Senior Equity Operations Specialist at Nebius

Job description

About Nebius: Nebius is leading a new era in cloud infrastructure for the global AI economy. We are building a full-stack AI cloud platform that supports developers and enterprises from data and model training through to production deployment, without the cost and complexity of building large in-house AI/ML infrastructure. Built by engineers, for engineers. From large-scale GPU orchestration to inference optimization, we own the hard problems across compute, storage, networking and applied AI. Listed on Nasdaq (NBIS) and headquartered in Amsterdam, we have a global footprint with R&D hubs across Europe, the UK, North America and Israel. Our team of 1,500+ includes hundreds of engineers with deep expertise across hardware, software and AI R&D. NOTE: East Coast timezone only The Role Equity is central to how Nebius attracts and retains the people building the next generation of AI infrastructure. As a senior individual contributor in Rewards, you will own accurate day-to-day administration and delivery of our global equity programs, help employees understand ownership, and strengthen operations and controls as our public company grows. What you will do Administer the lifecycle of RSUs, options, and other awards, including grants, vesting, exercises or releases, settlement, transfers, forfeitures, cancellations, and terminations. Deliver new-hire, promotion, retention, and annual refresh events across our global programs in line with plan rules, approvals, controls, and timelines. Maintain accurate award, participant, transaction, and share-reserve data across the equity platform, HRIS, payroll, broker, and finance systems through reconciliations and validation. Partner with Payroll, Tax, Legal, Finance, HR Operations, and Mobility on withholding, settlement, cross-border moves, leaves, terminations, and complex operational cases. Prepare recurring and ad hoc reports and support equity expense, forecasting, reconciliations, board and filing data, audits, and control testing with timely documentation. Apply securities, insider-trading, fair market value, recordkeeping, and control requirements; support trading windows and escalate risks or gaps with practical solutions. Own the equity operations mailbox and provide timely employee and manager support; maintain FAQs and education on awards, vesting, transactions, taxation, and program changes. Track processing accuracy, reporting timeliness, data integrity, and enquiry resolution; partner with vendors and support automation, system testing, corporate actions, and new-country launches. What you bring Hands-on stock plan administration or equity operations experience, ideally in a publicly listed multinational company; CEP or a comparable qualification is a plus. Strong working knowledge of RSUs, options, performance or other equity awards, vesting, exercises, settlement, payroll and tax interfaces, global mobility, and plan controls. Experience supporting public-company reporting, share-based compensation, audit, internal controls, and trading-window processes; familiarity with SEC, Nasdaq, or foreign private issuer requirements is an advantage. Advanced spreadsheet and data skills, with confidence using an equity administration platform, HRIS, payroll interfaces, reconciliations, operational reports, and large datasets. Excellent judgment, organization, attention to detail, and communication skills, with the ability to manage competing deadlines, explain complex equity topics clearly, and build trusted relationships. Pay Transparency We offer competitive compensation and benefits packages. Actual compensation will be determined based on job-related factors, including experience, skills, qualifications, the level at which the candidate is hired, and geographic location, consistent with applicable law. Base Compensation Range $115,000 — $146,000 USD Benefits & Perks: Competitive compensation Career growth and learning opportunities Flexibility and ownership Collaborative and innovative culture Opportunity to work on impactful AI projects International environment and talented teams What's it like to work at Nebius: Fast moving - Bold thinking - Constant growth - Meaningful impact - Trust and real ownership - Opportunity to shape the future of AI Equal Opportunity Statement: Nebius is an equal opportunity employer. We are committed to fostering an inclusive and diverse workplace and to providing equal employment opportunities in all aspects of employment. We do not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, ancestry, age, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by applicable law. Applicants must be authorized to work in the country in which they apply and will be required to provide proof of employment eligibility as a condition of hire. If you need accommodations during the application process, please let us know.

Requirements

Must-haves

Administer the lifecycle of RSUs, options, and other awards, including grants, vesting, exercises or releases, settlement, transfers, forfeitures, cancellations, and terminations.
Deliver new-hire, promotion, retention, and annual refresh events across our global programs in line with plan rules, approvals, controls, and timelines.
Maintain accurate award, participant, transaction, and share-reserve data across the equity platform, HRIS, payroll, broker, and finance systems through reconciliations and validation.
Partner with Payroll, Tax, Legal, Finance, HR Operations, and Mobility on withholding, settlement, cross-border moves, leaves, terminations, and complex operational cases.
Prepare recurring and ad hoc reports and support equity expense, forecasting, reconciliations, board and filing data, audits, and control testing with timely documentation.
Apply securities, insider-trading, fair market value, recordkeeping, and control requirements; support trading windows and escalate risks or gaps with practical solutions.
Own the equity operations mailbox and provide timely employee and manager support; maintain FAQs and education on awards, vesting, transactions, taxation, and program changes.
Track processing accuracy, reporting timeliness, data integrity, and enquiry resolution; partner with vendors and support automation, system testing, corporate actions, and new-country launches.
Strong working knowledge of RSUs, options, performance or other equity awards, vesting, exercises, settlement, payroll and tax interfaces, global mobility, and plan controls.
Experience supporting public-company reporting, share-based compensation, audit, internal controls, and trading-window processes; familiarity with SEC, Nasdaq, or foreign private issuer requirements is an advantage.
Advanced spreadsheet and data skills, with confidence using an equity administration platform, HRIS, payroll interfaces, reconciliations, operational reports, and large datasets.
Excellent judgment, organization, attention to detail, and communication skills, with the ability to manage competing deadlines, explain complex equity topics clearly, and build trusted relationships.
Fast moving - Bold thinking - Constant growth - Meaningful impact - Trust and real ownership - Opportunity to shape the future of AI

Nice-to-haves

Hands-on stock plan administration or equity operations experience, ideally in a publicly listed multinational company; CEP or a comparable qualification is a plus.

Application prep

Use the role’s language and application details while tailoring your materials.

Keywords to mirror

aiml

Platform: greenhouse
Effort: quick