Job description

About the job Join us at Cahira Technologies: a Massachusetts Institute of Technology (MIT) spinoff, fast-moving deep-tech startup pushing the boundaries of science & innovation ( linkedin.com ) Fully remote job: you can work from anywhere in the world! Are you an engineering graduate who loves working across technology, finance, logistics, and strategy? This is your chance to be part of a cutting-edge international team building breakthrough technologies — while developing real-world business, operations, and leadership skills. This role goes far beyond traditional admin work. You’ll be at the center of day-to-day operations, enabling scientists, engineers, and executives to move fast and stay organized. 🔍 About the Role We are looking for a smart, detail-oriented, and proactive Administrative Operations Associate to take ownership of key operational and financial processes. You will manage purchase workflows, invoices, bookkeeping, scheduling, documentation, and cross-functional coordination — all while working fully remotely during U.S. business hours. Perfect for engineering graduates who want exposure to how a global deep-tech startup actually runs. What You’ll Do • Manage purchase orders, vendors & delivery tracking • Handle invoices, payments & bookkeeping (QuickBooks) • Support financial reports, budgeting & tax compliance • Coordinate schedules, interviews & meetings • Manage documents (Google Workspace, DocuSign) • Assist with company website updates & social media posts • Assist leadership with scientific writing, grants, patents and presentation slides • General admin & operations support What We’re Looking For • Bachelor’s or higher degree (Engineering preferred) • Excellent communication & coordination skills • Strong attention to detail • Comfortable working independently during U.S. business hours • Fluency in English Why Join Us? • 🌍 100% Remote • 🚀 Work with an international deep-tech team • 📈 Fast learning curve across operations, finance & strategy

Requirements

Must-haves

Join us at Cahira Technologies: a Massachusetts Institute of Technology (MIT) spinoff, fast-moving deep-tech startup pushing the boundaries of science & innovation ( https://www.linkedin.com/company/cahiratech/ )
Fully remote job: you can work from anywhere in the world!
This role goes far beyond traditional admin work. You’ll be at the center of day-to-day operations, enabling scientists, engineers, and executives to move fast and stay organized.
Perfect for engineering graduates who want exposure to how a global deep-tech startup actually runs.
What You’ll Do
Manage purchase orders, vendors & delivery tracking
Handle invoices, payments & bookkeeping (QuickBooks)
Support financial reports, budgeting & tax compliance
Coordinate schedules, interviews & meetings
Manage documents (Google Workspace, DocuSign)
Assist with company website updates & social media posts
Assist leadership with scientific writing, grants, patents and presentation slides
General admin & operations support
What We’re Looking For
Excellent communication & coordination skills
Strong attention to detail
Comfortable working independently during U.S. business hours
Fluency in English
Why Join Us?
Work with an international deep-tech team
Fast learning curve across operations, finance & strategy

Nice-to-haves

Bachelor’s or higher degree (Engineering preferred)

Application prep

Use the role’s language and application details while tailoring your materials.

Platform: dover
Effort: medium