Job description

Employment Type: Salaried Work Arrangement: Remote Position Summary: The Event & Marketing Services Specialist plays a key role in bringing our brand to life through exceptional event execution and marketing support. This role owns the planning and execution of select channel‑specific events while supporting the Senior Manager on major industry programs. The Specialist manages event logistics and promotional inventory, and coordinates essential workflows to ensure our teams are prepared and our events are executed flawlessly. The ideal candidate is detail‑oriented, organized, and thrives in a role centered on structured execution. Major Duties and Responsibilities: • Event Logistics & Industry Event Support Coordinate logistics and execution of select channel‑specific events (e.g., NACS, IDDBA, Pizza Expo) and support the planning of major industry events (MenuMasters, IFMA COEX, IFDA). Responsibilities include supporting event planning timelines, coordinating registration and materials, assisting with vendor communication, preparing and shipping event assets, and supporting on‑site event readiness. Partner with internal teams to ensure events are organized, well‑prepared, and consistently represent the brand. Support tradeshow lead generation program by assisting with monthly reporting related to event participation, lead capture results, and overall program performance. • Promotional Inventory & Fulfillment Management Support fulfillment and promotional inventory operations by partnering closely with an external agency that monitors stock levels and provides reorder recommendations. This role is responsible for reviewing and securing internal approvals for reorders, coordinating reorder requests, managing vendor communication, and tracking associated budgets and expenses. Ensuring all promotional materials (oil kits, racks, pumps, and food show collateral) are accurate, approved, and aligned with brand standards before being produced or restocked. Maintains organized internal documentation and ensures timely distribution to field teams. • Digital Asset & Content Maintenance Help maintain, update, and coordinate the production of digital marketing assets and promotional materials, including ads, sell sheets, signage, and branded materials. Partner with internal teams, external vendors, and the agency managing our Marketing Dashboard platform to ensure all materials are accurate, approved, on brand, and delivered on time. Maintain organized asset libraries so internal and external teams have access to current, easy‑to‑use resources that support event readiness, field execution, and customer engagement. • Administrative & Budget Support Processes invoices, submits purchase orders, tracks expenses, and updates budget tracking spreadsheets for marketing materials, promotional inventory, and event‑related expenses. Assist with internal communications and day‑to‑day coordination across teams. • Travel up to 25% • Additional responsibilities as assigned. Education and Experience: • Bachelor's or Associate's degree in Marketing, Business, Hospitality Management, or a related field. Equivalent combinations of education and experience will be considered, including 3 to 4 years of relevant professional experience in lieu of a degree. • 2-4 years of experience in event planning, hospitality, project management, or a related field. • Prior experience leading coordinating events, vendors, or logistics strongly preferred. • Experience providing deliverables on time against deadlines. • Proven ability to collaborate successfully with internal and external partners. • Excellent grasp of digital and social media usage for event marketing and other marketing tactics. Knowledge and Skills: • Strong project coordination skills with proven ability to manage timelines and deliver against deadlines. • Strong organizational, communication, and coordination skills, with the ability to manage multiple projects and priorities in a fast-paced environment. • Highly organized, detail‑oriented, and capable of managing multiple tasks simultaneously. • Strong communication skills; comfortable working cross‑functionally. • Working knowledge of marketing materials, POS, promotions, or event execution. • Ability to manage vendors, interpret budgets, and track accurate spend. • Proficient in Microsoft Office (PowerPoint, Excel, Outlook). • Experience with CRM systems (Salesforce), marketing automation, or inventory management tools beneficial but not required. • Self‑starter who thrives in a fast‑paced, execution‑focused environment. Why Join Us: Ventura Foods innovates and manufactures food solutions for foodservice and retail businesses. We make exclusive products for the world's most iconic restaurants and retailers, we provide ready-to-go product solutions for professional kitchens, and we make consumer brands everyone knows and loves. When you work for Ventura Foods, you get a strong foundation of training, a manager who cares about you and celebrates your success, a safe environment, and challenging work. As part of our team, your future is limited only by how much you’re willing to push yourself to get there. We invest in your growth because you invest in ours. Ventura Foods offers career growth opportunities as well as competitive compensation and benefits: • Medical, Prescription, Dental, & Vision – coverage beginning on your 1st day for eligible employees • Profit Sharing and 401(k) matching (after eligible criteria is met) • Paid Vacation, Sick Time, and Holidays • Employee Appreciation Events and Employee Assistance Programs • Salary Base Range of $55,407.80 - $83,778.03* *The “base salary range” provided above is a good faith estimate of what we expect to pay for this position in the specified markets. Ventura Foods reserves the right to pay outside of the given range based on a variety of factors including but not limited to: candidate skills and experience, complexity of the job, budgetary factors, and location/geography. Ventura Foods conducts regular reviews of compensation ranges and therefore reserves the right to alter this range at any given time. Our Culture Our Culture reflects our commitment to treating every employee with respect and creating an environment where people can do their best work. We rely on a variety of strengths, backgrounds, and experiences across our teams to help us innovate, grow, and deliver for our customers. By fostering a workplace that is supportive, collaborative, and grounded in integrity, we continue to attract strong talent and meet the high expectations of a rapidly evolving marketplace. Ventura Foods is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status or any other characteristic protected by law. Ventura Foods may use Artificial Intelligence (AI) assisted tools at certain stages of our hiring process, including identifying & sourcing candidates, reviewing applications and matched candidates on job boards and websites, and generating screening questions to help us work more efficiently and consistently. We regularly review our tools to promote fairness and reduce the risk of bias. However, while these tools support our process, every hiring decision is made by a real person on our team. Applicants in the State of New York may request an alternative process by contacting us at VFaccessibility@rescocompany.com .

Requirements

Must-haves

Employment Type: Salaried
Work Arrangement: Remote
Event Logistics & Industry Event Support
Promotional Inventory & Fulfillment Management
Digital Asset & Content Maintenance
Administrative & Budget Support
Travel up to 25%
Additional responsibilities as assigned.
2-4 years of experience in event planning, hospitality, project management, or a related field.
Experience providing deliverables on time against deadlines.
Proven ability to collaborate successfully with internal and external partners.
Excellent grasp of digital and social media usage for event marketing and other marketing tactics.
Strong project coordination skills with proven ability to manage timelines and deliver against deadlines.
Strong organizational, communication, and coordination skills, with the ability to manage multiple projects and priorities in a fast-paced environment.
Highly organized, detail‑oriented, and capable of managing multiple tasks simultaneously.
Strong communication skills; comfortable working cross‑functionally.
Working knowledge of marketing materials, POS, promotions, or event execution.
Ability to manage vendors, interpret budgets, and track accurate spend.
Proficient in Microsoft Office (PowerPoint, Excel, Outlook).
Experience with CRM systems (Salesforce), marketing automation, or inventory management tools beneficial but not required.
Self‑starter who thrives in a fast‑paced, execution‑focused environment.

Nice-to-haves

Prior experience leading coordinating events, vendors, or logistics strongly preferred.

Application prep

Use the role’s language and application details while tailoring your materials.

Keywords to mirror

goai

Platform: successfactors
Effort: medium

Benefits

Benefits detected in the listing.

Dental

Vision

401(K)