Job description

Vydia is seeking a Part-Time Office & Operations Assistant to support day-to-day office operations, People Operations, and company-wide initiatives. This role is a great opportunity to gain hands-on experience across many areas of the business while helping create an organized, collaborative, and welcoming workplace environment. The ideal candidate is highly organized, proactive, detail-oriented, and enjoys supporting both employees and leadership in a fast-paced setting. You are a strong fit for this role if you communicate easily with others, enjoy problem-solving, and are excited to learn and grow alongside the company. This position is currently located at our headquarters in Holmdel, New Jersey. Candidates should be located within a reasonable commuting distance of Holmdel and Asbury Park, NJ. Primary responsibilities include, but are not limited to, the following: Key Responsibilities • Assist with coordinating employee onboarding and offboarding activities, ensuring a seamless employee experience • Maintain accurate employee records, contact lists, organizational documentation, and company intranet content • Assist with communication and coordination of employee benefits, including ECLA benefit enrollment and maintenance • Review and process employee out-of-office requests while maintaining the Tec On Call and Out-of-Office calendars • Support employee communications and People Operations initiatives • Schedule and coordinate meetings for employees, executives, and clients as needed • Manage weekly mail operations, including receiving, scanning, filing, storing, distributing correspondence, and preparing outgoing shipments • Coordinate company events and logistics, including town halls, bi-annual company parties, team gatherings, and Culture Committee initiatives • Coordinate employee wellness initiatives, including management of the Wellness Fund, and coordinate employee recognition and engagement programs • Coordinate office services, recurring vendor management, storage units, parking, and support operations for the New Jersey and Los Angeles offices • Liaison with the company's outsourced IT provider, assisting with employee support requests and issue resolution • Manage recurring departmental vendor invoices, subscriptions, and operational vendor relationships • Maintain confidentiality while handling sensitive employee and company information • Identify opportunities to improve people and office operations processes and operational efficiencies • Perform other duties and special projects as assigned Qualifications: • Strong communication and interpersonal skills, with the ability to collaborate effectively across teams • Proficient in Google Workspace, Microsoft Office Suite, and communication/collaboration tools • Genuine interest in technology, music, and/or pop culture • Bachelor’s degree preferred Reasons to work with us: • Vydia is certified as a Great Place to Work™ company and has been named Best Place to Work in NJ by NJBIZ 6x due to its collaborative, fast-paced, fun, thriving environment. • Full medical/dental/vision package, 401(k) retirement with employer matching, and financial wellness plans • Generous vacation policy, including paid parental leave • We invest in your growth and development, providing a professional development stipend for continued education and mentorship to support your career goals • Vydia provides equal employment opportunities to all applicants and employees and strictly prohibits any type of harassment or discrimination regarding race, religion, age, color, sex, disability status, national origin, genetics, sexual orientation, protected veteran status, gender expression, gender identity, or any other characteristic protected under federal, state, and/or local laws. • Consistent with the Americans with Disabilities Act (ADA), it is the policy of Vydia to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact HR@Vydia.com • Your employment with Vydia is on an at-will basis, meaning either you or the Company can terminate the employment relationship at any time, for any or no reason, and with or without cause or notice. As an at-will employee, your employment with Vydia is not guaranteed for any length of time. About Vydia: Vydia is an end-to-end music technology platform and services company that provides labels with the infrastructure and tools to power their business. The company’s innovative solutions in rights management, automated royalty accounting, advanced payments, and daily performance analytics provide leaders in music and culture with the unfettered ability to publish, distribute, and monetize their audio-visual content on a global scale. Vydia is a wholly-owned subsidiary of gamma., the artist-first multimedia platform providing creative and business services across all artistic and commercial formats, founded by CEO Larry Jackson and President Ike Youssef. To learn more, please visit vydia.com . For all California residents, to learn more about how Vydia processes your personal information when you apply for a job, please visit our California Job Applicant Privacy Policy at vydia.com .

Requirements

Must-haves

Assist with coordinating employee onboarding and offboarding activities, ensuring a seamless employee experience
Maintain accurate employee records, contact lists, organizational documentation, and company intranet content
Assist with communication and coordination of employee benefits, including ECLA benefit enrollment and maintenance
Review and process employee out-of-office requests while maintaining the Tec On Call and Out-of-Office calendars
Support employee communications and People Operations initiatives
Schedule and coordinate meetings for employees, executives, and clients as needed
Manage weekly mail operations, including receiving, scanning, filing, storing, distributing correspondence, and preparing outgoing shipments
Coordinate company events and logistics, including town halls, bi-annual company parties, team gatherings, and Culture Committee initiatives
Coordinate employee wellness initiatives, including management of the Wellness Fund, and coordinate employee recognition and engagement programs
Coordinate office services, recurring vendor management, storage units, parking, and support operations for the New Jersey and Los Angeles offices
Liaison with the company's outsourced IT provider, assisting with employee support requests and issue resolution
Manage recurring departmental vendor invoices, subscriptions, and operational vendor relationships
Maintain confidentiality while handling sensitive employee and company information
Identify opportunities to improve people and office operations processes and operational efficiencies
Perform other duties and special projects as assigned
Strong communication and interpersonal skills, with the ability to collaborate effectively across teams
Proficient in Google Workspace, Microsoft Office Suite, and communication/collaboration tools
Genuine interest in technology, music, and/or pop culture
Vydia is certified as a Great Place to Work™ company and has been named Best Place to Work in NJ by NJBIZ 6x due to its collaborative, fast-paced, fun, thriving environment.
We invest in your growth and development, providing a professional development stipend for continued education and mentorship to support your career goals

Nice-to-haves

Bachelor’s degree preferred

Application prep

Use the role’s language and application details while tailoring your materials.

Platform: paylocity
Effort: medium

Benefits

Benefits detected in the listing.

Dental

Vision

401(K)

Parental Leave

Wellness

Professional Development