Job description

Job Title: University Recruiter Job Description This role focuses on full-cycle recruiting in a high-volume, fast-paced environment, supporting a university-focused hiring team during peak recruiting periods. You will source and engage candidates, manage the interview process from requisition assignment through offer acceptance, and provide an excellent experience to both candidates and hiring managers. Working under clear guidelines and close supervision, you will apply established recruiting practices while developing your expertise in talent acquisition. Responsibilities • Source and attract external candidates for specialized and niche profiles, driving targeted talent into the recruiting funnel. • Recruit, screen, and interview candidates for a high volume of requisitions, ensuring timely and consistent communication throughout the process. • Engage closely with hiring managers from the moment a requisition is opened through offer acceptance, providing regular updates and acting as a trusted recruiting partner. • Maintain strong candidate relationships by keeping candidates informed, answering questions, and ensuring a positive experience at every stage of the interview process. • Extend job offers to selected candidates and manage the offer process, including tracking offer decisions and acceptance rates. • Conduct reference checks and other pre-employment verifications as required, following established procedures and guidelines. • Support onboarding activities by conducting or coordinating orientation for new employees and ensuring all required documentation is completed. • Perform exit interviews and process changes in employee status in accordance with established policies and procedures. • Manage a high-volume requisition load, typically handling 100200 requisitions at a time, and maintain control of candidate pipelines so roles can be filled quickly when openings arise. • Track and report on key performance indicators such as candidates per requisition, offer acceptance rates, communication service levels, and operational inputs. • Use structured tracking mechanisms to monitor requisition activity, ensuring clarity on who is taking action on each role and where candidates are in the process. • Follow instructions and pre-established guidelines to perform recruiting activities, escalating issues to a supervisor or manager as needed. • Collaborate with the broader recruiting and talent acquisition team to support peak hiring cycles for university-related hiring programs. Essential Skills • 13 years of experience in a high-volume sourcing or recruiting environment. • Experience managing a large requisition load and working in a fast-paced, high-volume recruiting setting. • Proficiency in candidate sourcing, including identifying and engaging specialized and niche talent profiles. • Experience in candidate management, including scheduling, communication, and guiding candidates through the hiring process. • Demonstrated ability to partner with and engage hiring managers throughout the recruitment lifecycle. • Talent acquisition, recruiting coordination, or related administrative roles preferred. • High-volume administrative experience supporting processes such as offers, transfers, and status changes. • Strong attention to detail in handling candidate data, documentation, and tracking mechanisms. • Ability to follow established processes, instructions, and guidelines while working under immediate supervision. • Knowledge of commonly used concepts, practices, and procedures in recruiting and human resources. • Comfort working in a high-volume, fast-paced, customer-obsessed environment with a strong focus on service quality. Additional Skills & Qualifications • Bachelors degree in a related field is preferred. • Experience as a recruiting coordinator or in a similar talent acquisition support role. • Familiarity with university or campus recruiting programs and peak hiring cycles. • Experience tracking and reporting on recruiting metrics such as offers per month, offer acceptance rates, and candidates per requisition. • Ability to manage multiple priorities and maintain organization across a large number of requisitions. • Strong communication skills for interacting with candidates and hiring managers across different locations. Work Environment This is an 8-month contract position supporting university and early-career hiring initiatives for a large nationwide technology company. The role offers the potential for contract extension and/or conversion to a full-time opportunity based on business needs, performance, and hiring demand. Comprehensive benefits (medical, dental, vision, etc.) are available throughout the entire contract assignment; however, paid time off (PTO) is not included. This role is 100% onsite in Chicago, IL, and follows a Monday through Friday schedule from 8:00 AM to 5:00 PM , with a standard one-hour lunch break . You will work in a high-volume, fast-paced recruiting environment that is strongly customer-focused, with a primary emphasis on supporting university-related hiring during peak recruiting seasons. The position requires close collaboration with hiring managers, business stakeholders, and recruiting team members while operating within established processes and recruiting guidelines. You will spend much of your time leveraging applicant tracking systems, candidate relationship management tools, and other recruiting technologies to manage requisitions, track candidate pipelines, coordinate interviews, and facilitate offer and onboarding activities. Success in this role requires strong organizational skills, attention to detail, and the ability to effectively manage multiple priorities while delivering an exceptional candidate and hiring manager experience. Job Type & Location This is a Contract position based out of Seattle, WA. Pay and Benefits The pay range for this position is $36.00 - $36.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & Location This is a Contract position based out of Seattle, WA. Application Deadline This position is anticipated to close on Nov 6, 2026. Workplace Type This is a fully onsite position in Seattle,WA. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Requirements

Must-haves

Job Title: University Recruiter
Source and attract external candidates for specialized and niche profiles, driving targeted talent into the recruiting funnel.
Recruit, screen, and interview candidates for a high volume of requisitions, ensuring timely and consistent communication throughout the process.
Engage closely with hiring managers from the moment a requisition is opened through offer acceptance, providing regular updates and acting as a trusted recruiting partner.
Maintain strong candidate relationships by keeping candidates informed, answering questions, and ensuring a positive experience at every stage of the interview process.
Extend job offers to selected candidates and manage the offer process, including tracking offer decisions and acceptance rates.
Conduct reference checks and other pre-employment verifications as required, following established procedures and guidelines.
Support onboarding activities by conducting or coordinating orientation for new employees and ensuring all required documentation is completed.
Perform exit interviews and process changes in employee status in accordance with established policies and procedures.
Manage a high-volume requisition load, typically handling 100200 requisitions at a time, and maintain control of candidate pipelines so roles can be filled quickly when openings arise.
Track and report on key performance indicators such as candidates per requisition, offer acceptance rates, communication service levels, and operational inputs.
Use structured tracking mechanisms to monitor requisition activity, ensuring clarity on who is taking action on each role and where candidates are in the process.
Follow instructions and pre-established guidelines to perform recruiting activities, escalating issues to a supervisor or manager as needed.
Collaborate with the broader recruiting and talent acquisition team to support peak hiring cycles for university-related hiring programs.
Essential Skills
13 years of experience in a high-volume sourcing or recruiting environment.
Experience managing a large requisition load and working in a fast-paced, high-volume recruiting setting.
Proficiency in candidate sourcing, including identifying and engaging specialized and niche talent profiles.
Experience in candidate management, including scheduling, communication, and guiding candidates through the hiring process.
Demonstrated ability to partner with and engage hiring managers throughout the recruitment lifecycle.
High-volume administrative experience supporting processes such as offers, transfers, and status changes.
Strong attention to detail in handling candidate data, documentation, and tracking mechanisms.

Nice-to-haves

Talent acquisition, recruiting coordination, or related administrative roles preferred.
Bachelors degree in a related field is preferred.

Application prep

Use the role’s language and application details while tailoring your materials.

Keywords to mirror

Platform: phenom
Effort: medium

Benefits

Benefits detected in the listing.

Dental

Vision

401(K)

Pto

Paid Time Off