Sr IT Project Manager - Site Builds at MKS Instruments

Job description

A Day in Your Life at MKS: As an Infrastructure Sr Project Manager – IT Site Builds at MKS, you will work cross-functionally with Infrastructure & Operations, Facilities, Construction, Security, End User Services, Procurement, OCIO, Partner and Vendor Management (PVM), IT Financial Management (ITFM), business stakeholders, and external vendors to lead the planning, coordination, and execution of IT deliverables for new site builds, site expansions, relocations, and site modification projects. In this role, you will report to the Director of IT Programs. You Will Make an Impact By: Lead and manage IT project delivery activities for new site builds, site modifications, office expansions, relocations, and retrofit projects, ensuring alignment with construction timelines, business readiness, and go-live milestones. Develop and maintain detailed project plans, schedules, milestones, resource plans, dependency trackers, and readiness checkpoints across required IT workstreams, including network, MDF/IDF, server room, wireless, UCaaS, structured cabling, telecom, collaboration, and end-user compute requirements. Serve as the primary IT project lead for assigned site build initiatives, coordinating cross-functional delivery with Infrastructure, Security, End User Services, Facilities, Construction, Procurement, PMO, business teams, and external vendors. Facilitate project meetings, readiness reviews, issue resolution sessions, leadership updates, and stakeholder communications to ensure milestones, deliverables, dependencies, risks, and decisions are clearly understood. Support project budget development, forecasting, purchase order coordination, vendor quotes, statements of work, material readiness, delivery schedules, installation activities, and tracking of scope, schedule, and cost performance. Maintain active management of project risks, issues, assumptions, decisions, and changes; proactively identify construction delays, supply chain constraints, technical dependencies, and resource conflicts; and drive mitigation plans through resolution. Ensure site deployments adhere to enterprise architecture standards, security requirements, operational support expectations, project governance practices, stage gates, cutover planning, turnover documentation, and service transition requirements. Coordinate operational readiness and go-live transition activities, including hypercare planning, support handoff, asset and documentation updates, escalation procedures, post-project reviews, and lessons learned. Travel Requirements: Up to 20% of travel may be required based on project and site needs. Skills You Bring: Bachelor’s degree in Information Technology, Information Systems, Engineering, Business Administration, or a related field, or equivalent combination of education and relevant experience. 5 years of project management experience in IT infrastructure, site deployment, workplace technology, or related technology programs. Exceptional problem-solving and communication skills, with the ability to work through complex, cross-functional processes, identify inefficiencies, and drive improvements while maintaining project execution. Comfortable speaking up, influencing stakeholders at all levels, and constructively challenging established practices when necessary. Experience managing projects involving network and wireless deployments, datacenter/server room or MDF/IDF readiness, UCaaS/voice/collaboration technologies, structured cabling, telecom coordination, or end-user technology deployment initiatives. Demonstrated ability to manage multiple concurrent projects with complex schedules, dependencies, vendor coordination, and stakeholder groups. Strong knowledge of project management practices including scheduling, budgeting, risk management, issue management, change control, governance, and stakeholder communication. Experience coordinating internal technical teams and third-party vendors in deadline-driven environments. Proficiency with project management and reporting tools such as Microsoft Project, Smartsheet, Jira, ServiceNow, Excel, PowerPoint, SharePoint, or similar platforms. Strong written, verbal, presentation, and executive communication skills with the ability to communicate effectively to technical teams, business stakeholders, and leadership. Preferred Skills: Experience supporting manufacturing, warehouse, laboratory, office, or multi-use facility environments. Experience with global or multi-site IT deployment programs and geographically distributed project teams. Familiarity with MDF/IDF design considerations, structured cabling standards, rack and stack planning, telecom room readiness, and physical infrastructure dependencies. Working knowledge of enterprise networking, security dependencies, infrastructure support models, IT service transition, and operational handoff processes. Experience in organizations with established PMO governance, project stage gates, scope and change control, and formal risk and issue management practices. Project Management Professional (PMP), PRINCE2, CAPM, ITIL Foundation, Agile, Scrum, or hybrid delivery experience is beneficial. Supervisory Scope: Reporting Relationships: Reports to the Director, Technology Programs / Site Modernization Program Lead. This role does not have direct people management responsibilities but will lead cross-functional project teams and vendor delivery activities. Financial Responsibilities: Supports development and tracking of project budgets, forecasts, purchase orders, vendor quotes, project expenditures, and cost/schedule variances for assigned site build initiatives. Physical Demands and Working Conditions: Ability to work in both office and project site environments as needed. May require walking active construction or build sites, attending site readiness meetings, and coordinating with site vendors and contractors. Occasional lifting of small technology equipment or participation in physical site readiness validation may be required. Ability to travel to domestic and/or international locations based on project demands. In addition to the above responsibilities, the following are considered material job duties of the position: Ability to take and follow directions and instructions. Ability to interact with other employees, customers, suppliers, vendors, or the public, in a safe, professional, and respectful manner. Access to sensitive and confidential business systems and software, personally identifying information, the company’s financial information, and/or the ability to maintain physical security and safety. Because this position involves the above material job duties, trustworthiness, reliability, and good judgment also are material job duties. This position is Remote . Relocation benefits are not available for this position. Compensation and Benefits: Salary Pay Range: $ 88,000 - $147,000 per year. This range is a good faith estimate of the expected salary range for this position, based on a wide range of factors including qualifications, experience and training, operational and business needs and other considerations permitted by law. At MKS, it is not typical for an individual to be hired at or near the top of the range for the role. Bonus: This position is eligible for a discretionary annual bonus, in an amount to be determined by MKS [or as applicable]. Benefits: MKS offers a comprehensive benefits package, including health insurance coverage (medical, dental and vision), 401(k) with company match, life and disability insurance, 12 paid holidays, sick time, 15 paid vacation days, [6 weeks fully paid] parental leave, adoption assistance and tuition reimbursement [and for participation in any stock programs, signing bonus, etc.]. We are interested in a qualified candidate who is eligible to work in the United States. However, we will not be sponsoring work visas for this position. MKS is an equal opportunity employer, including disability, veteran status and all categories protected by law. Please review our EOE statements for additional details. MKS is generally only hiring candidates who reside in states where we are registered to do business. MKS will consider qualified applicants with a criminal history pursuant to the California Fair Chance Act and the Los Angeles County Fair Chance Ordinance for Employers. #LI-MH1 #LI-Remote Globally, our policy is to recruit individuals from wide and diverse backgrounds. However, certain positions require access to controlled goods and technologies subject to the International Traffic in Arms Regulations (ITAR) or Export Administration Regulations (EAR). Applicants for these positions may need to be “U.S. persons.” “U.S. persons” are generally defined as U.S. citizens, noncitizen nationals, lawful permanent residents (or, green card holders), individuals granted asylum, and individuals admitted as refugees. MKS Inc. and its affiliates and subsidiaries (“MKS”) is an affirmative action and equal opportunity employer: diverse candidates are encouraged to apply. We win as a team and are committed to recruiting and hiring qualified applicants regardless of race, color, national origin, sex (including pregnancy and pregnancy-related conditions), religion, age, ancestry, physical or mental disability or handicap, marital status, membership in the uniformed services, veteran status, sexual orientation, gender identity or expression, genetic information, or any other category protected by applicable law. Hiring decisions are based on merit, qualifications and business needs. We conduct background checks and drug screens, in accordance with applicable law and company policies. MKS is generally only hiring candidates who reside in states where we are registered to do business. MKS is committed to working with and providing reasonable accommodations to qualified individuals with disabilities. If you need a reasonable accommodation during the application or interview process due to a disability, please contact us at: accommodationsatMKS mksinst.com . If applying for a specific job, please include the requisition number (ex: RXXXX), the title and location of the role

Requirements

Must-haves

Facilitate project meetings, readiness reviews, issue resolution sessions, leadership updates, and stakeholder communications to ensure milestones, deliverables, dependencies, risks, and decisions are clearly understood.
Coordinate operational readiness and go-live transition activities, including hypercare planning, support handoff, asset and documentation updates, escalation procedures, post-project reviews, and lessons learned.
Travel Requirements: Up to 20% of travel may be required based on project and site needs.
Bachelor’s degree in Information Technology, Information Systems, Engineering, Business Administration, or a related field, or equivalent combination of education and relevant experience.
5 years of project management experience in IT infrastructure, site deployment, workplace technology, or related technology programs.
Exceptional problem-solving and communication skills, with the ability to work through complex, cross-functional processes, identify inefficiencies, and drive improvements while maintaining project execution.
Comfortable speaking up, influencing stakeholders at all levels, and constructively challenging established practices when necessary.
Demonstrated ability to manage multiple concurrent projects with complex schedules, dependencies, vendor coordination, and stakeholder groups.
Strong knowledge of project management practices including scheduling, budgeting, risk management, issue management, change control, governance, and stakeholder communication.
Experience coordinating internal technical teams and third-party vendors in deadline-driven environments.
Proficiency with project management and reporting tools such as Microsoft Project, Smartsheet, Jira, ServiceNow, Excel, PowerPoint, SharePoint, or similar platforms.
Strong written, verbal, presentation, and executive communication skills with the ability to communicate effectively to technical teams, business stakeholders, and leadership.
Financial Responsibilities: Supports development and tracking of project budgets, forecasts, purchase orders, vendor quotes, project expenditures, and cost/schedule variances for assigned site build initiatives.
Ability to work in both office and project site environments as needed.
May require walking active construction or build sites, attending site readiness meetings, and coordinating with site vendors and contractors.
Occasional lifting of small technology equipment or participation in physical site readiness validation may be required.
Ability to travel to domestic and/or international locations based on project demands.
In addition to the above responsibilities, the following are considered material job duties of the position:

Nice-to-haves

Experience supporting manufacturing, warehouse, laboratory, office, or multi-use facility environments.
Experience with global or multi-site IT deployment programs and geographically distributed project teams.
Familiarity with MDF/IDF design considerations, structured cabling standards, rack and stack planning, telecom room readiness, and physical infrastructure dependencies.
Working knowledge of enterprise networking, security dependencies, infrastructure support models, IT service transition, and operational handoff processes.
Experience in organizations with established PMO governance, project stage gates, scope and change control, and formal risk and issue management practices.
Project Management Professional (PMP), PRINCE2, CAPM, ITIL Foundation, Agile, Scrum, or hybrid delivery experience is beneficial.

Application prep

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Keywords to mirror

gojiraagilescrum

Platform: workday
Effort: long

Benefits

Benefits detected in the listing.

Health Insurance

Dental

Vision

401(K)

Parental Leave