Initial Posting Date:
10/23/2026
Application Deadline:
10/29/2026
Agency:
Judicial Department
Salary Range:
$4,539 - $7,042
Position Type:
Employee
Position Title:
Court Operations Associate (Calendaring Clerk)
Job Description:
Limited Duration: This is a full-time, limited-duration position, currently funded through June 30, 2027. Continuation beyond that date is subject to available funding.
If you are a current OJD regular status employee, acceptance of a limited-duration status position does not change your status to limited duration (although probationary status may still apply). See Judicial Department Personnel Rule 6 for more information or contact your assigned HR Manager.
Interviews: Generally, interviews will be scheduled within two weeks after the application deadline. Scheduling interviews may take longer, depending on the number of applications.
Who We Are
Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public.
We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work experience, education, and any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission .
Benefits to You
We pay 95% to 99% of medical insurance premiums for full-time employees, including mental health coverage.
The hourly equivalent for this position is $26.19 – $40.63, and the annual salary for this position is $54,464 – $84,501.
10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
OJD will pay you a 5% allowance for bilingual skills (including ASL) if you can pass a skills test and are assigned to use those skills on the job!
In this job profile, we offer candidates new to OJD up to the fourth step of the salary range, depending on experience. You are potentially eligible for a 5% annual increase.
Location Highlights
Oregon City, Oregon , rests on the Willamette River southeast of Portland. It is part of the Portland Metropolitan Area (along with Beaverton, Gresham, Hillsboro, and Vancouver, WA). Oregon City was the first capital of Oregon prior to the creation of the Oregon Territory in 1848. Before settling on Salem in 1864, the capital was moved several times to several different cities. It is also the end point of the Oregon Trail. Oregon City has the only “vertical street” in the nation, Elevator Street. Activities include museums, historic buildings, and over 22 city parks, including Clackamette Park at the confluence of the Willamette and Clackamas rivers. Oregon City is also home to Willamette Falls, the largest waterfall by volume in the Pacific Northwest.
Position Highlights
The Clackamas County Circuit Court is hiring a Calendaring Clerk (Court Operations Associate).
In this role…
Much of your day is spent performing calendaring duties. This will include organizing and balancing court dockets, resources, and transactions primarily relating to civil and domestic cases; will include some work with criminal and juvenile cases. You will work with judges, court staff, attorneys, and the public to schedule trials and hearings.
Customer service will be part of your duties, either in person or via phone, and email regarding all court activity. You will be responsible for difficult case management, responding to questions from staff, judges, other state, county, and municipal agencies, attorneys, litigants, and the public regarding process, procedure, and scheduling for restraining order contested hearings, stalking order hearings, domestic relations hearings and trials, support enforcement hearings and civil motions hearings and trials.
Assigned tasks may be changed to accommodate workload and organizational needs.
Instructions for REQUIRED Cover Letter and Work History/Resume
Cover Letter ( REQUIRED )
Attach your cover letter (not to exceed two pages) in the Resume/Cover Letter section of the application. The attached cover letter file should include your name (ex: Cover Letter – First Name Last Name) .
Address the cover letter “To the Hiring Manager.”
In the body of your cover letter, please include responses to each of the Requested Skills and Attributes listed below.
Do not use a generic cover letter; please personalize your cover letter for this position. We read every letter.
Prepare your cover letter before starting your Workday application.
Work History/Resume ( REQUIRED )
Attach your updated resume in the Resume/Cover Letter section of the application. The attached resume file should include your name (ex: Resume – First Name Last Name) .
OR
Complete the Job History/Work Experience portion of your Workday profile if you are not using an updated resume.
Document Format
Preferred format: PDF (.pdf, .tiff) or Microsoft Word (.docx)
Acceptable format: Image (.jpg, .jpeg, .png) or Notepad (.txt)
We are unable to accept: Apple (.pages), Google Docs (.gdoc), ZIP (.zip), and Microsoft Word ’97-2003 (.doc)
Failure to follow these instructions may result in rejection of your application.
All application materials will be evaluated for consistency of information, and your letter will be evaluated for grammar, spelling, punctuation, and language use in addition to demonstrated experience.
The application deadline is 11:59 p.m. PT on the date listed above.
Minimum Qualifications
(These must be evident in your resume or work history.)
The qualified candidate must have a high school diploma or equivalent
AND
At least three (3) or more years of responsible experience in a moderately complex office or business setting involving the processing of financial, administrative, or legal documents
OR
Any combination of education and experience equivalent to three (3) years of experience that typically supports the knowledge, skills, and abilities for the position.
Special Qualifications
(These must be verifiable.)
Requested Skills and Attributes
(These must be addressed in your cover letter.)
Proficiency providing tactful and professional customer service to a variety of individuals or clients who are facing challenging life circumstances in a busy professional setting.
Proficiency using computers to access and input information and to complete a variety of tasks; computer use should be recent and regular.
Skill performing a variety of clerical or administrative support tasks with strict, and often competing, deadlines in a fast-paced office setting, to include high-volume scheduling.
Skill explaining processes, procedures, or policies.
Skill meeting deadlines despite frequent interruption while working independently or within a team.
Skill reviewing documents for accuracy, content, grammar, and punctuation.
Experience identifying and safeguarding confidential information and materials.
Experience working in a court or legal environment.
Working Conditions
This is a full-time position, and the work schedule is 8:00 a.m. to 5:00 p.m. Monday through Friday. This position is eligible for overtime compensation for hours worked in excess of 40 per work week.
Occasional after-hours or overtime work may be required.
Frequent phone and in-person contact with people from diverse backgrounds.
Frequent phone and in-person contact with people who may be facing challenging life circumstances or highly stressful situations.
Ability to lift 40 pounds; lifting will sometimes be overhead.
Regular use of the following equipment: telephone, OJD-assigned computer with multiple monitors, copy machine, and scanner.
ADDITIONAL INFORMATION
Criminal Background Check
You will be subject to a criminal background check if you are a finalist. Adverse results are evaluated on a case-by-case basis and may result in disqualification if the circumstances are directly related to the duties and responsibilities of the position.
Reference Checks
By submitting your application to OJD, you consent to reference checks about your qualifications, your workplace performance, and your work product.
United States Employment Eligibility
OJD does not offer visa sponsorships. Within three days of hire, you will be required to complete the U.S. Department of Homeland Security’s I-9 form confirming authorization to work in the United States. OJD will use E-Verify to confirm that you are authorized to work in the United States.
Future Vacancies
Apply now if you are interested in this or future vacancies. This job announcement may be used to fill future vacancies in this class of work.
Age-Based Discrimination
OJD does not request or require your age, date of birth, or attendance or graduation dates from an educational institution during the application process.
Veterans’ or Oregon National Guard Preference
Eligible veterans and current or former servicemembers with the Oregon National Guard who meet the qualifications will be given preference in the recruitment process. To receive preference, veterans and current or former servicemembers with the Oregon National Guard must attach the appropriate documentation after they receive an email in their Workday inbox requesting the information to verify eligibility. The action item, asking for documentation, will arrive after they have submitted their initial application materials. Visit the Oregon job opportunities Veterans, Disabled Veterans & State Servicemembers web page for additional details, information, and resources.
Conduct Expectations
Because of OJD s role in providing justice and upholding the rule of law, employees of the department are required to meet the highest standards of professional conduct and ethics while on the job, and to maintain those same high standards when taking actions in their personal lives that could reflect on the department. As an employee, you will be expected to preserve the confidentiality of information received in the course of OJD employment.
Pay Equity
As an employer, OJD complies with Oregon’s pay equity law. In this job profile, we offer candidates new to OJD up to the fourth step of the salary range, depending on experience. For more information on pay equity, click here .
Employee Benefits
Click here to access information specific to OJD employee benefits.
Public Service Loan Forgiveness
OJD is an eligible employer for the Public Service Loan Forgiveness program. To learn more about this program, and how to qualify, please click here .
Questions and Support
If you require an alternate format to complete the application process, call 503-986-5930, or TTY: Oregon Relay Service 711 for the hearing impaired. Be prepared to describe the alternate format needed.
Workday related information and resources are available here .
For questions about a specific OJD job posting, call 503-986-5930 or email ojd.hrsd ojd.state.or.us .
The Oregon Judicial Department embraces equal opportunity and affirmative action. We are committed to building a diverse team that represents a variety of backgrounds, perspectives, and skills. The more inclusive we are, the better our work will be.