Job description

Company Information At Advarra, we are passionate about making a difference in the world of clinical research and advancing human health. With a rich history rooted in ethical review services combined with innovative technology solutions and deep industry expertise, we are at the forefront of industry change. A market leader and pioneer, Advarra breaks the silos that impede clinical research, aligning patients, sites, sponsors, and CROs in a connected ecosystem to accelerate trials. Company Culture Our employees are the heart of Advarra. They are the key to our success and the driving force behind our mission and vision. Our values (Patient-Centric, Ethical, Quality Focused, Collaborative) guide our actions and decisions. Knowing the impact of our work on trial participants and patients, we act with urgency and purpose to advance clinical research so that people can live happier, healthier lives. At Advarra, we seek to foster an inclusive and collaborative environment where everyone is treated with respect and diverse perspectives are embraced. Treating one another, our clients, and clinical trial participants with empathy and care are key tenets of our culture at Advarra; we are committed to creating a workplace where each employee is not only valued but empowered to thrive and make a meaningful impact. Job Overview Summary The Recruiter I supports the global Talent Acquisition (TA) team by identifying and engaging qualified talent, coordinating recruiting activities, and providing program, project, and operational support. Working within established processes and with guidance from experienced TA team members, this role helps build candidate pipelines, maintain accurate recruiting data and resources, and deliver a timely, consistent candidate experience. This role supports recruiters and does not independently manage the full recruitment lifecycle. Job Duties & Responsibilities • Conduct proactive candidate research and sourcing using LinkedIn, talent databases, social media, referrals, and other approved tools, following established search strategies and role requirements. • Identify and engage potential candidates for assigned openings and talent pipelines and share qualified prospects with recruiters for further assessment. • Build and maintain organized candidate pipelines through ongoing research, outreach, and relationship management. • Coordinate interviews and recruiting meetings across candidates, interviewers, and recruiters, including scheduling, confirmations, changes, and follow-up communication. • Support candidate communications and recruiting logistics to help provide a timely, consistent, and positive candidate experience. • Assist recruiters with resume review, talent mapping, market research, pipeline reporting, and other defined recruiting activities; escalate questions or nonstandard issues as appropriate. • Maintain accurate and up-to-date candidate records, activity notes, status changes, and supporting documentation in the applicant tracking system and other Talent Acquisition tools. • Assist the Recruiting Program Manager with Talent Acquisition projects, strategic initiatives, and day-to-day operational priorities. • Develop and maintain standard operating procedures, templates, training materials, and shared resources while providing administrative and operational support for additional Talent Acquisition priorities. • Track assigned actions and deadlines, organize shared materials, and prepare routine updates to support timely project and program delivery. • Follow established Talent Acquisition processes and maintain discretion and confidentiality when handling candidate, employee, and business information. Location This role is open to candidates working remotely in the U.S., preferably in EST or CST time zones. Basic Qualifications • 2+ years’ experience in talent sourcing, recruiting coordination, recruiting operations, Human Resources, or a related professional environment; relevant internship experience will be considered. • Experience coordinating interviews, calendars, or meetings across multiple participants and time zones. • Experience supporting projects or maintaining standard operating procedures, templates, training materials, or shared team resources. • Working knowledge of Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams. • Bachelor's degree or equivalent combination of education and relevant experience . Preferred Qualifications • Experience using LinkedIn, social media, job boards, or other online tools for candidate research and sourcing. • Demonstrated ability to learn an applicant tracking system, candidate relationship management system, or similar business technology. • Demonstrated ability to follow established processes, complete defined tasks accurately, and manage scheduling, documentation, and data with attention to detail. • Strong organization, follow-through, and problem-solving skills, with the ability to prioritize assigned work, meet deadlines, and raise issues when guidance is needed. • Collaborative mindset and interest in developing a career in Talent Acquisition. Physical and Mental Requirements • Sit or stand for extended periods of time at stationary workstation • Regularly carry, raise, and lower objects of up to 10 Lbs. • Learn and comprehend basic instructions • Focus and attention to tasks and responsibilities • Verbal communication; listening and understanding, responding, and speaking Advarra is an equal opportunity employer that is committed to providing a workplace that is free from discrimination and harassment of any kind based on race, color, religion, creed, sex (including pregnancy, childbirth, and related medical conditions, sexual orientation, and gender identity), national origin, age, disability or genetic information, or any other status or characteristic protected by federal, state, or local law. The base salary range for this role is $50,000 to $79,000 USD. Note that salary may vary based on location, skills, and experience and may vary from the amounts listed above. This position may also be eligible for a variable bonus in addition to base salary as well as health coverage, paid holidays, and other benefits.

Requirements

Must-haves

Company Information
Company Culture
Job Overview Summary
Job Duties & Responsibilities
Conduct proactive candidate research and sourcing using LinkedIn, talent databases, social media, referrals, and other approved tools, following established search strategies and role requirements.
Identify and engage potential candidates for assigned openings and talent pipelines and share qualified prospects with recruiters for further assessment.
Build and maintain organized candidate pipelines through ongoing research, outreach, and relationship management.
Coordinate interviews and recruiting meetings across candidates, interviewers, and recruiters, including scheduling, confirmations, changes, and follow-up communication.
Support candidate communications and recruiting logistics to help provide a timely, consistent, and positive candidate experience.
Assist recruiters with resume review, talent mapping, market research, pipeline reporting, and other defined recruiting activities; escalate questions or nonstandard issues as appropriate.
Maintain accurate and up-to-date candidate records, activity notes, status changes, and supporting documentation in the applicant tracking system and other Talent Acquisition tools.
Assist the Recruiting Program Manager with Talent Acquisition projects, strategic initiatives, and day-to-day operational priorities.
Develop and maintain standard operating procedures, templates, training materials, and shared resources while providing administrative and operational support for additional Talent Acquisition priorities.

Nice-to-haves

Experience using LinkedIn, social media, job boards, or other online tools for candidate research and sourcing.
Demonstrated ability to learn an applicant tracking system, candidate relationship management system, or similar business technology.
Demonstrated ability to follow established processes, complete defined tasks accurately, and manage scheduling, documentation, and data with attention to detail.
Strong organization, follow-through, and problem-solving skills, with the ability to prioritize assigned work, meet deadlines, and raise issues when guidance is needed.
Collaborative mindset and interest in developing a career in Talent Acquisition.
Physical and Mental Requirements
Sit or stand for extended periods of time at stationary workstation
Regularly carry, raise, and lower objects of up to 10 Lbs.
Learn and comprehend basic instructions
Focus and attention to tasks and responsibilities
Verbal communication; listening and understanding, responding, and speaking

Application prep

Use the role’s language and application details while tailoring your materials.

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