Job description

This position has been deemed critical by the School of Engineering Dean’s Office and is exempt from the hiring freeze. Note - Visa sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S Work Arrangement: This position is eligible for a hybrid work arrangement with a minimum of 4 days/week working at the Stanford main campus, subject to operational needs. Budgeted Salary: The budgeted base salary range for this position is $124,391 to $165,924 per annum. The School of Engineering Stanford Engineering has been at the forefront of innovation for over a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems. Computational mathematics has long been at the heart of engineering and science, and the rise of machine learning and artificial intelligence has made it even more central and essential. At the Institute for Computational and Mathematical Engineering (ICME), students and affiliated faculty conduct groundbreaking research, and the institute offers over 60 courses in computational mathematics and scientific computing at both the undergraduate and graduate levels. ICME is a multidisciplinary program spanning Stanford’s seven schools, integrating cutting-edge knowledge in engineering, medicine, the sciences, sustainability, business, and more. The Institute of Computational and Mathematical Engineering is seeking a Director of Finance and Operations (DFO) to partner with the institute’s faculty and staff to achieve continued growth, innovation, and excellence in research and teaching. Reporting to the director of ICME, with a secondary reporting relationship to the senior associate dean for administration at the School of Engineering, the DFO will provide strategic leadership and direction for the operations, administration, and finances for the institute. As the partner to the director, this critical leadership position will ensure sound management of the institute and work with the director and other faculty leaders on new and existing programs and initiatives to enable the institute to achieve its strategic and operational goals. Additionally, the DFO serves as the liaison to the school and university in all business matters for the institute with a consolidated budget of more than $3 million annually. As the operational leader for the institute, the DFO provides leadership and direction for all financial and administrative functions, including budgeting and financial management, strategic planning, human resources, student services, information technology, development, facilities/space planning, compliance, and safety. The DFO manages institute operations, and in partnership with the director, establishes the program’s organizational structure and environment, and has oversight for administrative policies and procedures in the program. Core Duties : • Manage staff in the day-to-day operations for functional area(s) of responsibility. Responsible for hiring and retaining staff, career coaching, personal development for direct reports and accountable for the performance of employees. Ensure work completion within schedule and constraints. • May independently or in collaboration with human resources managers, guide faculty supervisors in the interpretation and implementation of human resources policies, procedures and programs. • Evaluate business processes and operational and/or financial effectiveness. Analyze and resolve complex issues and provide alternative solutions as necessary. May lead process improvement for immediate unit. • Analyze unit needs and make recommendations to leadership for changes in staffing, facilities, health and safety compliance, finance, technology and/or administrative functions. Work with the Chair and/or Dean’s Office regarding resources to support faculty activities and interests. • Interpret, implement and ensure compliance with university academic and administrative policies and procedures within an operating unit. Recommend new internal policies, guidelines and procedures. • Manage the finances across all sources for the annual budget, including developing, monitoring, analyzing, forecasting and reporting. • Manage and coordinate grants and contracts for the department. Ensure compliance with institutional and external requirements. • Represent the unit’s business and academic operations within the organization/school. • Manage student and faculty program administration for their unit. Minimum Education : Bachelor’s degree Minimum Experience : three years of relevant experience in administrative and financial management, or combination of education and relevant experience. Knowledge, Skills and Abilities : • Demonstrated supervisory skills including conflict resolution. • Excellent planning and organizational skills. • Excellent communication skills • Working knowledge of accounting, budget planning and financial forecasting. • Working knowledge of grants and contract administration. • Strong negotiation and effective interpersonal skills. • Solid analytical and problem solving skills. • Attention to detail and accuracy. • Strong expertise in business and management computer applications and databases. • Strong knowledge in industry standards and/or regulatory requirements. • Ability to multi-task and manage deadlines. • Subject matter expertise for area(s) of responsibility. • Able to keep abreast of general industry knowledge and trends. Positions in this job series have managerial responsibility for the administrative and operational effectiveness of University school departments or programs, or for an entire school; multiple functions and associated staff managed may include business planning, finance, facilities, human resources, information technology, student services, research administration and health and safety. Individual contributor positions should be assigned to the Administrative Services Administrator series.

Requirements

Must-haves

This position has been deemed critical by the School of Engineering Dean’s Office and is exempt from the hiring freeze.
Note - Visa sponsorship is not available for this position. All candidates must be eligible to work and live in the U.S
The School of Engineering
Manage staff in the day-to-day operations for functional area(s)
of responsibility. Responsible for hiring and retaining staff, career
coaching, personal development for direct reports and accountable for
the performance of employees. Ensure work completion within schedule and
constraints.
May independently or in collaboration with human resources
managers, guide faculty supervisors in the interpretation and
implementation of human resources policies, procedures and
Evaluate business processes and operational and/or financial
effectiveness. Analyze and resolve complex issues and provide
alternative solutions as necessary. May lead process improvement for
immediate unit.
Analyze unit needs and make recommendations to leadership for
changes in staffing, facilities, health and safety compliance, finance,
technology and/or administrative functions. Work with the Chair and/or
Dean’s Office regarding resources to support faculty activities and
Interpret, implement and ensure compliance with university
academic and administrative policies and procedures within an operating
unit. Recommend new internal policies, guidelines and
Manage the finances across all sources for the annual budget,
including developing, monitoring, analyzing, forecasting and

Nice-to-haves

None flagged.

Application prep

Use the role’s language and application details while tailoring your materials.

Keywords to mirror

machine learning

Platform: oracle-cloud
Effort: medium