Recruiter - Clinical at Octave

Job description

About the Company: Octave is a modern behavioral health practice creating a new standard for care delivery that’s both high-quality and accessible. With in-person and virtual clinics in multiple states, the company offers evidence-based individual, couples, and family therapy, while pioneering relationships with payers to make care more affordable through insurance. By raising the bar on how care is delivered and how providers are supported, we are building a sustainable system that values equity, affordability, and effectiveness. Job Summary: As a Clinical Recruiter, you’ll play a key role in growing Octave’s network of licensed clinicians across multiple markets. This is a sourcing-focused role for a recruiter who knows how to find and engage specialized talent, build strong pipelines, and adjust their approach when traditional sourcing strategies aren’t enough. You’ll own recruiting outcomes across assigned markets, using pipeline data, market insights, AI, and recruiting technology to identify opportunities and continuously improve your approach. You’ll manage clinicians throughout the recruiting process while creating a thoughtful, high-quality candidate experience and clearly communicating what makes practicing with Octave unique. Duties & Responsibilities: Own recruiting strategy and pipeline health across assigned markets, proactively identifying gaps and adjusting sourcing and engagement strategies to meet clinician hiring targets Manage the clinician recruiting lifecycle from proactive sourcing and initial engagement through assessment and hire, delivering a consistent and high-quality candidate experience throughout the process Build and maintain pipelines of licensed clinicians through proactive sourcing, targeted outreach, referrals, talent mapping, candidate re-engagement, and AI-assisted sourcing strategies, with a particular focus on competitive and hard-to-fill markets Develop creative sourcing approaches when traditional channels are not producing results, testing new talent pools, search strategies, messaging, tools, and channels to reach qualified clinicians Use recruiting data, AI-powered insights, market intelligence, and industry trends to evaluate pipeline performance, diagnose challenges, and make informed adjustments to recruiting strategy Provide a high-touch, relationship-driven candidate experience, building trust and clearly communicating Octave’s clinical model, opportunities, and value proposition Independently manage competing priorities, pipelines, and recruiting targets across multiple markets, maintaining strong follow-through while adapting quickly as hiring needs shift Partner with clinical and operational teams to stay informed of evolving provider needs and translate those needs into effective sourcing and recruiting strategies Leverage AI, automation, and recruiting technology as a core part of daily work to improve sourcing, research, outreach, interview preparation, workflow efficiency, and decision-making Continuously evaluate and improve recruiting processes and workflows, experimenting with new technology, AI-enabled solutions, and approaches that increase efficiency and hiring outcomes Contribute to Octave’s employer brand through thoughtful candidate engagement, personalized outreach, and consistent representation of the organization in the talent market Required Skills: Demonstrated ability to build and execute proactive sourcing strategies for passive talent, including targeted outreach, talent mapping, Boolean search, referrals, and creative sourcing approaches Strong sourcing instincts and ability to identify qualified talent in competitive or hard-to-fill markets beyond inbound applicant flow Ability to independently assess pipeline health, identify gaps and trends, and adjust sourcing and engagement strategies based on data Strong written and verbal communication skills, including the ability to create personalized, compelling candidate outreach Ability to manage multiple markets, pipelines, and hiring targets simultaneously while maintaining strong attention to detail and follow-through Proficiency with applicant tracking systems, sourcing platforms, and recruiting technology Comfort using AI tools as part of day-to-day recruiting work, including sourcing, research, outreach, workflow efficiency, and problem-solving Curiosity and willingness to experiment with AI, automation, new sourcing channels, and emerging recruiting technology to continuously improve how work gets done Education & Experience: 2+ years of recruiting experience, preferably in a high-volume and/or target-driven recruiting environment 1+ years of experience recruiting licensed clinicians, healthcare professionals, or similarly specialized talent Demonstrated success proactively sourcing and engaging passive candidates in competitive or hard-to-fill talent markets Hands-on experience with advanced sourcing techniques, including Boolean search, social platforms, talent mapping, targeted outreach, and candidate re-engagement Experience independently managing multiple recruiting pipelines, markets, or hiring targets simultaneously Experience using recruiting data, pipeline metrics, and technology to evaluate performance and adjust recruiting strategy Experience incorporating AI-enabled tools into recruiting workflows is preferred Octave's Company Values: The below values drive our day-to-day operations. We’re human beings first. We operate with empathy and kindness – with our clients, with our collaborators, and with ourselves. People deserve better than status quo. We’re willing to tackle the intractable problems, no matter how big, because someone should. We ask big questions, we craft big solutions, and we challenge ourselves and others to make it happen. No bystanders. No stars. No tourists. Each person has been selected to be here, and with that comes a responsibility to bring your expertise, share your ideas, and help make this company better. Partnership paves the path ahead. We don’t operate in a silo, internally or externally. To transform the system, we believe in working with others to create something bigger, better, and stronger. Quality is crucial at scale. Quality is core to our business, and we refuse to sacrifice it as we grow. Progress is a process. In the pursuit of progress, we iterate, reflect, learn, adjust – and always leave things better than we found them. There are people behind every data point. We recognize that numbers tell only one part of the story, and we also do the work to understand impacts at the individual level. Physical Requirements: Prolonged periods sitting at a desk and working on a computer. Must be able to frequently communicate with others through virtual meeting applications such as Zoom and Google Meet. Must be able to observe and communicate information on company provided laptop. Move up to 10 pounds on occasion. Must be eligible to work in the United States without sponsorship now or in the future. Compensation, Equity & Incentives: Base Salary Range Octave is committed to pay equity and transparency. Our salary ranges are determined by role, level, and location/ zone. Final pay within the posted range will be decided based on a combination of job-related factors, including education, training, experience, and market demands. Geo 1 (All other states & D.C.): $84,400 – $96,800 Geo 2 (CO, HI, MD, RI): $92,800 – $106,500 Geo 3 (AK, CA, CT, MA, NJ, NY, WA): $97,100 – $104,200 Variable Compensation & Equity Performance Bonus: This role is not currently eligible for bonus incentives. Equity Awards: This role is eligible to participate in Octave’s equity program via Stock Options, subject to the terms of the applicable Equity Incentive Plan. Remote Work Stipend: New full-time employees receive a $300 equipment reimbursement to support a home office setup. Internet & Phone Reimbursement: Full-time employees are eligible for a monthly reimbursement of up to $75 for internet and cell phone related expenses. Octave is committed to pay equity and transparency. Octave will not discharge or in any other manner coerce, intimidate, threaten, discriminate or retaliate against employees or applicants because they have: (i) inquired about, discussed, compared, or disclosed their own wages, benefits, or other compensation, or the wages, benefits, or other compensation of another employee or applicant; (ii) asked Octave to provide a reason for the employee's wages or lack of opportunity for advancement; or (iii) aided or encouraged others in exercising their rights to discuss wages, compensation, or benefits, or to seek pay equity. However, except as otherwise provided by law, employees who have access to the compensation information of other employees or applicants as part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) in compliance with the company's legal duty to furnish information under applicable law . Comprehensive Benefits: At Octave, we believe in supporting the "human being first". Here’s a snapshot of the benefits available to eligible employees: Health & Wellness: Choose what works best for you with one High Deductible Health Plan (HDHP) and two PPO medical plan options, plus comprehensive Dental and Vision coverage. Medical Support: Enjoy access to a company-sponsored membership with One Medical for convenient, modern care. Retirement : Plan for your future with a 401(k) that offers both traditional and Roth options. Paid Time Off: Time to recharge matters. Take advantage of a generous time off policy, up to 15 paid company holidays, and accrued sick time. Financial Protection: We’ve got you covered with company-paid Life, AD&D, and Disability insurance, plus optional extras like Pet, Legal, and Worksite plans (Critical Illness, Hospital Indemnity, and Accident). Parental Leave (Bonding Time) : Growing your family? Full-time employees can take paid bonding leave after 6 months, whether it’s a new baby, adoption, or foster placement. Time off increases with tenure. Growth: Keep learning and leveling up with professional development reimbursement for role-related growth opportunities. How We Use Technology in Hiring: As part of our hiring process, we may use technology tools, including AI-supported systems, to assist with reviewing applications or documenting interviews. These tools are designed to support our team, not replace human judgment, and final hiring decisions are always made by our team. This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. Application Instructions: Please complete the following application. Please note that the U.S. Equal Opportunity Employment Information questions below are used for the purposes of EEOC reporting and are optional to complete. Octave is unable to change these questions and we acknowledge that many of the U.S. Equal Opportunity Employment Information questions are not inclusive or affirming of all aspects of cultural identity. Octave is committed to an inclusive workplace environment, and this information will not inform how we approach hiring or employment.

Requirements

Must-haves

Own recruiting strategy and pipeline health across assigned markets, proactively identifying gaps and adjusting sourcing and engagement strategies to meet clinician hiring targets
Manage the clinician recruiting lifecycle from proactive sourcing and initial engagement through assessment and hire, delivering a consistent and high-quality candidate experience throughout the process
Develop creative sourcing approaches when traditional channels are not producing results, testing new talent pools, search strategies, messaging, tools, and channels to reach qualified clinicians
Use recruiting data, AI-powered insights, market intelligence, and industry trends to evaluate pipeline performance, diagnose challenges, and make informed adjustments to recruiting strategy
Provide a high-touch, relationship-driven candidate experience, building trust and clearly communicating Octave’s clinical model, opportunities, and value proposition
Independently manage competing priorities, pipelines, and recruiting targets across multiple markets, maintaining strong follow-through while adapting quickly as hiring needs shift
Partner with clinical and operational teams to stay informed of evolving provider needs and translate those needs into effective sourcing and recruiting strategies
Leverage AI, automation, and recruiting technology as a core part of daily work to improve sourcing, research, outreach, interview preparation, workflow efficiency, and decision-making
Continuously evaluate and improve recruiting processes and workflows, experimenting with new technology, AI-enabled solutions, and approaches that increase efficiency and hiring outcomes
Contribute to Octave’s employer brand through thoughtful candidate engagement, personalized outreach, and consistent representation of the organization in the talent market
Demonstrated ability to build and execute proactive sourcing strategies for passive talent, including targeted outreach, talent mapping, Boolean search, referrals, and creative sourcing approaches
Strong sourcing instincts and ability to identify qualified talent in competitive or hard-to-fill markets beyond inbound applicant flow
Ability to independently assess pipeline health, identify gaps and trends, and adjust sourcing and engagement strategies based on data
Strong written and verbal communication skills, including the ability to create personalized, compelling candidate outreach
Ability to manage multiple markets, pipelines, and hiring targets simultaneously while maintaining strong attention to detail and follow-through
Proficiency with applicant tracking systems, sourcing platforms, and recruiting technology
Comfort using AI tools as part of day-to-day recruiting work, including sourcing, research, outreach, workflow efficiency, and problem-solving
Curiosity and willingness to experiment with AI, automation, new sourcing channels, and emerging recruiting technology to continuously improve how work gets done
2+ years of recruiting experience, preferably in a high-volume and/or target-driven recruiting environment
1+ years of experience recruiting licensed clinicians, healthcare professionals, or similarly specialized talent
Demonstrated success proactively sourcing and engaging passive candidates in competitive or hard-to-fill talent markets
Hands-on experience with advanced sourcing techniques, including Boolean search, social platforms, talent mapping, targeted outreach, and candidate re-engagement

Nice-to-haves

Experience incorporating AI-enabled tools into recruiting workflows is preferred
Performance Bonus: This role is not currently eligible for bonus incentives.

Application prep

Use the role’s language and application details while tailoring your materials.

Keywords to mirror

Platform: greenhouse
Effort: quick

Benefits

Benefits detected in the listing.

Dental

Vision

401(K)

Pto

Paid Time Off

Parental Leave

Wellness

Professional Development