Job description

At Hidden Level, we’re building the future of airspace awareness through cutting-edge RF sensing technology. Our mission is to make the world safer—whether it’s protecting troops, securing infrastructure, or enabling smarter cities. We design, manufacture, and deploy advanced sensor systems that deliver real-time insights for defense and commercial applications. Position Overview: Hidden Level is transforming airspace safety with innovative, scalable drone detection and airspace technology. We provide real-time, actionable data to help customers enhance security, situational awareness, and airspace monitoring across a range of environments. As Hidden Level continues to grow, we are looking for a Contracts Manager I to support day-to-day contracting activity across U.S. Government, commercial, vendor, and manufacturing-related matters. This role will independently handle routine contract administration tasks and begin taking on first-pass review and redlining work under moderate supervision. This position is a good fit for someone who has a strong foundation in contract administration, is comfortable working across teams, and wants to continue developing experience in government contracting, commercial agreements, SaaS/DaaS terms, subcontract support, and contract operations. Location: This role is expected to be hybrid in Syracuse, NY or Washington, DC, with 2 days in office and 3 days remote each week. Additional in-office attendance may be needed for onboarding, training, program support, manufacturing or operations coordination, or business priorities. Responsibilities: The Contracts Manager I will support routine government, commercial, and manufacturing-related contract actions using approved templates, playbooks, and approval paths. Responsibilities may include: • Administering routine contract actions, including modifications, options, funding actions, task orders, subcontract actions, and closeout support. • Supporting review of RFP/RFQ terms, FAR/DFARS applicability, flow-down requirements, reps and certs, and subcontract packages. • Processing customer order forms, NDAs, bailment agreements, simple SOWs/change orders, vendor SaaS orders, and click-through/clickwrap reviews. • Performing first-pass review and redlining of teaming agreements, subcontract documents, and other contract-related legal documents within approved templates and playbooks. • Maintaining contract files, repositories, trackers, and key contract dates, including deliverables, CDRLs, renewals, option windows, and closeout milestones. • Creating and updating purchase requisitions tied to contract actions, vendor support, subcontract packages, program requirements, or manufacturing-related support. • Assisting Accounting with invoice questions, billing backup, contract-term confirmation, and related documentation as needed. • Assisting Service Operations with lease-related contract review coordination and escalation of legal or business issues. • Coordinating with Legal, Finance, Accounting, Program Management, Procurement, Service Operations, Security/Privacy, Export/Trade, Business Development/Sales, customers, vendors, and partners. • Escalating non-standard terms, higher-risk issues, or matters outside approved authority before moving forward. What We’re Looking For: • Organized, detail-oriented, and comfortable working in a fast-moving environment. • Able to manage multiple contract actions under tight timelines with limited supervision. • Practical, agile, and able to work under pressure while maintaining sound judgment. • Clear communicator who can work effectively with Legal, Finance, Accounting, Program Management, Procurement, Operations, Security/Privacy, and Business Development/Sales stakeholders. • Curious, collaborative, and able to earn trust across disciplines and levels. • Able to identify when an issue needs to be escalated for review. Required Qualifications: • 2–5 years of experience in contracts management, procurement, legal support, supply chain, manufacturing operations support, or a related administrative role. • Bachelor’s degree in Business, Law, Finance, Supply Chain, Legal Studies, or a related field, or equivalent experience. • Working knowledge of contract terminology, contract lifecycle stages, FAR/DFARS basics, standard commercial terms, manufacturing-related contracting or operations support, and Microsoft Office. • Strong attention to detail, organization, responsiveness, and written and verbal communication skills. • Ability to work cross-functionally with Legal, Finance, Accounting, Program Management, Procurement, Operations, Security/Privacy, and Business Development/Sales stakeholders. • Secret clearance required at hire or must be obtained within 6 months of hire; ability to maintain clearance required. U.S. Person status required for ITAR-controlled work. Compensation and Benefits: Hidden Level offers a competitive salary and a comprehensive benefits package, including health insurance, paid parental leave, flexible time off, 401(k) with employer contributions, life insurance, disability insurance, and potential stock options. Salary Range: The salary range for this position is estimated at $64,000 - $80,000 annually. Please note that the salary information is a general guideline only. Hidden Level considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience, education/ training, key skills as well as market and business considerations when extending an offer. Equal Opportunity Employer: Hidden Level is an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, national origin, sex, pregnancy, sexual orientation, gender identity, age, veteran status, disability, or any other status protected by applicable federal, state, or local law. Security Note: Due to the nature of Hidden Level’s technology, only U.S. citizens can be considered for this position. Hidden Level Employees must be able to obtain and maintain a U.S. Government Security Clearance, if required for the position. Please click here to review the National Security Clearance Adjudicative Guidelines.

Requirements

Must-haves

The Contracts Manager I will support routine government, commercial, and manufacturing-related contract actions using approved templates, playbooks, and approval paths. Responsibilities may include:
Administering routine contract actions, including modifications, options, funding actions, task orders, subcontract actions, and closeout support.
Supporting review of RFP/RFQ terms, FAR/DFARS applicability, flow-down requirements, reps and certs, and subcontract packages.
Processing customer order forms, NDAs, bailment agreements, simple SOWs/change orders, vendor SaaS orders, and click-through/clickwrap reviews.
Performing first-pass review and redlining of teaming agreements, subcontract documents, and other contract-related legal documents within approved templates and playbooks.
Maintaining contract files, repositories, trackers, and key contract dates, including deliverables, CDRLs, renewals, option windows, and closeout milestones.
Creating and updating purchase requisitions tied to contract actions, vendor support, subcontract packages, program requirements, or manufacturing-related support.
Assisting Accounting with invoice questions, billing backup, contract-term confirmation, and related documentation as needed.
Assisting Service Operations with lease-related contract review coordination and escalation of legal or business issues.
Coordinating with Legal, Finance, Accounting, Program Management, Procurement, Service Operations, Security/Privacy, Export/Trade, Business Development/Sales, customers, vendors, and partners.
Escalating non-standard terms, higher-risk issues, or matters outside approved authority before moving forward.
Organized, detail-oriented, and comfortable working in a fast-moving environment.
Able to manage multiple contract actions under tight timelines with limited supervision.
Practical, agile, and able to work under pressure while maintaining sound judgment.
Clear communicator who can work effectively with Legal, Finance, Accounting, Program Management, Procurement, Operations, Security/Privacy, and Business Development/Sales stakeholders.
Curious, collaborative, and able to earn trust across disciplines and levels.
Able to identify when an issue needs to be escalated for review.
2–5 years of experience in contracts management, procurement, legal support, supply chain, manufacturing operations support, or a related administrative role.
Bachelor’s degree in Business, Law, Finance, Supply Chain, Legal Studies, or a related field, or equivalent experience.
Working knowledge of contract terminology, contract lifecycle stages, FAR/DFARS basics, standard commercial terms, manufacturing-related contracting or operations support, and Microsoft Office.
Strong attention to detail, organization, responsiveness, and written and verbal communication skills.
Ability to work cross-functionally with Legal, Finance, Accounting, Program Management, Procurement, Operations, Security/Privacy, and Business Development/Sales stakeholders.
Secret clearance required at hire or must be obtained within 6 months of hire; ability to maintain clearance required. U.S. Person status required for ITAR-controlled work.

Nice-to-haves

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Application prep

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Keywords to mirror

agile

Platform: adp-workforce-now
Effort: medium

Benefits

Benefits detected in the listing.

Health Insurance

Vision

401(K)

Parental Leave