in the application or interview process, please contact  recruiting@stillwatersci.com . About Stillwater Sciences Stillwater Sciences is an employee-owned environmental consulting firm specializing in scientifically based solutions to aquatic, terrestrial, and watershed resource management. We assist government agencies, NGOs, and private clients with environmental problem solving, planning, and permitting using a multi-disciplinary approach that integrates physical and biological processes. We have approximately 130 full-time dedicated and enthusiastic employees throughout the Western U.S. in nine offices. We maintain a collaborative work environment that promotes productive and rigorous applied scientific research. We pride ourselves on defining and shaping our individual careers in a way that provides a healthy rhythm of work and life responsibilities. Success at Stillwater requires a blend of passion, initiative, commitment, flexibility, and teamwork. Stillwater Sciences is proud to be an equal opportunity employer. All qualified applicants receive consideration for employment without regard to protected characteristics including race, color, national origin, religion, age, sex, sexual orientation, gender identity or expression, disability, or veteran status. Stillwater is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request accommodation to participate in the application or interview process, please contact recruiting@stillwatersci.com .

Requirements

Must-haves

This is a full-time position, approximately 40 hours per week .
Enjoy working collaboratively and building positive working relationships across the organization.
Effectively manage multiple responsibilities, priorities, and deadlines within a matrixed organizational structure.
Appreciate the opportunity to work alongside a talented group of scientists and professionals who are passionate about their work and making a difference for the environment.
Bring a thoughtful, dependable, and solutions-oriented approach to their work.
Demonstrate curiosity and a willingness to learn, develop accounting skills, and take on increasing responsibility over time.
Strong analytical and problem-solving skills, with the ability to research routine accounting questions, identify discrepancies, and seek appropriate solutions.
Initiative and a willingness to take responsibility for assigned tasks while recognizing when to ask questions or escalate issues.
Good verbal and written communication skills, with the ability to communicate clearly and professionally with colleagues at all levels.
Strong organizational and time-management skills, with careful attention to detail and the ability to meet established deadlines.
Support the accounting team with month-end close activities, including preparing account reconciliations and gathering supporting documentation using Deltek Vantagepoint.
Provide as backup support for Accounts Payable processing and other routine accounting functions.
Process weekly Accounts Payable vouchers for assigned direct-bill vendors and other recurring expenses.
Prepare monthly bank reconciliations and research routine reconciling items.
Maintain and reconcile prepaid expense accounts.
Maintain tracking, recording, and reconciling fixed asset activity.
Prepare and post routine general journal entries, cash disbursement entries, accruals, and other accounting transactions.
Assist with the calculation, tracking, and recording of sales tax, business license fees, and other applicable taxes and fees.
Perform basic review and verification of AP vouchers and accounting entries for completeness, accuracy, and proper documentation.
Assist with accounting process improvements, including testing and implementation of automated workflows.

Nice-to-haves

Experience with account reconciliations, Accounts Payable, journal entries, or month-end close activities is preferred.
Experience using an ERP financial software system, such as Deltek Vantagepoint, or other ERP software is preferred.
Experience working in an architecture or engineering firm, or another industry that maintains job cost or project cost information, is preferred.
Intermediate Microsoft Office skills, particularly Excel, Word, and Outlook, and familiarity with Adobe Acrobat. Experience with PivotTables, SUMIF, and other Excel functions is preferred, or a willingness to learn.

Application prep

Use the role’s language and application details while tailoring your materials.

Keywords to mirror

Platform: bamboohr
Effort: medium

Benefits

Benefits detected in the listing.

Dental

401(K)

Paid Time Off

Professional Development