Event Manager| Full-Time | Graham Park Exhibition Center at Oak View Group

Job description

Oak View Group (OVG) is the global leader in premium live entertainment infrastructure and services, with a platform spanning venue development and end-to-end capabilities across venue management, hospitality, and sponsorship sales. Founded in 2015, the company serves a collection of seven world-class owned venues and a client roster of the most iconic arenas, stadiums, convention centers, music festivals, performing arts centers, and cultural institutions, spanning four continents. The Event Manager will manage every aspect of their assigned events from the advance planning stages through the end of the event; hire, train, schedule, and supervise all event staff; oversee building security and interact with local public safety officials to ensure events run smoothly; coordinate communication between event staff/security and delegate assignments; and be responsible for and ensure overall customer and lessee satisfaction and experience. This role will pay a salary of $55,000 - $65,000. Benefits for Full-Time roles: Health, Dental and Vision Insurance, 401(k) Savings Plan, 401(k) matching, and Paid Time Off (vacation days, sick days, and 11 holidays). This position will remain open until December 31, 2026. The Graham Park Exhibiton Center is a brand new facility in Rochester, MN, built by Olmsted County and managed by Oak View Group. The newly constructed 82,000-square-foot facility will be home to trade shows, fundraisers, equine events, comedians, concerts, and more. • Advance, plan, service, and manage all events • Plan, manage, and evaluate the work of subordinates • Provide leadership and guidance for event personnel • Analyze challenges, identify alternative solutions, and project consequences of proposed actions and implement recommendations in support of organizational objectives • Establish and maintain effective working relationships with lessees/clients, co-workers, part-time staff, contractors, patrons/public, and municipal officials • Work a flexible schedule, including long nights, early mornings, weekends & holidays as needed • Complete all duties with a customer service focus through teamwork & dedication to Oak View Group’s principles • Assist in the preparation of buildings to meet the requirements of upcoming events/shows • Assist with the completion of pre-show event financial estimates • Assist with the completion of post-show event settlements • Advise lessees on services available from independent contractors for events • Recruit, train, and supervise event & security staff • Create work schedules for event & security staff, delegate assignments, and review performance/results • Function as a liaison between users of the facility and the facility staff • Recommend and evaluate required event staffing levels • Coordinate communication between building staff and show staff during load-in and load-out • Investigate and resolve event-related complaints in a professional manner, ensuring customer satisfaction • Maintain equipment (radios, metal detection wands, etc.) for all event and security staff • Make hospitality arrangements as needed • Communicate with municipal officials, including police, fire and medical services, event staff, and the public to ensure the security of patrons and events run smoothly • Review emergency planning procedures with all event staff for each event • Create and distribute detailed data sheets prior to every event • Prepare and approve biweekly payroll for all event staff and security staff • Coordinate service needs with the food and beverage provider & make hospitality arrangements as needed • Serve as manager on duty as scheduled • Other duties and responsibilities as assigned • 3-5 years of increasingly responsible experience in event management in a stadium, arena, convention center, or public assembly facility setting • Bachelor’s degree from an accredited college/university with major coursework in facility management, hospitality management, business, or related field or similar work experience • Strong communication skills • Strong computer skills in Microsoft Office applications, word processing, and the Internet • Knowledge of operational characteristics of events • Ability to identify the needs of users of the facility • Knowledge of crowd management and control techniques • Knowledge of customer service practices • Knowledge of principles of management, scheduling, and training employees • Demonstrated familiarity with facility use contracts • Knowledge of fire and public safety regulations • Knowledge of A/V equipment and electronic systems in public assembly facilities • Experience with budget preparation and control • Familiarity with terminology used in entertainment/convention/public assembly settings • Experience with AutoCAD is preferred but not required At OVG, we understand that to continue positively disrupting the sports and live entertainment industry, we need a diverse team to help us do it. We also believe that inclusivity drives innovation, strengthens our people , improves our service , and raises our excellence . Our success is rooted in creating environments that reflect and celebrate the diverse communities in which we operate and serve, and this is the reason we are committed to amplifying voices from all different backgrounds. Oak View Group is committed to equal employment opportunity. We will not discriminate against employees or applicants for employment on any legally recognized basis (“protected class”) including, but not limited to veteran status, uniform service member status, race, color, religion, sex, national origin, age, physical or mental disability, genetic information or any other protected class under federal, state, or local law. We can recommend jobs specifically for you! Click here to get started.

Requirements

Must-haves

This role will pay a salary of $55,000 - $65,000.
This position will remain open until December 31, 2026.
Advance, plan, service, and manage all events
Plan, manage, and evaluate the work of subordinates
Provide leadership and guidance for event personnel
Analyze challenges, identify alternative solutions, and project consequences of proposed actions and implement recommendations in support of organizational objectives
Establish and maintain effective working relationships with lessees/clients, co-workers, part-time staff, contractors, patrons/public, and municipal officials
Work a flexible schedule, including long nights, early mornings, weekends & holidays as needed
Complete all duties with a customer service focus through teamwork & dedication to Oak View Group’s principles
Assist in the preparation of buildings to meet the requirements of upcoming events/shows
Assist with the completion of pre-show event financial estimates
Assist with the completion of post-show event settlements
Advise lessees on services available from independent contractors for events
Recruit, train, and supervise event & security staff
Create work schedules for event & security staff, delegate assignments, and review performance/results
Function as a liaison between users of the facility and the facility staff
Recommend and evaluate required event staffing levels
Coordinate communication between building staff and show staff during load-in and load-out
Investigate and resolve event-related complaints in a professional manner, ensuring customer satisfaction
Maintain equipment (radios, metal detection wands, etc.) for all event and security staff
Make hospitality arrangements as needed
Communicate with municipal officials, including police, fire and medical services, event staff, and the public to ensure the security of patrons and events run smoothly
Review emergency planning procedures with all event staff for each event

Nice-to-haves

Experience with AutoCAD is preferred but not required

Application prep

Use the role’s language and application details while tailoring your materials.

Platform: icims
Effort: medium

Benefits

Benefits detected in the listing.

Dental

Vision

401(K)

Paid Time Off