Job description

OPEN TO STATE OF COLORADO RESIDENTS ONLY Consider joining the dedicated people of the Colorado Department of Natural Resources. It’s our mission to manage and conserve Colorado’s natural resources for the benefit of people today – and tomorrow. That means we have to balance development with conservation so the state we all love provides similar opportunities for our children and their children. We invite you to explore our website at dnr.colorado.gov to find out more about the work we do to manage Colorado’s natural resources for today – and tomorrow. The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. In addition to offering rewarding, meaningful work, we offer: • Medical and Dental plans • Strong, flexible retirement plans including PERA Defined Benefit Plan or PERA Defined Contribution Plan, plus pre-tax and Roth 401K and 457 plans • Paid life insurance • Short- and long-term disability coverage • Employee Wellness programs • Flexible Spending Accounts • Health Savings Accounts • 11 paid holidays per year plus generous vacation and sick leave • Flexible work schedule options and remote-work options • Career advancement opportunities throughout the State system • Some positions may qualify for the Public Service Loan Forgiveness Program . COLORADO PARKS AND WILDLIFE Our Mission is to perpetuate the wildlife resources of the state, to provide a quality state parks system, and to provide enjoyable and sustainable outdoor recreation opportunities that educate and inspire current and future generations to serve as active stewards of Colorado's natural resources. The Financial Services Unit provides accounting, procurement and budget support and management to the Division. The Accounting work unit manages all aspects of the accounting function including: accounting for all expenditures (operating, capital, payroll), revenues and sales processes, cash management, grant reporting, cost accounting and allocations. The unit monitors, reports, and interprets overarching financial policy, rules and practices in order to ensure that all financial transactions are recognized and recorded correctly for the Division. In order to enact these functions successfully the unit is in contact with many individuals inside and outside of the agency, and acts as the liaison between Department of Natural Resources (DNR) Accounting and Division personnel. In order to manage the financial transactions, the unit develops and enforces policies and procedures, provides training for division staff, and consults with division staff on the proper ways to record financial information and use the State financial operating system (CORE) to record and report this data. The unit also works closely with Colorado Parks and Wildlife (CPW) Budget to implement financing mechanisms, develop and maintain Division financial coding structures, ensure proper budget amounts are recorded in the State financial system, grant setup and monitoring, consulting on accounting principles and rules, and assisting in development, preparation, and review of financial reports. In addition, the unit works closely with CPW Procurement on the coding, set-up, lapse/roll, set-up and payment of encumbered funds (CT, PO, and DO). This position is within the Colorado Parks and Wildlife’s Financial Services Unit which exists to provide accounting support and management of all funds related to various units in the Division. The position provides varied support to Parks and Wildlife’s Accounting section by performing, among other duties, the following: The position acts as the Purchasing Card liaison for the Division which involves performing prepayment and post payment reviews to ensure correct accounting codes are assigned to all purchases for payment; making corrections for incorrect coding strings; performing cardholder audits and reviews to ensure correct usage and compliance with accounting and program rules and procedures; acting as the cardholder contact for the department's Purchasing Card program; assisting cardholders with dispute resolution; and performing other duties associated with the program. The position is responsible for performing the duties of expenditure accounting including; reviewing expense transactions in the accounting system of record (CORE) for permissible and proper account coding, for compliance with GAAP, State Fiscal Rules, and Division and Departmental policies and procedures; processing expenditures related to operating expenses, capital equipment, custodial services and grants; providing extensive support on all year-end accounting tasks; and performing other duties associated with expenditure processing. The position is responsible for creating invoices and expense documents in CORE related to Fleet vehicle use by CPW. This includes; working with field office personnel to compile data for invoice creation in the Colorado Automotive Reporting System (CARS); submitting reimbursement requests to State Fleet Management; working in Google Sheets to collaborate with and obtain data from field office personnel; auditing data for accuracy, completeness, and allowability in relation to State Fleet Management policies; creating invoices in CARS through data entry and research in the system; compiling Excel spreadsheets using formulas, pivot tables, and filtering; using the WEX system to export data; and creating expense documents in CORE. The position provides backup for other accounting functions as needed and performs other duties as assigned. Specific job duties include but are not limited to: Purchasing Card Liaison Serves as the Purchasing Card liaison for CPW, providing oversight, guidance, and support for the Division’s Purchasing Cards. Performs prepayment and post-payment reviews of Purchasing Card transactions to ensure purchases are properly documented, allowable, and assigned to the appropriate accounting codes. Reviews transactions for compliance with accounting standards, DNR and Office of the State Controller (OSC) policies, and applicable Division policies and procedures. Identifies incorrect or incomplete accounting coding and documentation and makes, or coordinates, appropriate corrections to ensure transactions are accurately recorded and properly reflected in financial reporting. Conducts periodic cardholder audits and transaction reviews to monitor compliance with Purchasing Card policies and procedures. Reviews transaction supporting documentation, verifies the business purpose and appropriateness of purchases, identifies potential errors or policy violations, and follows up with cardholders to obtain missing information or resolve discrepancies. Monitors recurring issues and provides guidance to cardholders to promote accurate processing, appropriate purchasing practices, and compliance with established policies. Assists with monitoring and Purchasing Card transactions, researching discrepancies, and coordinating card support with DNR Accounting. Acts as the primary Purchasing Card contact for the Division and provides customer service and technical assistance to cardholders regarding Purchasing Card policies, transaction processing, accounting coding, and supporting documentation requirements. Provides training, clarification, and guidance to cardholders regarding Division requirements and best practices. Professional and Technical Accounting, Accounting Expertise, and Accounting Reporting Reviews payment/expense documents (INs, GAXs, ITIs, ITAs, and IETs) in CORE in accordance with GAAP, State Fiscal Rules, State Procurement Rules, and Division and DNR policies and procedures. This involves the review of the expense documents in conjunction with related CORE encumbrance documents (POs, POGG1s, CTs, CTGG1s, and DOs) for proper account coding, supporting documentation, and general accuracy and completeness. Expenditures include reimbursement for work performed, goods/services received, real estate purchases, capital development and equipment, and all other expenditures made by CPW. Provides expertise on technical payment processing, policies, system use, and any other questions from accounting and field office personnel. Communicates financial information to non-financial staff members in a clear manner. The position will rely on State, Department, and CPW policy and procedural documentation, system manuals, and internal communications to provide guidance to CPW field and financial services staff. In addition, the position will consult with other members of accounting, financial services, and other CPW units to explain problems encountered and provide solutions for resolution, and communicate the resolution to the appropriate parties. Enter payment/expense documents in CORE, ensuring compliance with GAAP, State Fiscal Rules, State Procurement Rules, and Division and DNR policies and procedures. Generates, reviews, and provides CORE reports to Division personnel using CORE’s reporting system. Determines appropriate reports and reporting parameters based on the needs of Division personnel and ensures reports contain accurate, complete, and relevant financial information. Retrieves, analyzes, and interprets financial data from CORE and works in Excel to customize reports based on end user needs. F LEET and WEX GAX Processing The position is responsible for creating invoices and expense documents in CORE related to Fleet vehicle use by CPW. This includes; working with field office personnel to compile data for invoice creation in the Colorado Automotive Reporting System (CARS); submitting reimbursement requests to State Fleet Management; working in Google Sheets to collaborate with and obtain data from field office personnel; auditing data for accuracy, completeness, and allowability in relation to State Fleet Management policies; creating invoices in CARS through data entry and research in the system; compiling Excel spreadsheets using formulas, pivot tables, and filtering; using the WEX system to export data; and creating expense documents in CORE. Other Duties as Assigned Assist other accounting and financial services projects within the unit, including but not limited to, the following: other duties and responsibilities as assigned. This category will involve many projects, both one-time and continuous. Remote Work Information: • This position is designated as remote but may be required to work from a department office building location based on business needs. • Employees are responsible to provide and maintain a home office or other suitable remote work location as well as Internet and a secure Wi-Fi connection. Minimum Qualifications Four (4) years of relevant experience in an accounting, financial, or business occupation related to the work assigned to this position OR A combination of related education in accounting, finance, or business and/or relevant experience in an occupation related to the work assigned equal to four (4) years. Substitutions Appropriate education in or a related field of study will substitute for the required experience on a year-for-year basis. Preferred Qualifications • Current or former State experience relevant to this position • Bachelor’s degree in accounting from accredited university. • Working experience in CORE. Required Competencies • Excellent problem solving skills. • Extensive experience with Excel and able to work with it at an intermediate level. • Excellent customer service skills. Conditions of Employment • State of Colorado residency is required at the time of application. • Must possess and maintain a valid state of Colorado driver's license if operating a State vehicle. • At the current time, this position is mostly remote with requirement to be in the office on occasion. • Employees are responsible to provide and maintain a home office or other suitable remote work location as well as Internet and a secure Wi-Fi connection. • Former State employees who were disciplinarily terminated or resigned in lieu of termination must disclose the information on the application and provide an explanation why the prior termination or resignation should not disqualify their application from the current position. (Please Note: Absent extraordinary circumstances, prior disciplinary termination or resignation in lieu of termination will disqualify the applicant from future State employment with DNR). • Pursuant to the DNR-120 Fleet and Driving Standards Administrative Directive , any worker who will be expected to drive a State-owned vehicle is responsible for maintaining a safe driving record and a valid driver license prior to driving any State-owned vehicle. To be compliant with the new fleet vehicle policy, Motor Vehicle Records (MVRs) will be pulled for review for workers who: • Have an assigned State fleet vehicle • Are required to operate a vehicle as part of the position • Utilize a State fleet vehicle as a pool vehicle APPEAL RIGHTS: It is recommended that you contact the Human Resources Specialist listed below to resolve issues related to your possession of minimum qualifications. However, if you receive notice that you have been eliminated from consideration for this position, you may file an appeal with the State Personnel Board or request a review by the State Personnel Director. An appeal or review must be submitted on the official appeal form, signed by you or your representative. This form must be delivered to the State Personnel Board by email (dpa_state.personnelboard@state.co.us), postmarked in US Mail or hand delivered (1525 Sherman Street, 4th Floor, Denver CO 80203), or faxed (303.866.5038) within ten (10) calendar days from your receipt of notice or acknowledgement of the department’s action. For more information about the appeals process, the official appeal form, and how to deliver it to the State Personnel Board; go to spb.colorado.gov; contact the State Personnel Board for assistance at (303) 866-3300; or refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov under Rules. The Assessment Process • All applications received by the closing of this announcement will be reviewed by an HR Specialist against the Minimum Qualifications in this announcement. • Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process. Part of, or all of, the comparative analysis for this position will be a structured application review by Subject Matter Experts. • Resumes, cover letters and other attachments are not considered as part of initial reviews, therefore, it is important to document in your application your education, experience, minimum qualifications, and preferred qualifications as outlined in the job announcement . • Please thoroughly answer all supplemental questions (if listed) since question responses may be evaluated for content, writing ability, spelling, grammar, and effective communication. • This recruitment may involve additional testing and/or exams to arrive at the top group for interviews. • This recruitment may be used to fill more than one vacancy at this level and reporting location. The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities. The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Department of Natural Resources is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator, at dnr_hr_employeebenefits@state.co.us ADAAA Accommodations Any person with a disability as defined by the ADA Amendments Act of 2008 (ADAAA) may be provided a reasonable accommodation upon request to enable the person to complete an employment assessment. To request accommodation, please contact our Benefits Specialist at dnr_hr_employeebenefits@state.co.us at least five business days before the date that any accommodation will be required to allow us to evaluate your request and prepare for the accommodation. You may be asked to provide additional information, including medical documentation, regarding functional limitations and type of accommodation needed. Please ensure that you have this information available well in advance of the assessment date.

Requirements

Must-haves

Short- and long-term disability coverage
Employee Wellness programs
Flexible Spending Accounts
Health Savings Accounts
11 paid holidays per year plus generous vacation and sick leave
Flexible work schedule options and remote-work options
Career advancement opportunities throughout the State system
Some positions may qualify for the Public Service Loan Forgiveness Program .
The position provides backup for other accounting functions as needed and performs other duties as assigned.
Specific job duties include but are not limited to:
Purchasing Card Liaison
Professional and Technical Accounting, Accounting Expertise, and Accounting Reporting
Enter payment/expense documents in CORE, ensuring compliance with GAAP, State Fiscal Rules, State Procurement Rules, and Division and DNR policies and procedures.
F LEET and WEX GAX Processing
Other Duties as Assigned
Employees are responsible to provide and maintain a home office or other suitable remote work location as well as Internet and a secure Wi-Fi connection.
Four (4) years of relevant experience in an accounting, financial, or business occupation related to the work assigned to this position
A combination of related education in accounting, finance, or business and/or relevant experience in an occupation related to the work assigned equal to four (4) years.
Substitutions
Appropriate education in or a related field of study will substitute for the required experience on a year-for-year basis.
Bachelor’s degree in accounting from accredited university.
Working experience in CORE.
Required Competencies • Excellent problem solving skills.

Nice-to-haves

Preferred Qualifications • Current or former State experience relevant to this position

Application prep

Use the role’s language and application details while tailoring your materials.

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Platform: governmentjobs
Effort: medium

Benefits

Benefits detected in the listing.

Dental

Vision

401k

Wellness