Job description

Since our founding in 1924, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us. The Senior Business Operations Coordinator will be responsible for providing advanced business operations support to the Southwest Florida market, including documenting financial activities, developing activity and informational reports, preparing meeting logistics and documents, and working on projects as assigned. The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally. #TheAHALife is more than a company culture; it is our way of life. It embodies our commitment to work-life harmonization and is guided by our core values where our employees can thrive both personally and professionally. Discover why you will Be Seen. Be Heard. Be Valued at the American Heart Association by following us on LinkedIn , Instagram , Facebook , X , and at heart.jobs . • Budget lead for market, working with development and support staff. • Liaison to the regional Business Ops Department. • Check and cash handling for all events. • Processes expenses and invoices, and monitors other financial matters as assigned, in compliance with established American Heart Association procedures. • Manages and maintains the Southwest Florida facility (located in Estero), mail, office operations, office equipment, and supplies in accordance with contracts, agreements, and quality standards. Work with regional staff regarding any needs for major building repairs, office furniture, etc., which may include getting local bids and submitting to the office. • Order general office supplies, oversee upkeep of general American Heart Association supplies, such as office materials, and any additional needs of the local office staff. • Assist the Executive Director with the Southwest Florida Board of Directors preparation, meeting management, data entry related to board activity, attending quarterly meetings, and providing minutes. • Community Impact supports special projects as needed, including processing vendor packets, submitting check requests, and managing budgets for local grants. • Attends fundraising events in Southwest Florida (approximately 5-7 per year) to provide logistical support, as needed. • Plans and prepares weekly, periodic, and special reports. Gathers, tracks, and reports data (in requested format) on a variety of projects. • Manage and maintain accurate volunteer and supporter information within our customer relationship management (CRM) system and Microsoft platforms, ensuring data is current and up to date. In this role, you will report to the Executive Director. • High School Diploma or equivalent. • 5 years of experience, including but not limited to: Administrative support to multiple managers or executive-level management, financial experience, and experience preparing budget information, processing invoices, and calculating expenses. • Intermediate proficiency with Microsoft Office Applications: Excel, Word, PowerPoint, and Outlook. • Ability to do daily local travel up to 75%; requires access to reliable transportation at all times on an immediate basis. The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details. • Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed. • Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position. • Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation. • Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. Heart U is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule. • Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year. • Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization. The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the Association will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are. At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, sexual orientation, national origin and physical or cognitive abilities. This position not a match with your skills? Click here to see other opportunities. In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment. EOE/Protected Veterans/Persons with Disabilities #LI-Onsite

Requirements

Must-haves

Budget lead for market, working with development and support staff.
Liaison to the regional Business Ops Department.
Check and cash handling for all events.
Processes expenses and invoices, and monitors other financial matters as assigned, in compliance with established American Heart Association procedures.
Order general office supplies, oversee upkeep of general American Heart Association supplies, such as office materials, and any additional needs of the local office staff.
Assist the Executive Director with the Southwest Florida Board of Directors preparation, meeting management, data entry related to board activity, attending quarterly meetings, and providing minutes.
Community Impact supports special projects as needed, including processing vendor packets, submitting check requests, and managing budgets for local grants.
Attends fundraising events in Southwest Florida (approximately 5-7 per year) to provide logistical support, as needed.
Plans and prepares weekly, periodic, and special reports. Gathers, tracks, and reports data (in requested format) on a variety of projects.
Manage and maintain accurate volunteer and supporter information within our customer relationship management (CRM) system and Microsoft platforms, ensuring data is current and up to date.
In this role, you will report to the Executive Director.
High School Diploma or equivalent.
Intermediate proficiency with Microsoft Office Applications: Excel, Word, PowerPoint, and Outlook.
Ability to do daily local travel up to 75%; requires access to reliable transportation at all times on an immediate basis.
The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
Performance and Recognition – You are rewarded for achieving success through annual salary planning and incentive programs; eligibility for an incentive program is based on the type of position.
This position not a match with your skills? Click here to see other opportunities.
In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.
EOE/Protected Veterans/Persons with Disabilities

Nice-to-haves

None flagged.

Application prep

Use the role’s language and application details while tailoring your materials.

Platform: icims
Effort: medium

Benefits

Benefits detected in the listing.

Dental

Vision

Pto

Paid Time Off

Wellness

Professional Development