Job description

A large metropolitan government organization is seeking an organized, detail-oriented Project Coordinator to support its Oracle Cloud program, which covers HCM, ERP, Payroll, Pension and related modules for roughly 26,000 employees. The system is in post-go-live stabilization, with a high volume of open issues, vendor coordination, steering committee governance and cross-departmental workstreams. You will provide administrative and operational support to the Oracle Cloud Project Manager and program team. This is a 6-month remote contract that is likely to extend to 12 months. • Schedule and coordinate meetings across internal teams, vendor partners and steering committee members • Prepare agendas, capture minutes, decisions and action items, and distribute notes promptly • Track action item status and follow up with owners • Maintain project trackers, logs, status reports and schedules • Support the PM in maintaining the consolidated issue and work order inventory • Prepare materials for steering committee meetings and leadership updates • Track contract financials including hours consumed, budget utilization and vendor billing • Review vendor invoices for completeness and accuracy and flag discrepancies • Coordinate meeting logistics, including room bookings and virtual meeting setup • Track deliverables, milestones and deadlines across workstreams • Support onboarding of new team members and vendors

Requirements

Must-haves

Schedule and coordinate meetings across internal teams, vendor partners and steering committee members
Prepare agendas, capture minutes, decisions and action items, and distribute notes promptly
Track action item status and follow up with owners
Maintain project trackers, logs, status reports and schedules
Support the PM in maintaining the consolidated issue and work order inventory
Prepare materials for steering committee meetings and leadership updates
Track contract financials including hours consumed, budget utilization and vendor billing
Review vendor invoices for completeness and accuracy and flag discrepancies
Coordinate meeting logistics, including room bookings and virtual meeting setup
Track deliverables, milestones and deadlines across workstreams
Support onboarding of new team members and vendors

Nice-to-haves

None flagged.

Application prep

Use the role’s language and application details while tailoring your materials.

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