TVG-Medulla is seeking a Payroll & HRIS Administrator to join our Human Resources team. This role owns the accurate and timely processing of multistate payroll, supports day-to-day benefits administration, and serves as a key resource for HR systems, workforce reporting, and people analytics. The position works heavily within Paychex and partners with Human Resources, Talent Acquisition, Finance, and Operations to keep workforce data accurate and turn it into clear, actionable reporting. The ideal candidate has hands-on payroll experience in a high-volume environment, is highly analytical and comfortable with large data sets, and has strong Excel skills. This position requires someone who can work independently, identify inconsistencies, meet payroll and reporting deadlines, and provide responsive support to employees and managers.
Essential Functions and Responsibilities
Payroll Processing
• Process bi-weekly and supplemental payrolls, including employee data changes, payable hours, bonuses, deductions, and other payroll transactions.
• Complete and maintain payroll data for new hires, separations, compensation changes, leaves of absence, retroactive payments, and other employee changes.
• Review employee timecards and assist with timekeeping corrections, approvals, and follow-up.
• Audit payroll data and reports for accuracy and resolve discrepancies prior to payroll processing.
• Issue paychecks, manage direct deposits, and process payroll-related check requests.
• Respond to employee and manager questions regarding payroll, timekeeping, deductions, and benefits.
• Stay current on applicable multistate payroll practices, wage and hour requirements, and company policies.
Benefits Administration Support
• Support day-to-day administration of employee benefit programs, including new hire enrollment, qualifying life events, and benefit changes.
• Assist with benefit reconciliations, employee census reports, monthly benefit invoicing, and carrier updates.
• Support COBRA administration and related communications and reporting.
• Assist with 401(k) deductions, reporting, reconciliations, and annual audit activities.
• Support new hire benefits orientation and annual Open Enrollment.
HRIS & Workforce Reporting
• Serve as a key user and data steward for Paychex and related HR systems, maintaining workforce data integrity.
• Develop, maintain, and distribute recurring and ad hoc HR reports using Paychex and SmartRecruiters ATS.
• Track and analyze key workforce metrics, including headcount, turnover, retention, attrition, and employee trends.
• Maintain and support reporting related to FMLA, leaves of absence, and other HR programs.
• Audit HRIS data and reporting for accuracy, completeness, and consistency.
• Identify trends, inconsistencies, and opportunities within workforce data and clearly communicate findings to HR leadership.
• Partner with HR, Payroll, Finance, Operations, and other internal teams to fulfill reporting and data requests.
• Support ongoing improvements to HR and payroll reporting processes, data quality, and reporting efficiency.
Talent Acquisition Analytics
• Partner with Talent Acquisition to maintain and analyze recruiting metrics and dashboards.
• Track open requisitions, hiring activity, time-to-fill, hiring volume, and other recruiting KPIs using SmartRecruiters ATS reporting.
• Assist with recurring TA reporting for leadership and business stakeholders, and support ongoing data cleanup.
Data Analysis & Presentation
• Build and maintain Excel reports using pivot tables, lookups, formulas, and other data analysis functions.
• Consolidate data from multiple HR, payroll, and benefits systems into clear, usable reports.
• Create charts, summaries, and PowerPoint presentations that translate workforce data into meaningful business insights for leadership.
• Utilize AI tools, including Claude AI, to support data analysis, reporting efficiency, research, and presentation development where appropriate.
• Maintain accurate payroll, benefits, and HR records and protect confidential employee information.
• Assist with payroll and benefits audits, reconciliations, special HR projects, workforce analyses, and ad hoc reporting as needed.
Minimum Requirements
• 3+ years of payroll experience, including hands-on payroll processing in a high-volume environment.
• Experience with multi-state payroll and related payroll compliance requirements.
• Experience working with an HRIS, including extracting, validating, and analyzing employee data and developing recurring reports.
• Working knowledge of payroll processing, timekeeping, deductions, taxes, and employee data changes.
• Strong Microsoft Excel skills, including pivot tables, VLOOKUP/XLOOKUP, formulas, and data manipulation; proficiency in Word, PowerPoint, and Outlook.
• Strong analytical and numerical skills with the ability to identify trends and inconsistencies in payroll and employee data.
• Ability to organize and present data clearly for both HR and business audiences.
• Ability to manage multiple payroll and reporting deadlines in a fast-paced environment.
• Strong written and verbal communication skills with a customer-service mindset.
• Ability to handle confidential employee and organizational information with discretion.
Preferred Requirements
• Experience using Paychex or Paychex Flex (strongly preferred).
• Experience with SmartRecruiters or another applicant tracking system.
• Experience supporting benefits administration, including benefit reconciliations, COBRA, 401(k), and Open Enrollment.
• Experience reporting on turnover, retention, headcount, FMLA/LOA, and Talent Acquisition metrics.
• Experience developing reports or presentations for senior leadership.
• Experience supporting payroll, benefits, and HR reporting for a multi-state or multi-site organization.
• Experience using AI tools such as Claude AI to improve reporting, analysis, or workflow efficiency.
• Bachelor's degree in Human Resources, Business, Analytics, Information Systems, or a related field preferred.
• FPC or CPP payroll certification a plus.
Job Competencies
• Strong analytical and problem-solving skills.
• Advanced attention to detail and data accuracy.
• Ability to interpret data and communicate the story behind the numbers.
• Strong organizational and follow-through skills.
• Ability to work independently and meet recurring payroll and reporting deadlines.
• Collaborative approach when partnering across HR, Talent Acquisition, Finance, and Operations.
• Curiosity and willingness to identify more efficient ways to collect, analyze, and present HR data.
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Disclaimer:
All team members agree to consistently support compliance and TVG-Medulla, LLC policies and Standards of Excellence with regard to maintaining the privacy and confidentiality of information, protecting the assets of the organization, acting with ethics and integrity, reporting non-compliance, adhering to applicable federal, state, and local laws and regulations, accreditation, and licenser requirements (if applicable), and Medulla procedures and protocols. Must perform other related duties and assist with project completion as needed. Team member may be required to provide necessary information to complete a DMV (or equivalent agency) background check.