Title/ Role : FL-DEP-Office of General Counsel-Legal Assistant
Worksite Address: 325 W. Gaines St. Tallahassee, Florida 32309
CAI Contract Manager (CAI Use Only): Sherry Mellow
Engagement Type: Contract
Job Short Description
The Legal Assistant will provide legal secretarial and administrative support to assigned attorneys within the Office of General Counsel. The role involves preparing and filing legal documents, maintaining attorney case files and calendars, coordinating court-related activities, and assisting attorneys with day-to-day legal administrative requirements.
Job Complete Description :
The ideal candidate should have 3–5 years of experience as a paralegal or legal secretary , familiarity with the Florida court system , strong Microsoft Office skills, and the ability to support multiple attorneys in a professional legal environment.
Pay Rate $15.00/hr
Working Hours: Monday through Friday from 8 AM to 5 PM.
Roles and Responsibilities
• Provide legal secretarial and administrative support to assigned attorneys.
• Format, type, finalize, and file legal documents and correspondence.
• Prepare letters and legal documents using drafts and templates.
• File pleadings, motions, and other documents with appropriate courts or tribunals.
• Serve or coordinate the service of legal documents.
• Maintain and organize attorney case files.
• Prepare subpoenas and discovery requests as directed by attorneys.
• Schedule hearings, trials, and depositions and coordinate required facilities.
• Arrange court reporters and obtain transcripts when required.
• Manage attorney calendars and coordinate appointments and case-related schedules.
• Handle telephone calls, correspondence, and other general secretarial activities.
• Coordinate travel arrangements for attorneys when required.
• Close completed case files and provide general office-management support
Experience
• 3–5 years of experience working as a paralegal or legal secretary.
• 3 years of experience preparing legal documents and subpoenas.
• 3 years of experience preparing discovery requests and coordinating hearings, trials, and depositions.
• 3 years of experience formatting, finalizing, typing, and filing legal documents.
• 3 years of experience preparing correspondence and legal documents from drafts.
• 3 years of experience filing pleadings and motions with appropriate tribunals.
• 2 years of experience managing executive or attorney daily calendars.
• 1 year of experience handling travel arrangements.
• Experience working with the Florida Courts system is highly desired.
Key Skills
• Legal document preparation and formatting
• Court filing and document submission
• Case file management
• Legal correspondence preparation
• Calendar and schedule management
• Hearing, trial, and deposition coordination
• Subpoena and discovery request preparation
• Microsoft Word, Outlook, Excel, and PowerPoint
• Professional verbal and written communication
• Organization and attention to detail
• Ability to coordinate multiple legal and administrative tasks
• Knowledge of general court procedures
Eligibility & Qualifications
• Must possess at least a high school diploma or equivalent .
• Must be able to speak and understand English .
• Minimum 3 years of relevant paralegal or legal secretary experience , with the preferred range being 3–5 years .
• Proficiency in Microsoft Office applications, including Word, Outlook, Excel, and PowerPoint .
• Associate's or Bachelor's degree is preferred.
• Familiarity with the Florida court system is highly desirable.
• Ability to work with multiple attorneys and manage legal administrative responsibilities in an organized manner.
Questions:
• Your candidate's Pay Rate for this requisition will be between $20 and $30/hr. Do you accept this requirement?
• Please list your candidate's email address.
• Please list the city and state where your candidate currently resides.
• How soon can your candidate start if selected for this opportunity?
• Have you confirmed that your candidate is aware of AND can successfully complete the mandatory pre-employment screening requirements detailed in the Compliance tab of this VectorVMS requisition?
• If applicable (safety sensitive positions), do you attest that your candidate has provided consent to random drug testing pursuant to section 11.3 of the master contract?
• If applicable (safety sensitive positions), do you attest that your candidate is willing to adhere to any customer dress/safety equipment requirements, in compliance with ANSI and OSHA, and that such equipment will be provided at your company’s/candidate’s expense?
• Is your candidate aware this is a contract/temporary position, and the agency does not offer benefits including PTO and paid holidays?
• Does your candidate have experience working for a State of Florida Attorney?
Standard Onboarding Items:
e-Verify Initial Case Result:
e-Verify date initiated, date completed, & Initial Case Result must be attached after start of engmnt. If you are unable to run e-Verify on resource, enter the specific reason in the comment field
FL- Contract Policy and Training Awareness Attestation
Please confirm you have reviewed the attached document with your candidate attesting to these terms for this engagement with the State of Florida.