Job description

About Ogilvy Ogilvy has been creating impact for brands through iconic, culture-changing, value-driving ideas since the company was founded by David Ogilvy more than 75 years ago. It builds on that rich legacy through Borderless Creativity—innovating at the intersection of intelligence, imagination and influence, with experts across advertising, sports & entertainment, PR & social, consulting, and health collaborating seamlessly across more than 120 offices spanning 90 countries. Ogilvy was named Network of the Year at the 2026 Cannes Lions International Festival of Creativity and ranks as the #1 global agency network for creative excellence and effectiveness by WARC for the fourth consecutive year, signifying its ability to deliver creative solutions that drive unreasonable impact for clients and communities. Ogilvy is part of WPP, the trusted growth partner for the world's leading brands. Powered by exceptional talent and our agentic marketing platform WPP Open, WPP unites cutting-edge media intelligence and data solutions, creativity, production, enterprise solutions and expert strategic counsel. For more information, visit  Ogilvy.com , and follow us on LinkedIn ,  X ,  Instagram , and Facebook. About WPP WPP is the trusted growth partner for the world’s leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit WPP.com . OGILVY HEALTH: WE INSPIRE PEOPLE AND BRANDS TO IMPACT THE WORLD Guided by this vision, Ogilvy Health, part of WPP, combines borderless creativity, scientific precision and cultural fluency to build healthcare’s most influential movements. We drive measurable impact and category-defining growth for brands ready to shape what’s next. Our approach is powered by fearless creativity that dares to be different, sparks emotional connections, and inspires action, ensuring cultural resonance. Scientific precision translates complex data into stories that resonate, while our impact-obsessed mindset focuses on delivering real-world outcomes. For more information on us, visit OgilvyHealth.com , or follow Ogilvy Health on LinkedIn , Instagram , Facebook , X , and Threads . About the Role We are looking for a Regulatory Operations Specialist to join our agency to prepare, submit and track MLR (Medical, Legal and Regulatory) submissions across our book of pharmaceutical clients. This includes preparing completed editorial content to submit to a Medical/Legal/Regulatory (MLR) review board (a board of experts typically consisting of medical doctors, lawyers and experts in FDA regulations). The ideal candidate is detail-oriented, highly accountable, and eager to learn the ins and outs of FDA regulations and the healthcare communications industry. What you’ll do: Assemble and deliver marketing materials for regulatory review following the protocols established by our pharmaceutical clients Digitally route submission packages to internal team, facilitating communication cross-functionally Determine the time and effort needed to complete various components of each submission Handle multiple projects with different teams concurrently in a timely manner Assist in maintaining departmental archives and documentation Attend client-led trainings on submission platform requirements Provide QA and oversight for submission packages Complete medical reference tagging & linking in Veeva Vault or other client software tools Work closely with the Project Management team to ensure smooth transition of files and accurate project timelines What You’ll Need: Self-motivated, highly organized, and detail-oriented with excellent time management skills Previous project management, healthcare, or pharmaceutical industry experience preferred Ability to work effectively both independently and collaboratively to meet deadlines Experience with Veeva Vault platform preferred Excellent written and verbal communication skills How We’ll Support You Ogilvy celebrates its people. Fully. Enthusiastically. Unhesitatingly. We’ll empower you with the tools you’ll need to succeed. We’ll give you the autonomy to seek out new paths and better ways of doing things. We’ll support you with colleagues who are experts in their disciplines, drawn from across the Ogilvy network. And we’ll provide opportunities for you to do work of which you’ll be proud, with people you’ll be proud to call your teammates. The base salary range for this position at the time of this posting is indicated below. Individual compensation varies based on job-related factors, including location, business needs, level of responsibility, experience, and qualifications. We offer a competitive benefits package, click here for more details. Pay Range $40,000 — $85,000 USD At Ogilvy, our people are at the heart of what we do: a creative agency that sparks game-changing ideas across culture and business through collaboration, integrity, and a celebration of self-expression. We believe in building powerful teams with purpose - and we relentlessly curate transformative initiatives that make our commitment to fairness, and equity a reality. Our ultimate mission is to leave a positive impact on the world, creating a better future for all, while supporting and uplifting the global communities we serve. This is central to our mantra of Borderless Creativity. Ogilvy is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers. If you need any assistance seeking a job opportunity, or if you need reasonable accommodation with the application process, please contact us at accommodations@ogilvy.com. Please note that this contact is only for candidates who are requesting accommodation. Emails for other purposes, including application status requests, will not receive a response.

Requirements

Must-haves

Assemble and deliver marketing materials for regulatory review following the protocols established by our pharmaceutical clients
Digitally route submission packages to internal team, facilitating communication cross-functionally
Determine the time and effort needed to complete various components of each submission
Handle multiple projects with different teams concurrently in a timely manner
Assist in maintaining departmental archives and documentation
Attend client-led trainings on submission platform requirements
Provide QA and oversight for submission packages
Complete medical reference tagging & linking in Veeva Vault or other client software tools
Work closely with the Project Management team to ensure smooth transition of files and accurate project timelines
Self-motivated, highly organized, and detail-oriented with excellent time management skills
Ability to work effectively both independently and collaboratively to meet deadlines
Excellent written and verbal communication skills
How We’ll Support You
We believe in building powerful teams with purpose - and we relentlessly curate transformative initiatives that make our commitment to fairness, and equity a reality.
Our ultimate mission is to leave a positive impact on the world, creating a better future for all, while supporting and uplifting the global communities we serve. This is central to our mantra of Borderless Creativity.

Nice-to-haves

Previous project management, healthcare, or pharmaceutical industry experience preferred
Experience with Veeva Vault platform preferred

Application prep

Use the role’s language and application details while tailoring your materials.

Platform: greenhouse
Effort: quick

Benefits

Benefits detected in the listing.

Vision