Business Operations - Executive Administration at Tecolote Research

Job description

Littleton, Colorado Submit Resume Fill out Application bookmark_border Save For Later Share | email Get notified of similar jobs | email chevron_left Back to Current Opportunities Overview The Mission Integration Administrative Lead provides senior-level administrative, organizational, and operational support to Mission Integration leadership within a United States Space Force (USSF) organization. The selected candidate will serve as the primary coordinator for executive administrative functions, task management, meeting synchronization, travel coordination, and organizational communications while ensuring timely execution of mission priorities and leadership directives. Responsibilities Key Responsibilities • Serve as the lead administrative professional supporting Mission Integration leadership and staff. • Manage, track, and coordinate organizational actions utilizing TMT and ETMS, ensuring timely responses and closure of taskers. • Monitor task status, suspense dates, and action officer inputs; provide regular status updates and executive-level reports. • Coordinate leadership calendars, meetings, conferences, and special events. • Prepare, review, and maintain correspondence, reports, briefing materials, meeting minutes, and executive communications. • Coordinate and process official travel arrangements through DTS, including authorizations, vouchers, and travel reconciliation. • Develop and maintain tracking systems, dashboards, and metrics to support organizational performance and leadership decision-making. • Facilitate internal and external communications across government, military, and contractor organizations. • Support staff synchronization efforts, meeting preparation, agenda development, and action item tracking. • Maintain organizational records, files, and administrative documentation in accordance with applicable policies and procedures. • Provide recommendations to improve administrative processes, workflow efficiency, and organizational effectiveness. • Support special projects, inspections, audits, and data calls as required. Skills Required • The ideal candidate possesses extensive experience supporting senior military, civilian, and contractor leadership within the Department of Defense (DoD), with demonstrated expertise in USSF operations, Task Management Tool (TMT)/Enterprise Task Management Software (ETMS), Defense Travel System (DTS), and Microsoft Office applications. • This position supports critical Mission Integration activities and requires a highly organized professional capable of enabling leadership effectiveness, improving administrative efficiency, and ensuring successful execution of organizational priorities. Required Qualifications • Minimum of 10 years of administrative, executive support, staff support, or mission support experience. • Demonstrated experience supporting Department of Defense, United States Air Force, or United States Space Force organizations. • Experience utilizing TMT and/or ETMS for task management and executive action tracking. • Experience processing travel through the Defense Travel System (DTS). • Advanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, Teams, SharePoint. • Strong organizational, communication, and customer service skills. • Experience coordinating actions among multiple stakeholders while managing competing priorities and deadlines. • Ability to work independently with minimal supervision in a fast-paced operational environment. • Bachelor’s Degree (BA/BS) from an accredited institution. • Active Secret Security Clearance. Knowledge, Skills, and Abilities • Exceptional attention to detail and organizational skills. • Strong written and verbal communication abilities. • Ability to manage multiple projects simultaneously while meeting strict deadlines. • Strong analytical and problem-solving capabilities. • Ability to maintain confidentiality and handle sensitive information appropriately. • Proven ability to operate effectively in a highly dynamic military and government environment. Desired Qualifications • Direct experience supporting USSF Headquarters, Field Commands, Deltas, Garrison organizations, or mission partner organizations. • Experience supporting senior military officers (O-6 and above), GS-15, SES, or equivalent leadership. • Experience developing executive dashboards, metrics, and organizational performance reports. • Familiarity with DoD correspondence standards, records management, and administrative policies. • Experience utilizing collaboration and knowledge management platforms such as SharePoint and Microsoft Teams. • Salary Range: $70,000 -$90,000/Year DOE • Open until filled Education High school diploma required. watch_later Full-Time verified_user Security Clearance groups Senior-Level business On-site Benefits We offer competitive salaries commensurate with education and experience. We have an excellent benefits package that includes: Health & Welfare Company Paid • Major Medical Insurance for employees and family members • Dental Insurance for employees and family members • Vision Insurance for employees (employee-paid for family members) • Group Life Insurance • Accidental Death and Dismemberment Insurance • Travel Accident Insurance • Long-Term Disability Voluntary • Short-Term Disability • Supplemental Life Insurance • Flexible Spending Account (pre-tax deferrals for health care expenses) Retirement • Money Purchase Pension Plan - 100% Company funded defined contribution retirement plan. One-year entry waiting period and 5-year vesting. Core Funds available and a self-directed brokerage account option. • Employee Stock Ownership Plan - 100% Company funded discretionary contribution. 100% vested after one-year entry waiting period. Time Off Tecolote’s generous paid time off benefits give employees the flexibility they need to relax, recharge and take care of the unexpected. • Annual Leave • Bereavement Leave • Holidays • Jury Duty/Witness Leave • Military Leave • Sick Leave Location Denver Office 5125 S. Kipling Street, Suite 360 Littleton, Colorado 80127 (303) 974-5535 Get Directions Submit Resume Tracking Number: 048-26-1 chevron_left Back to Current Opportunities Tecolote Research, Inc. is an equal opportunity and affirmative action employer. Click to view the Equal Employment Opportunity poster in English or Spanish . If you require accommodation to complete your application or any aspect of the hiring process, please contact: Corporate Human Resources . As a federal contractor, Tecolote is required to participate in E-Verify. For more information about this program, please visit: here for English or here for Spanish . Click to view the Right to Work poster: in English or Spanish . FMLA | Polygraph Protection Act Related Jobs Executive Administration | Exec Admin for Division Chief place El Segundo, CA 106-26-19 bookmark_outline whatshot Tecolote Research, Inc. is seeking a talented, self-driven individual for a position as an Executive Admin supporting our SYD 84 Management Operations organization (S1/S6/S7). This organization is focused on taking care of SYD 84 Military and Civilian Personnel and may also provide support to SYD 810 and SBST PAE personnel in Chantilly, VA. Position Type: Full-Time Security Clearance: Yes Experience: Senior-Level Workplace: On-site Senior Executive Administrative Support Professional place Chantilly, VA 018-26-25 star New Listing bookmark_outline whatshot Tecolote Research, Inc. is seeking a talented, self-driven individual for a position as a Senior Executive Administrative Assistant, supporting our SBST customer. The successful candidate will be highly organized, proactive, and capable of operating independently in a dynamic executive environment. This individual must demonstrate strong critical thinking skills, attention to detail, and the ability to anticipate requirements, manage complex administrative actions, and reduce logistical and coordination burdens for senior leadership. Position Type: Full-Time Security Clearance: Yes Experience: Senior-Level Workplace: On-site Corporate Communication and Technical Presenter Strategic Engagement Team– Senior-Level place Chantilly, VA 018-26-27 star New Listing bookmark_outline We are seeking a Senior Knowledge Manager to provide immediate knowledge management, collaboration, data visualization, and business-process support to an emerging Space-Based Sensing and Targeting (SBST) Program Acquisition Executive (PAE) organization. Position Type: Full-Time Security Clearance: Yes Experience: Senior-Level Workplace: On-site Acquisition Support place El Segundo, CA 106-25-4 bookmark_outline Tecolote Research, Inc. is hiring experienced program and acquisition management professionals to manage the cost, schedule and performance for Department of Defense acquisitions from the commercial, industrial and/or military perspective. Position Type: Full-Time Security Clearance: Yes <mat-chip-option _ngconten

Requirements

Must-haves

Littleton, Colorado
Submit Resume Fill out Application bookmark_border Save For Later
Share | email
Get notified of similar jobs | email
chevron_left Back to Current Opportunities
Serve as the lead administrative professional supporting Mission Integration leadership and staff.
Manage, track, and coordinate organizational actions utilizing TMT and ETMS, ensuring timely responses and closure of taskers.
Monitor task status, suspense dates, and action officer inputs; provide regular status updates and executive-level reports.
Coordinate leadership calendars, meetings, conferences, and special events.
Prepare, review, and maintain correspondence, reports, briefing materials, meeting minutes, and executive communications.
Coordinate and process official travel arrangements through DTS, including authorizations, vouchers, and travel reconciliation.
Develop and maintain tracking systems, dashboards, and metrics to support organizational performance and leadership decision-making.
Facilitate internal and external communications across government, military, and contractor organizations.
Support staff synchronization efforts, meeting preparation, agenda development, and action item tracking.

Nice-to-haves

Direct experience supporting USSF Headquarters, Field Commands, Deltas, Garrison organizations, or mission partner organizations.
Experience supporting senior military officers (O-6 and above), GS-15, SES, or equivalent leadership.
Experience developing executive dashboards, metrics, and organizational performance reports.
Familiarity with DoD correspondence standards, records management, and administrative policies.
Experience utilizing collaboration and knowledge management platforms such as SharePoint and Microsoft Teams.
Open until filled
watch_later Full-Time
verified_user Security
groups Senior-Level
business On-site

Application prep

Use the role’s language and application details while tailoring your materials.

Platform: careers-html
Effort: medium

Benefits

Benefits detected in the listing.

Dental

Vision

Paid Time Off