Administrative Business Partner, Product at Zoox

Job description

Zoox is looking to hire an Administrative Business Partner to support our Product, Features, and Homologation department. This role will support the Senior Director of Product, Features, and Homologation and the Director of Product and provide administrative support for team. You will report to the Senior Director. In this position, you will work closely with other Executive Assistants and Administrative Business Partners across all the departments at Zoox. This role will require strong calendaring and prioritization skills, uncompromising attention to detail, the ability to meet tight deadlines, excellent organizational skills, and the ability to juggle multiple critical requests simultaneously. A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior leaders within the company are also critical aspects of this role. Most importantly, you must have a genuine passion for the Zoox mission. In this role, you will... Manage extensive calendar arrangements on a day-to-day basis including scheduling team meetings, cross-functional meetings, interviews, and navigating last-minute schedule changes Lead the preparation, agenda, note-taking and follow-ups for select team meetings and quarterly operations reviews. Plan and execute team off-sites and events varying in size and complexity for org-wide and individual team offsite Help with new hire onboarding for scaling departments Complete administrative tasks including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements Act as a back-up to other Administrative Business Partners and Executive Assistants as needed Qualifications 4+ years of either administrative or executive assistant experience Strong organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs Excellent written and verbal communication skills Sensitivity to handling critical and confidential information Technical computer skills, including proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Apple product. Bonus Qualifications Previous exposure to company boards, public officials, and other senior-level stakeholders Bachelor's degree Please note, this role does require an onsite presence in our Foster City, CA office between 3-5 days per week.

Requirements

Must-haves

In this role, you will...
Manage extensive calendar arrangements on a day-to-day basis including scheduling team meetings, cross-functional meetings, interviews, and navigating last-minute schedule changes
Lead the preparation, agenda, note-taking and follow-ups for select team meetings and quarterly operations reviews.
Plan and execute team off-sites and events varying in size and complexity for org-wide and individual team offsite
Help with new hire onboarding for scaling departments
Complete administrative tasks including booking domestic and international travel, expense reporting, calendar management, and meeting arrangements
Act as a back-up to other Administrative Business Partners and Executive Assistants as needed
4+ years of either administrative or executive assistant experience
Strong organizational skills and appreciation for the challenges of supporting a growing team of diverse personalities and programs
Excellent written and verbal communication skills
Sensitivity to handling critical and confidential information
Technical computer skills, including proficiency with Google for Business Suite, MS Office Suite, Keynote, and other Apple product.
Previous exposure to company boards, public officials, and other senior-level stakeholders
Bachelor's degree
Please note, this role does require an onsite presence in our Foster City, CA office between 3-5 days per week.

Nice-to-haves

Bonus Qualifications

Application prep

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Platform: lever
Effort: quick