Job description

At Limitlessli, we specialize in recruiting, hiring, and managing high-caliber remote staff for dynamic and growing healthcare facilities. Leveraging our extensive global network, we connect clients with highly qualified professionals, offering meticulously tailored services to meet our clients' unique business needs. The Opportunity: The Accountant will manage day-to-day accounting operations and monthly financial reporting across multiple business entities. The role includes bookkeeping, accounts payable and receivable, payroll processing, intercompany accounting, reconciliations, and month-end closing. The ideal candidate will ensure accurate financial records, timely reporting, and compliance with applicable US accounting and payroll requirements. This position is a remote position in the United States or Israel. Key Responsibilities General Accounting and Bookkeeping • Manage day-to-day bookkeeping in QuickBooks Online (QBO), including bank feeds, transaction recording, and maintenance of vendor and client records. • Prepare journal entries, accruals, revenue allocations, and month-end adjustments. • Maintain accurate accounting records across multiple entities and ensure proper transaction classification and documentation. Accounts Payable and Vendor Management • Review and record vendor invoices, ensuring appropriate supporting documentation and approvals. • Monitor outstanding bills, resolve payment discrepancies, and process payments through Airwallex and other banking platforms. • Maintain vendor records and collect W-9 forms to support US 1099 reporting requirements. Client Invoicing and Accounts Receivable • Prepare and issue client invoices according to agreed billing schedules and maintain invoicing trackers. • Monitor outstanding receivables, follow up on overdue invoices, and coordinate collections. • Record revenue allocations, credits, and accrued receivables while resolving billing discrepancies. Payroll Administration • Process payroll through Fingercheck and ensure accurate recording of payroll transactions. • Reconcile payroll-related bank transactions, wages, and payroll tax withdrawals. • Maintain payroll records, distribute reports to relevant stakeholders, and support US payroll compliance. Intercompany Accounting and Allocations • Prepare monthly intercompany cost allocations and record expenses paid on behalf of related entities. • Reconcile intercompany balances, investigate discrepancies, and prepare intercompany invoices. • Monitor intercompany collections and ensure transactions are accurately recorded at month-end. Bank and Balance Sheet Reconciliations • Perform monthly reconciliations of bank accounts, credit cards, payment platforms, and balance sheet accounts. • Reconcile accounts maintained through Chase, Airwallex, Wise, Ayannah, and other financial institutions. • Investigate discrepancies and ensure timely resolution of outstanding reconciling items. Month-End Close and Financial Reporting • Coordinate month-end closing activities, ensuring transactions, adjustments, and reconciliations are completed on time. • Prepare monthly profit and loss statements, balance sheets, and supporting financial schedules. • Review reports prepared by the external bookkeeping partner, identify discrepancies, and coordinate corrections. • Prepare monthly sales commission calculations and update budgets to monitor financial performance. • Provide timely and accurate financial reports to management to support business decisions. Qualifications and Experience Required • Bachelor's degree in Accounting, Finance, Commerce, or a related field. • Relevant experience in accounting or bookkeeping, preferably supporting US-based businesses. • Hands-on experience with QuickBooks Online, bank reconciliations, accounts payable/receivable, and month-end closing. • Familiarity with US payroll processing, W-9 documentation, and 1099 reporting requirements. • Experience in multi-entity accounting and intercompany transactions is preferred. • Proficiency in Microsoft Excel and familiarity with payroll and payment platforms such as Fingercheck, Airwallex, and Wise. • Strong analytical skills, attention to detail, organizational abilities, and the ability to meet deadlines independently. • Good communication skills, integrity, and a proactive approach to resolving accounting issues. Service Fee: Industry standards applicable to the state depending on work experience and level of expertise. Why Limitlessli? We embrace the flexibility and convenience of a remote working environment, and you will collaborate with an international team while contributing to our growing business, all from the comfort of your home. Essential requirements: You will need to have some essential tools – a reliable computer and noise-canceling headset, a second monitor for enhanced productivity, and a stable internet connection. You’ll also be required to have a backup internet connection, ensuring that you’re well-equipped to complete your work seamlessly. With this setup, you get the best of both worlds - the convenience of remote work and the benefits of onsite collaboration. This hybrid approach allows your team to work efficiently and effectively. Join the future of work and experience the flexibility and productivity of this onsite and remote setup. If you're interested in what you have read, then we invite you to take the next step and submit your application. JOIN US!!

Requirements

Must-haves

This position is a remote position in the United States or Israel.
General Accounting and Bookkeeping
Manage day-to-day bookkeeping in QuickBooks Online (QBO), including bank feeds, transaction recording, and maintenance of vendor and client records.
Prepare journal entries, accruals, revenue allocations, and month-end adjustments.
Maintain accurate accounting records across multiple entities and ensure proper transaction classification and documentation.
Accounts Payable and Vendor Management
Review and record vendor invoices, ensuring appropriate supporting documentation and approvals.
Monitor outstanding bills, resolve payment discrepancies, and process payments through Airwallex and other banking platforms.
Maintain vendor records and collect W-9 forms to support US 1099 reporting requirements.
Client Invoicing and Accounts Receivable
Prepare and issue client invoices according to agreed billing schedules and maintain invoicing trackers.
Monitor outstanding receivables, follow up on overdue invoices, and coordinate collections.
Record revenue allocations, credits, and accrued receivables while resolving billing discrepancies.
Payroll Administration
Process payroll through Fingercheck and ensure accurate recording of payroll transactions.
Reconcile payroll-related bank transactions, wages, and payroll tax withdrawals.
Maintain payroll records, distribute reports to relevant stakeholders, and support US payroll compliance.
Intercompany Accounting and Allocations
Prepare monthly intercompany cost allocations and record expenses paid on behalf of related entities.
Reconcile intercompany balances, investigate discrepancies, and prepare intercompany invoices.
Monitor intercompany collections and ensure transactions are accurately recorded at month-end.
Bank and Balance Sheet Reconciliations
Perform monthly reconciliations of bank accounts, credit cards, payment platforms, and balance sheet accounts.

Nice-to-haves

Experience in multi-entity accounting and intercompany transactions is preferred.

Application prep

Use the role’s language and application details while tailoring your materials.

Platform: breezy
Effort: medium