Job description

Job Title: Marketing Coordinator Job Description The Marketing Coordinator supports and coordinates ongoing marketing initiatives to align with the firms business development plan. This role is ideal for a creative, detail-oriented professional who can bring innovative ideas to marketing strategies, meet deadlines, communicate clearly in writing and verbally, and solve problems efficiently and effectively. The Marketing Coordinator will work across proposals, digital and print marketing, social media, and event-related communications to strengthen the firms brand and visibility. Responsibilities • Coordinate and prepare complete responses to Requests for Proposals (RFPs) and Requests for Qualifications (RFQs), ensuring all materials comply with each solicitations specific requirements. • Compile proposal content such as firm information, team resumes, relevant project experience, fees, schedules, and any additional materials required by the RFP or RFQ. • Maintain an organized filing system for both active and issued proposals to support efficient access and tracking. • Assist with updating the company website, including firm personnel profiles, project experience, news and updates, and position listings. • Generate social media posts on a consistent basis and manage activity across professional social networking pages and related websites. • Create, track, and distribute mass communication efforts, including email campaigns (E-blasts) and mailed collateral. • Assist with designing and ordering marketing giveaways for tradeshows, client appreciation initiatives, and internal marketing efforts. • Support direct mail campaigns, digital marketing initiatives, marketing sell sheets, and rack cards to promote services and projects. • Create articles for newsletters and help maintain accurate and current mailing lists. • Assist with coordinating attendance at target conferences and industry events, such as PASBO and PASA-PSBA. • Help arrange and execute professional photography sessions for in-progress and completed construction projects to support future marketing initiatives. • Assist with designing, ordering, and distributing client holiday gifts and related marketing materials. • Draft content for press releases, including new staff hires, groundbreaking and ribbon-cutting ceremonies, dedications, and open house events. • Perform additional marketing and administrative tasks as requested to support the broader business development and marketing strategy. Essential Skills • Proficiency using Adobe InDesign (23 years of experience). • Proficiency using Microsoft Office Suite (23 years of experience). • Experience creating and assembling proposals, including RFP and RFQ responses. • Experience with branding and brand-consistent marketing materials. • Strong technical writing capabilities or demonstrated ability to produce clear, professional written content. • Strong verbal communication skills and comfort speaking with clients and partners. • High level of organization and attention to detail, particularly in managing proposal files and marketing assets. • Ability to manage multiple projects, prioritize tasks, and meet deadlines in a fast-paced environment. • Problem-solving skills with the ability to work independently and collaboratively. Additional Skills & Qualifications • Personable and comfortable talking on the phone with clients, partners, and vendors. • Technical writing experience is a plus. • Background or familiarity with engineering or architecture is a plus. • Experience with broader Adobe Creative Suite tools is beneficial. • Interest in attending industry conferences and engaging in professional networking. • Ability to contribute creative ideas for giveaways, holiday gifts, and marketing campaigns. Work Environment This position is based in a front desk reception area and operates in a professional office setting. The role follows a MondayFriday schedule, with core hours of either 7:00 a.m.4:00 p.m. or 8:00 a.m.5:00 p.m. The work arrangement is hybrid, with in-office work required on Monday and Thursday and the option to work remotely three days per week. The Marketing Coordinator regularly uses Adobe InDesign, Microsoft Office Suite, and other digital tools to produce marketing materials and proposals. The environment involves frequent interaction by phone and in person, collaboration with internal teams, and coordination with external partners and vendors in a business-casual professional setting. Job Type & Location This is a Permanent position based out of Harrisburg, PA. Pay and Benefits The pay range for this position is $60000.00 - $70000.00/yr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Health Benefits Multiple medical plan options are available, including: PPO plans with deductibles ranging from $500 to $1,650 per individual. HSA-compatible plans with deductibles of $1,000 and $3,000 per individual. Dental and vision coverage are included with the benefit elections. Employees who waive company health insurance are eligible for a $1,000 annual healthcare bonus. 401(k) Retirement Plan Employer contribution is the lesser of: 10% of the employee's annual contribution, or 1% of the employee's annual salary. Paid Holidays Nine paid holidays annually, including: New Year's Day Memorial Day Independence Day Labor Day Thanksgiving Day Day After Thanksgiving Christmas Day Two Floating/Personal Holidays that can be used throughout the year with supervisor approval. Vacation Time New employees accrue vacation at one day per month after two months of full-time employment, providing up to 10 days during the first year. After the first year, employees earn two weeks (80 hours) annually. Employees with 5+ years of service receive increased vacation based on tenure, with schedules showing growth up to approximately 15 days per year depending on role and years of service. Sick Leave Sick leave varies by employee classification and tenure: Support Staff/Hourly employees begin with 2 days and increase with service. Professional/Admin/Sales employees begin with 3 days and increase over time. Executive employees receive higher sick leave allowances, increasing with tenure. Leave Programs The company complies with both the Federal and State Family & Medical Leave Acts (FMLA) Job Type & Location This is a Permanent position based out of Harrisburg, PA. Application Deadline This position is anticipated to close on Oct 28, 2026. Workplace Type This is a hybrid position in Harrisburg,PA. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Requirements

Must-haves

Responsibilities • Coordinate and prepare complete responses to Requests for Proposals (RFPs) and Requests for Qualifications (RFQs), ensuring all materials comply with each solicitations specific requirements.
Compile proposal content such as firm information, team resumes, relevant project experience, fees, schedules, and any additional materials required by the RFP or RFQ.
Maintain an organized filing system for both active and issued proposals to support efficient access and tracking.
Assist with updating the company website, including firm personnel profiles, project experience, news and updates, and position listings.
Generate social media posts on a consistent basis and manage activity across professional social networking pages and related websites.
Create, track, and distribute mass communication efforts, including email campaigns (E-blasts) and mailed collateral.
Assist with designing and ordering marketing giveaways for tradeshows, client appreciation initiatives, and internal marketing efforts.
Support direct mail campaigns, digital marketing initiatives, marketing sell sheets, and rack cards to promote services and projects.
Create articles for newsletters and help maintain accurate and current mailing lists.
Assist with coordinating attendance at target conferences and industry events, such as PASBO and PASA-PSBA.
Help arrange and execute professional photography sessions for in-progress and completed construction projects to support future marketing initiatives.
Assist with designing, ordering, and distributing client holiday gifts and related marketing materials.
Draft content for press releases, including new staff hires, groundbreaking and ribbon-cutting ceremonies, dedications, and open house events.
Perform additional marketing and administrative tasks as requested to support the broader business development and marketing strategy.
Essential Skills • Proficiency using Adobe InDesign (23 years of experience).
Proficiency using Microsoft Office Suite (23 years of experience).
Experience creating and assembling proposals, including RFP and RFQ responses.
Experience with branding and brand-consistent marketing materials.
Strong technical writing capabilities or demonstrated ability to produce clear, professional written content.
Strong verbal communication skills and comfort speaking with clients and partners.
High level of organization and attention to detail, particularly in managing proposal files and marketing assets.
Ability to manage multiple projects, prioritize tasks, and meet deadlines in a fast-paced environment.

Nice-to-haves

Technical writing experience is a plus.
Background or familiarity with engineering or architecture is a plus.

Application prep

Use the role’s language and application details while tailoring your materials.

Keywords to mirror

Platform: phenom
Effort: medium

Benefits

Benefits detected in the listing.

Health Insurance

Dental

Vision

401(K)