HR Operations Specialist – Onboarding, Offboarding, UI, LOA, and Employee Records

• This is an excellent opportunity for an HR professional looking to expand their experience in HR operations, systems, compliance, and process improvement.
• Location / Schedule: This position will work a hybrid schedule in our Swedesboro, NJ office.
• Manage the employee onboarding process, including background checks, HRIS onboarding, system access coordination, and Form I-9 verification.
• Coordinate employee offboarding, ensuring accurate and timely separation documentation, unemployment notices, HRIS updates, and completion of required tasks.
• Serve as the company-wide point of contact for unemployment claims across multiple states, preparing responses, coordinating documentation, tracking determinations, and ensuring compliance with required deadlines.
• Process and track employee leaves of absence, including FMLA, other leaves, and workers' compensation claims.
• Maintain accurate employee records, including personnel files, I-9 documentation, training records, and HRIS data.
• Serve as a first point of contact for employee questions related to policies, benefits, HR systems, and general People Success processes.
• Prepare and distribute employee communications, compliance notices, verification letters, and other HR-related documentation.
• Support learning and development administration by tracking required training, certifications, and completion records.
• Assist with People Success initiatives, including compliance audits, wellness programs, employee recognition, engagement surveys, and reporting.
• Identify opportunities to improve HR processes, strengthen data accuracy, and support a consistent and positive employee experience.
• Highly organized and detail-oriented, with the ability to manage multiple priorities and meet important deadlines.
• A strong communicator who enjoys helping employees and delivering excellent customer service.
• Comfortable handling confidential and sensitive employee information with professionalism and discretion.
• Proactive, dependable, and able to work independently while collaborating with employees, leaders, and cross-functional teams.
• Knowledgeable about HR practices, employment laws, employee lifecycle processes, and recordkeeping requirements.
• Adaptable and comfortable working in a fast-paced environment where accuracy, compliance, and follow-through are essential.
• Bachelor's degree in Human Resources or a related field, or equivalent professional experience.
• At least 1 year of experience in HR Operations or HR Administration.
• Experience in at least two of the following areas: employee onboarding, offboarding, unemployment claims, leave of absence administration, or employee records management.
• Proficiency with HRIS platforms and Microsoft Office applications.
• Demonstrated experience supporting HR administrative processes, maintaining accurate employee information, and ensuring compliance with applicable requirements.

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