Job description

Job Title: AP Analyst / Accountant Job Description This contract-to-hire AP Analyst / Accountant role offers the opportunity to support a growing organization with end-to-end accounts payable and general accounting activities. You will manage vendor onboarding, expense reporting, credit card programs, and rental car billing while working fully remotely on Pacific Time hours. The position is ideal for a detail-oriented accounting professional who enjoys process ownership, systems work, and collaborating with a close-knit accounting team. Responsibilities • Process approximately 50 accounts payable invoices per week accurately and on time. • Manage full-cycle accounts payable, including invoice processing, purchase order matching, and payment execution. • Handle vendor onboarding and ongoing vendor management, ensuring complete and accurate documentation. • Use external security processes when needed, such as during paid time off coverage or in response to potential threats. • Enter and maintain vendor tax forms in the system, including 1099 and W-9 information. • Assist with Concur expense reporting, including reviewing, coding, and approving employee expense submissions. • Support employee corporate credit card administration, including card activation and deactivation, setting and adjusting spending limits, and resolving card-related issues. • Manage rental car program billing and related processes for short- and long-term rentals, including invoicing and vendor management. • Perform credit card reconciliation, ensuring transactions are properly recorded and matched to supporting documentation. • Assist with general ledger activities, including journal entries, reconciliations, and month-end close tasks. • Support financial reporting and financial statement preparation through accurate AP and expense data. • Process vendor invoices and vendor payments in a timely and compliant manner. • Collaborate with the accounting team to improve AP processes, controls, and reporting. • Work closely with the existing AP/accounting staff member who will help train and transition responsibilities. • Maintain organized records and documentation to support audits and internal reviews. Essential Skills • 35 years of experience in accounts payable and accounting roles. • Hands-on experience with accounts payable processing, including invoice entry, approvals, and payments. • Proficiency with general ledger accounting, journal entries, and reconciliations. • Experience with month-end close activities related to AP and expense accounting. • Strong skills in invoice processing, purchase order matching, and vendor payment workflows. • Ability to manage vendor invoices, vendor payments, and vendor relationships professionally. • Experience with Concur expense management for employee expense reporting. • Familiarity with credit card payments and credit card reconciliation processes. • Experience working with ERP systems such as Sage Intacct or other relevant ERP platforms. • Experience with UKG for related accounting or HR/payroll integrations. • Ability to work remotely while consistently maintaining Pacific Coast (West Coast) hours. • Strong attention to detail and accuracy in financial data entry and reporting. • Effective communication skills for working with vendors, employees, and accounting team members. Additional Skills & Qualifications • Bachelors degree preferred in accounting, finance, business management, or a related field. • Alternatively, 35 years of AP and accounting work experience in lieu of a degree. • Experience with Concur expense modules and related reporting tools. • Familiarity with Sage Intacct for accounts payable and general ledger functions. • Experience using UKG in an accounting or payroll context. • Knowledge of three-way match processes involving purchase orders, receipts, and invoices. • Exposure to rental car program administration and related vendor invoicing (e.g., Go Rental or similar providers). • Understanding of financial statement preparation and financial reporting concepts. • Ability to adapt to a growing environment and learn new systems and processes quickly. • Comfort working in a small to mid-sized accounting team with cross-functional collaboration. Work Environment This role is 100% remote, with an 8:00 a.m. to 4:30 p.m. schedule aligned to Pacific Coast hours, including for training. You will join a growing organization with approximately 35 employees in one area and around 80 on the corporate side, working within an accounting team of about nine people. The environment is collaborative and supportive, with an experienced team member actively involved in training and onboarding. You will use modern systems such as Sage Intacct, Concur, and UKG to manage accounts payable, expenses, and related processes. The remote setup allows you to work from your preferred location while staying closely connected to the team through digital tools and regular communication. Job Type & Location This is a Contract to Hire position based out of Kirkland, WA. Pay and Benefits The pay range for this position is $35.00 - $38.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & Location This is a Contract to Hire position based out of Kirkland, WA. Application Deadline This position is anticipated to close on Oct 23, 2026. Workplace Type This is a fully remote position. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Requirements

Must-haves

Responsibilities • Process approximately 50 accounts payable invoices per week accurately and on time.
Manage full-cycle accounts payable, including invoice processing, purchase order matching, and payment execution.
Handle vendor onboarding and ongoing vendor management, ensuring complete and accurate documentation.
Enter and maintain vendor tax forms in the system, including 1099 and W-9 information.
Assist with Concur expense reporting, including reviewing, coding, and approving employee expense submissions.
Support employee corporate credit card administration, including card activation and deactivation, setting and adjusting spending limits, and resolving card-related issues.
Manage rental car program billing and related processes for short- and long-term rentals, including invoicing and vendor management.
Perform credit card reconciliation, ensuring transactions are properly recorded and matched to supporting documentation.
Assist with general ledger activities, including journal entries, reconciliations, and month-end close tasks.
Support financial reporting and financial statement preparation through accurate AP and expense data.
Process vendor invoices and vendor payments in a timely and compliant manner.
Collaborate with the accounting team to improve AP processes, controls, and reporting.
Work closely with the existing AP/accounting staff member who will help train and transition responsibilities.
Maintain organized records and documentation to support audits and internal reviews.
Essential Skills • 35 years of experience in accounts payable and accounting roles.
Hands-on experience with accounts payable processing, including invoice entry, approvals, and payments.
Proficiency with general ledger accounting, journal entries, and reconciliations.
Experience with month-end close activities related to AP and expense accounting.
Strong skills in invoice processing, purchase order matching, and vendor payment workflows.
Ability to manage vendor invoices, vendor payments, and vendor relationships professionally.
Experience with Concur expense management for employee expense reporting.
Familiarity with credit card payments and credit card reconciliation processes.
Experience working with ERP systems such as Sage Intacct or other relevant ERP platforms.

Nice-to-haves

Additional Skills & Qualifications • Bachelors degree preferred in accounting, finance, business management, or a related field.

Application prep

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Keywords to mirror

goai

Platform: phenom
Effort: medium

Benefits

Benefits detected in the listing.

Dental

Vision

401(K)

Pto

Paid Time Off