Job description

EXECUTIVE ASSISTANT TO CREATIVE DIRECTOR/CEO Global Art/Design Studio ABOUT US We are an experimental art, design, and fashion studio expanding into social technology. Our practice spans fashion releases, art projects, film production, and underground music events, all pursuing an avant-garde, indie aesthetic. With operations between Orange County and East Asia (Korea, Shanghai, Tokyo), we maintain exceptionally high standards in creative execution and professional presentation. POSITION OVERVIEW We seek a sophisticated Executive Assistant to provide comprehensive support to our Creative Director/CEO. This role requires someone who appreciates artistic excellence and can uphold the refined standards of presentation and communication that define our international practice. The ideal candidate will seamlessly manage both professional coordination and personal logistics while maintaining absolute discretion and attention to aesthetic detail. KEY RESPONSIBILITIES Professional Support: - Serve as primary communication interface for CEO across all channels - Coordinate complex scheduling across multiple time zones and international travel - Prepare detailed meeting materials and maintain meticulous project documentation - Manage relationships with artists, cultural partners, collaborators, and industry contacts - Provide remote administrative support during CEO's regular trips to East Asia - Represent the company with appropriate sophistication at cultural events and industry functions Project Coordination: - Track progress across multiple creative projects (fashion, art, film, music) - Interface between CEO and internal team members - Coordinate with external partners, venues, and cultural institutions - Assist with event planning and execution logistics Personal Management: - Manage personal calendar, appointments, and household coordination - Arrange comprehensive travel itineraries for domestic and international trips - Handle personal errands and home management as needed REQUIREMENTS Professional Background: - 5+ years executive support experience, preferably in arts, design, or cultural institutions - Experience with galleries, museums, design firms, or cultural foundations strongly preferred - Demonstrated ability to work in high-standards environments with attention to presentation and protocol - Native English proficiency; Korean, Mandarin, or Japanese language skills advantageous Technical & Communication Skills: - Exceptional written communication for drafting correspondence on CEO's behalf - Experience with project management tools and creative industry workflows - Strong copywriting and editing abilities - Comfortable with both formal business protocols and creative industry practices Personal Qualities: - Refined aesthetic sensibility appropriate to experimental fashion/art environment - Highly diligent with detailed note-taking, task tracking, and follow-through - Strategic thinker who anticipates challenges and develops solutions before problems arise - Exceptional interpersonal skills with keen awareness of social nuances and relationship dynamics - Comfortable working behind-the-scenes to support creative vision - Exceptional discretion with confidential artistic and business matters - Punctual and reliable with unwavering attention to deadlines - Adaptable to non-traditional schedules including evenings and cultural events - Calm under pressure with excellent stress management capabilities WORK ENVIRONMENT - Full-time, in-office position based in Orange County - Occasional evening/weekend availability for events and international coordination - Opportunity to engage with cutting-edge creative projects and international art scene - Professional growth within a rapidly expanding creative and technology venture WHAT WE OFFER We provide exceptional compensation commensurate with experience, comprehensive benefits, and the unique opportunity to support visionary creative work at the intersection of art, fashion, and technology. This role offers direct exposure to international markets and the contemporary art world within a fast-growing, experimental practice.

Requirements

Must-haves

Global Art/Design Studio
Serve as primary communication interface for CEO across all channels
Coordinate complex scheduling across multiple time zones and international travel
Prepare detailed meeting materials and maintain meticulous project documentation
Manage relationships with artists, cultural partners, collaborators, and industry contacts
Provide remote administrative support during CEO's regular trips to East Asia
Represent the company with appropriate sophistication at cultural events and industry functions
Track progress across multiple creative projects (fashion, art, film, music)
Interface between CEO and internal team members
Coordinate with external partners, venues, and cultural institutions
Assist with event planning and execution logistics
Manage personal calendar, appointments, and household coordination
Arrange comprehensive travel itineraries for domestic and international trips
Handle personal errands and home management as needed
5+ years executive support experience, preferably in arts, design, or cultural institutions
Demonstrated ability to work in high-standards environments with attention to presentation and protocol
Native English proficiency; Korean, Mandarin, or Japanese language skills advantageous
Exceptional written communication for drafting correspondence on CEO's behalf
Experience with project management tools and creative industry workflows
Strong copywriting and editing abilities
Comfortable with both formal business protocols and creative industry practices
Refined aesthetic sensibility appropriate to experimental fashion/art environment
Highly diligent with detailed note-taking, task tracking, and follow-through

Nice-to-haves

Experience with galleries, museums, design firms, or cultural foundations strongly preferred

Application prep

Use the role’s language and application details while tailoring your materials.

Platform: ashby
Effort: quick

Benefits

Benefits detected in the listing.

Vision