Job description

Job Description: General Summary: The Paralegal/Legal Assistant will be responsible for administration of construction contracts for the company, including preparing, reviewing, and tracking of construction contracts, revisions, and contractual correspondence, assisting in the management of litigation and claims matters, and tracking and managing corporate licenses and registrations. Essential Job Functions: Litigation and claims support: Coordinate responding to discovery requests, including identifying, organizing and producing documents and other materials in response to subpoenas and/or discovery requests; Interact with and provide assistance to outside counsel; Support the General Counsel with respect to current litigation and potential claims; Contract administration: Process, review and coordinate contracts, amendments, exhibits and correspondence for various types of construction agreements; Create subconsultant agreements within the guidelines of Ghafari’s policies; Track status of contracts and ensure subconsultant compliance with Ghafari requirements; Research information as it relates to: Foreign Corporation Registration and Annual Report Individual Architect and/or Engineer State Licensure Various state registrations for Company Authorization to perform A/E functions Perform other related duties as assigned. Employment Qualifications: Associates degree in Paralegal Studies or related field required; Bachelor’s degree in Paralegal Studies or related field preferred. Paralegal certification required At least 5 years of paralegal/legal assistant experience; AEC company experience a bonus Excellent verbal and written communication skills needed, as well as a strong attention to detail AIA Contract software will be utilized in this position. Previous experience with this software is a bonus. About Us At Ghafari Associates, we don’t just design buildings—we help shape the future of the industries we serve. As a global leader in architecture, engineering, and consulting, we partner with clients to deliver forward-thinking solutions that transform how people work, manufacture, and connect. Our strength lies in our people. We bring together curious minds, technical experts, and creative problem-solvers who thrive on collaboration and innovation. Whether supporting major industrial programs or advancing federal and commercial projects, our teams are empowered to make a meaningful impact—both for our clients and within our communities. We are committed to investing in our employees’ financial, physical, and emotional well-being, as well as their professional growth. Through robust training, licensure support, internships, mentorships, and tuition reimbursement, we provide the resources our people need to build rewarding careers while making a lasting difference in the communities we are proud to call home. Ghafari Associates is an Equal Opportunity Employer. We are committed to providing equal employment opportunities to all applicants and employees without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state or local laws. As a federal contractor, Ghafari Associates maintains affirmative action programs for individuals with disabilities and protected veterans in accordance with applicable laws. Pay Transparency Ghafari Associates will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. Accommodation Ghafari Associates is also committed to providing reasonable accommodation to individuals with disabilities in the employment application process. If you need an accommodation due to a disability to use our online system to apply for a position, you may also apply for positions in the following ways: By fax at: 313.436.8624, Attn: Human Resources By mail at: 17101 Michigan Ave., Dearborn, MI 48126, Attn: Human Resources In person at: 17101 Michigan Ave., Dearborn, MI 48126 By email at: hr ghafari.com If there are any questions about the accommodations offered above, please contact 313.441.3000 for assistance.

Requirements

Must-haves

Litigation and claims support: Coordinate responding to discovery requests, including identifying, organizing and producing documents and other materials in response to subpoenas and/or discovery requests;
Interact with and provide assistance to outside counsel;
Support the General Counsel with respect to current litigation and potential claims;
Contract administration: Process, review and coordinate contracts, amendments, exhibits and correspondence for various types of construction agreements;
Create subconsultant agreements within the guidelines of Ghafari’s policies;
Track status of contracts and ensure subconsultant compliance with Ghafari requirements;
Research information as it relates to: Foreign Corporation Registration and Annual Report
Individual Architect and/or Engineer State Licensure
Various state registrations for Company Authorization to perform A/E functions
Perform other related duties as assigned.
Paralegal certification required
Excellent verbal and written communication skills needed, as well as a strong attention to detail

Nice-to-haves

Associates degree in Paralegal Studies or related field required; Bachelor’s degree in Paralegal Studies or related field preferred.
At least 5 years of paralegal/legal assistant experience; AEC company experience a bonus
AIA Contract software will be utilized in this position. Previous experience with this software is a bonus.

Application prep

Use the role’s language and application details while tailoring your materials.

Platform: workday
Effort: long

Benefits

Benefits detected in the listing.

Vision