Associate Director/Chief of Staff at Penske Media Corp.

Job description

Title: Associate Director/Chief of Staff Reporting to: Director of Security, Torch Cay Location: Torch Cay, Bahamas We are seeking an Associate Director/Chief of Staff for an active construction site based in the Bahamas. This position provides crucial support to the Director of Security, Project Management, and construction team. You will handle both on-site operational tasks and administrative office duties. You will be responsible for optimizing site processes, ensuring compliance with safety/legal regulations, facilitating subcontractor coordination, and managing budgets. Other responsibilities include coordinating schedules for subcontractors, ordering materials, maintaining job site safety and cleanliness, managing assist in defining contractor deliverables, and ensuring projects are completed to specifications. Key Responsibilities Field Operations Support: Assist with site setup, organizing materials, and maintaining a clean and safe job site. Strategic Planning & Operations: Align project goals with company strategy, manage daily operational rhythms, and act as a liaison between senior management, field staff, and subcontractors. Project Management & Coordination: Oversee major initiatives, drive efficiency, and resolve bottlenecks across construction teams. Communication & Reporting: Act as a central communication point for stakeholders, prepare executive reports on project status, and facilitate high-level meetings. Process Improvement & Compliance: Implement operational improvements, ensure compliance with safety regulations, permitting, and legal requirements. HR & Team Support: Assist HR with onboarding, and fostering a positive organizational culture on-site. Documentation & Administration: Prepare, process, and track project documents such as RFIs, change orders, purchase orders, and daily logs. Material Inventory: Assist with procuring materials, tracking inventory, and ensuring necessary tools are available on-site. Communication Liaison: Serve as a point of contact between the GC, clients, subcontractors, and vendors to ensure project goals are met. Project Monitoring: Assist in conducting site walkthroughs to ensure compliance with blueprints and quality standards. Job Requirements Experience: Previous construction experience is preferred, but not required Skills: Strong organizational skills, proficiency with Microsoft Office/construction software, knowledge of building codes, and ability to read blueprints. Physical Ability: Must be able to work on-site, including standing, lifting, and working in varied weather conditions. Required Qualifications & Skills Experience: At least 5+ years in operations, business management, or a senior-level role. Industry Knowledge: Understanding of construction processes, project management, and site coordination in preferred but not required. Skills: Strong leadership, analytical problem-solving, and exceptional communication skills. Tools: Proficiency in project management software, Microsoft Office, and related tools (e.g., Procore, QuickBooks, HubSpot). Key Competencies Influencing without Authority: Ability to lead teams and drive results without being their direct manager. High EQ & Discretion: Trustworthy handling of sensitive information. Adaptability: Capable of handling complex, fast-paced environments. About Penske Media Corporation (PMC) Penske Media Corporation (PMC) is a leading global media and information services company whose award-winning content attracts a passionate monthly audience of more than 500 million people. Since 2004, PMC has been a pioneer in digital media and owns over 300 live events, while reaching audiences across all screens. Penske Media is recognized, as one of the Top 100 Private Companies in the United States and North America. Our Companies & Brands Iconic Media Brands (PMX): Variety, Rolling Stone, The Verge, Billboard, The Hollywood Reporter, WWD, SHE Media, Robb Report, Deadline, Eater, Sportico, ARTnews, Fairchild Media, VIBE, IndieWire, SB Nation, ARTFORUM, POPSUGAR, Gold Derby, BEAUTY INC, Art in America, Punch, The Dodo , and more. Live Events & Experiences: The Golden Globes, SXSW, Academy of Country Music Awards (ACMs), Billboard Music Awards (BBMAs), Dick Clark's New Year’s Rockin’ Eve, SXSW London, American Music Awards (AMAs), and Latin Music Week. Data & Analytics: Luminate , the premier music and entertainment data and analytics company. Global Footprint PMC and its subsidiaries are co-headquartered in New York and Los Angeles , with additional offices spanning 14 countries worldwide. Want to learn more? Visit www.PMC.com to explore our complete portfolio.

Requirements

Must-haves

Title: Associate Director/Chief of Staff Reporting to: Director of Security, Torch Cay Location: Torch Cay, Bahamas
Field Operations Support: Assist with site setup, organizing materials, and maintaining a clean and safe job site.
Strategic Planning & Operations: Align project goals with company strategy, manage daily operational rhythms, and act as a liaison between senior management, field staff, and subcontractors.
Project Management & Coordination: Oversee major initiatives, drive efficiency, and resolve bottlenecks across construction teams.
Communication & Reporting: Act as a central communication point for stakeholders, prepare executive reports on project status, and facilitate high-level meetings.
Process Improvement & Compliance: Implement operational improvements, ensure compliance with safety regulations, permitting, and legal requirements.
HR & Team Support: Assist HR with onboarding, and fostering a positive organizational culture on-site.
Documentation & Administration: Prepare, process, and track project documents such as RFIs, change orders, purchase orders, and daily logs.
Material Inventory: Assist with procuring materials, tracking inventory, and ensuring necessary tools are available on-site.
Communication Liaison: Serve as a point of contact between the GC, clients, subcontractors, and vendors to ensure project goals are met.
Project Monitoring: Assist in conducting site walkthroughs to ensure compliance with blueprints and quality standards.
Job Requirements
Skills: Strong organizational skills, proficiency with Microsoft Office/construction software, knowledge of building codes, and ability to read blueprints.
Physical Ability: Must be able to work on-site, including standing, lifting, and working in varied weather conditions.
Required Qualifications & Skills
Experience: At least 5+ years in operations, business management, or a senior-level role.
Skills: Strong leadership, analytical problem-solving, and exceptional communication skills.
Tools: Proficiency in project management software, Microsoft Office, and related tools (e.g., Procore, QuickBooks, HubSpot).
Key Competencies
Influencing without Authority: Ability to lead teams and drive results without being their direct manager.
High EQ & Discretion: Trustworthy handling of sensitive information.
Adaptability: Capable of handling complex, fast-paced environments.

Nice-to-haves

Experience: Previous construction experience is preferred, but not required
Industry Knowledge: Understanding of construction processes, project management, and site coordination in preferred but not required.

Application prep

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Platform: greenhouse
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