Job description

Title: Contract & Payout Operations Analyst Location: Austin, TX (Hybrid -3 days/week) Duration: 12 Months Pay: $60-65/hr on W2 Summary This role owns the day-to-day data inputs, tracking, reporting, and transactional execution that keep *** partner incentive and investment programs running: Salesforce record hygiene, contract intake into internal tooling, supplier onboarding coordination, payout request submission and tracking, recurring report maintenance, and cross-system completeness checks. The work is high-volume, detail-intensive, and deadline-driven. A single mistyped field can hold up a partner payment, misstate a number in a leadership review, or fail a finance control. The ideal candidate finds genuine satisfaction in a clean, fully reconciled dataset — and in a payout that clears first-pass with no exceptions. Responsibilities Contracts & Record s Create, update, and maintain Salesforce records (accounts, contracts, incentive requests, payout records) with full field completeness. Run regular hygiene sweeps to identify blanks, stale values, duplicates, and mismatches. Input executed contracts and associated metadata — entity, term dates, caps, approved amounts, GL account, cost center, project, purchasing category, supplier number — into Salesforce and adjacent internal tools, validating each field against the source document. Procurement & Supplier Onboarding Coordinate supplier setup and onboarding through internal procurement systems; track intake requests from submission through supplier record activation. Monitor onboarding and third-party assessment status, escalate blockers, and keep requesters informed of pipeline status. Maintain accurate supplier reference data — name, entity, status, supplier ID — and verify consistency across procurement systems and Salesforce. Support contract, PO, and non-PO documentation requirements, maintaining a complete and audit-ready file trail. Payout Operations Prepare and submit payout requests with complete, correctly formatted supporting detail, including invoice descriptions, amounts, currency, dates, coding, and required attachments. Perform pre-submission validation to confirm payout amounts fall within contract caps and approved amounts, accounting codes match the parent budget, and the entity matches the contract. Track payouts end-to-end from request through approval to payment, maintaining a single source of truth for status and aging. Diagnose and resolve rejections and exceptions at root cause, resubmit, and document recurring patterns for prevention. Reconcile paid amounts against approved and contracted amounts, escalating variances with supporting detail. Partner with Revenue Accounting, Deal Operations, and Finance on documentation requests and month- and quarter-end close support. Reporting, QA & Tooling Maintain recurring trackers, dashboards, and status reports on a fixed cadence; refresh inputs, reconcile against source systems, and flag variances. Produce payout and budget utilization reporting — committed vs. approved vs. paid vs. remaining — at partner, program, and portfolio level. Run structured completeness checks against defined criteria before records advance a stage; produce exception lists identifying gaps and owners. Reconcile entity data across Salesforce, contract records, procurement and supplier systems, finance systems, and trackers. Manage lists, picklists, templates, access requests, intake forms, and queue configuration in internal tools, and document their operation. Own open-item logs and follow up with stakeholders on outstanding inputs. Maintain current, step-by-step SOPs for all recurring processes as tooling evolves. Minimum Qualifications • 1–3 years of experience in operations, sales/revenue operations, contract administration, procurement, AP/AR support, data entry/QA, or a related field. • Demonstrated hands-on Salesforce experience; able to navigate objects, list views, reports, and bulk edits independently and explain how records relate. • Exposure to transactional finance or procurement workflows (invoices, payments, POs, supplier setup, approval routing). Formal accounting background not required. • Strong spreadsheet skills, including lookups, pivot tables, conditional logic, data cleanup, and basic reconciliation. • Demonstrated track record of accuracy in high-volume, detail-oriented work. • Clear, concise written communication; able to flag an issue succinctly with the relevant facts attached. • Ability to follow documented processes precisely and identify when a process itself is broken. Must-Have Skills • Deal fulfillment experience — hands-on experience shepherding deals through a contracting-to-payout or equivalent fulfillment lifecycle, in a high-volume environment. • Contract/legal-adjacent experience (non-attorney) — comfort reading and interpreting legal contract language and acting on specific terms; preparing contract drafts, updating contracts, and similar work requiring high attention to detail. • Exceptional attention to detail and accuracy in high-volume, deadline-driven transactional work, with the ability to follow documented processes precisely. Nice-to-have Skills • Deal desk experience. • Highly proficient Excel/spreadsheet skills — lookups, pivot tables, conditional logic, data cleanup, and basic reconciliation. • Experience scaling processes, programs, or organizations (moving manual work toward automation). Salesforce experience is also a strong plus, given ~80% of the work happens there. A tech background is neutral — neither a requirement nor a disadvantage. At Tailored Management, we help people get jobs and take pride in their work, so we better take pride in ours too. Not every company has the opportunity to meaningfully and directly impact individuals in a way that makes their lives tangibly better. To better support our employees, we offer a wide variety of benefit options to support you. We offer: • Medical Coverage – HDHP, PPO, and Surest plan options • Minimum Essential Coverage (MEC) • Dental Insurance • Vision Insurance • Short-Term Disability (STD) • Long-Term Disability (LTD) • Life & AD&D Insurance • Critical Illness Insurance • Accident Insurance • Employee Assistance Program (EAP) Pursuant to the California Fair Chance Act, Los Angeles County Fair Chance Ordinance for Employers, Los Angeles Fair Chance Initiative for Hiring Ordinance, and San Francisco Fair Chance Ordinance, qualified applicants will be considered for assignment with arrest and conviction records. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to company policies, exercise sound judgment, effectively manage stress and work safely and respectfully with others, exhibit trustworthiness, meet client expectations, standards, and accompanying requirements, and safeguard business operations and company reputation. #TMMT

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Must-haves

Title: Contract & Payout Operations Analyst
Location: Austin, TX (Hybrid -3 days/week)
Duration: 12 Months
Pay: $60-65/hr on W2
Contracts & Record s
Create, update, and maintain Salesforce records (accounts, contracts, incentive requests, payout records) with full field completeness.
Run regular hygiene sweeps to identify blanks, stale values, duplicates, and mismatches.
Procurement & Supplier Onboarding
Coordinate supplier setup and onboarding through internal procurement systems; track intake requests from submission through supplier record activation.
Monitor onboarding and third-party assessment status, escalate blockers, and keep requesters informed of pipeline status.
Maintain accurate supplier reference data — name, entity, status, supplier ID — and verify consistency across procurement systems and Salesforce.
Support contract, PO, and non-PO documentation requirements, maintaining a complete and audit-ready file trail.
Payout Operations
Prepare and submit payout requests with complete, correctly formatted supporting detail, including invoice descriptions, amounts, currency, dates, coding, and required attachments.
Perform pre-submission validation to confirm payout amounts fall within contract caps and approved amounts, accounting codes match the parent budget, and the entity matches the contract.
Track payouts end-to-end from request through approval to payment, maintaining a single source of truth for status and aging.
Diagnose and resolve rejections and exceptions at root cause, resubmit, and document recurring patterns for prevention.
Reconcile paid amounts against approved and contracted amounts, escalating variances with supporting detail.
Partner with Revenue Accounting, Deal Operations, and Finance on documentation requests and month- and quarter-end close support.
Reporting, QA & Tooling
Maintain recurring trackers, dashboards, and status reports on a fixed cadence; refresh inputs, reconcile against source systems, and flag variances.
Produce payout and budget utilization reporting — committed vs. approved vs. paid vs. remaining — at partner, program, and portfolio level.
Run structured completeness checks against defined criteria before records advance a stage; produce exception lists identifying gaps and owners.

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