Job description

Operations Manager Johns Hopkins University Hillel Make a meaningful impact on Jewish student life by joining Johns Hopkins University Hillel as our Operations Manager. This position plays a critical role in supporting the daily operations that make our vibrant Jewish community possible. Working closely with staff, student leaders, university partners, and community stakeholders, the Operations Manager helps ensure that Hopkins Hillel runs smoothly, efficiently, and professionally. The Operations Manager will support administrative systems, financial overview, facilities management, event logistics, and organizational infrastructure that enable our programs, services, and student experiences to flourish. At Johns Hopkins Hillel, strong operations are essential to advancing our mission of fostering Jewish identity, leadership, learning, and community. The Operations Associate will be an integral member of our team, helping to create a welcoming, well-functioning environment where students can connect, grow, and thrive. What You'll Do Administrative Operations Manage the day-to-day administrative operations of Hopkins Hillel, ensuring a welcoming and professional environment for students, families, alumni, donors, and visitors. Coordinate office systems, record keeping, filing, scheduling, and administrative workflows. Maintain organizational calendars, meeting schedules, and facility reservations. Order and manage office, kitchen, and program supplies. Coordinate vendor relationships and service contracts. Provide logistical and administrative support to professional staff, student leadership, lay leaders, and committees. Coordinate Board of Directors meetings, including scheduling, materials preparation, Zoom logistics, and record keeping. Manage technology systems, including computers, phones, internet services, and office equipment. Support operational logistics for student programs, Shabbat dinners, holiday celebrations, retreats, and special events. Facilities and Building Management Oversee the maintenance, cleanliness, safety, and functionality of the Hillel building and grounds. Serve as the primary liaison with maintenance vendors, contractors, custodial services, security personnel, and other service providers. Ensure that Hopkins Hillel remains a welcoming, attractive, and student-focused gathering space. Coordinate repairs, preventative maintenance, and capital improvement projects as needed. Manage facility scheduling, room reservations, and outside building usage. Oversee inventory management for office, kitchen, and event-related supplies. Manage building security systems and work closely with university and external security partners to maintain a safe environment for students, staff, and guests. Prepare reports and supporting materials for the Finance Committee and Board of Directors. Event and Program Operations Coordinate scheduling and logistics for student mashgichim and food preparation staff, as well as oversee operational planning for Shabbat dinners, Jewish holiday celebrations, student leadership retreats, alumni programs, fundraising events, and other major campus initiatives. Manage event setup and breakdown, room configurations, catering logistics, equipment needs, and vendor coordination. Assist staff and student leaders in executing high-quality programs that advance Hopkins Hillel's mission. Ensure all operational aspects of events are executed efficiently and professionally. Other Responsibilities Participate as an active member of the Hopkins Hillel team and contribute to a positive organizational culture. Support special projects and strategic initiatives as assigned by the Executive Director. Perform other duties as needed to advance the mission and success of Johns Hopkins University Hillel. Evening and some weekend availability is required to support Shabbat dinners, holiday celebrations, and major student programs. Workload is typically heavier during the academic year, with lighter periods during university breaks and summer months. What You'll Bring to the Role Minimum of 2–3 years of experience in operations, administration, nonprofit management, office management, facilities coordination, or related fields. Bachelor's degree required. Strong organizational and project management skills with exceptional attention to detail. Experience with financial processing, budgeting support, accounts payable, and record management. Excellent interpersonal, communication, and customer service skills. Ability to work independently while collaborating effectively with staff, students, board members, and community partners. Strong technology proficiency, including Microsoft Office, Outlook, Zoom, Constant Contact, and office management systems. Flexibility, initiative, professionalism, and a positive attitude. Ability to prioritize competing responsibilities and manage multiple projects simultaneously. Ability to lift up to 50 pounds and assist with event setup and breakdown as needed. A valid driver's license, reliable transportation, and the ability to travel locally to support organizational operations, including purchasing supplies, coordinating vendors and making deposits. What You’ll Receive Competitive salary in the non-profit marketplace. The salary range for this role is $56,000-$62,000 commensurate with experience. A comprehensive benefits package, including health insurance, Group Supplemental Retirement Annuity (GSRA), pension plan, life insurance, Long Term Disability (LTD), Flexible Spending Plan, generous vacation/sick time, and parental leave. Great professional development, mentoring, and skill-building opportunities. About Hopkins Hillel The Hillel at Johns Hopkins University is a vibrant and pluralistic Jewish community on campus, anchored by a modern and well-equipped four-story building that students call home. The building, which is one block from the main entrance to the campus, includes multiple meeting rooms, a library, offices for staff and students, a kosher kitchen and dining room, and comfortable lounge space for study, informal meetings and schmoozing. Students enjoy our beautiful facility to study, meet friends, participate in diverse programming, explore Israel, and celebrate Shabbat and Jewish Holidays. There are approximately 400 Jewish students at JHU, about 7% of the undergraduate population. Jewish students are an active, dynamic part of both Hillel and the campus community. The Jewish students, like the entire student body at JHU, are motivated, thoughtful and energetic. There are many opportunities for students to become active in Jewish life through community building, culture and the arts, Israel dialogue, social justice, and religious life. Hopkins Hillel is affiliated with Hillel International. Hillel International enriches the lives of Jewish students so they may enrich the Jewish people and the world and envisions a world where every student is inspired to make an enduring commitment to Jewish life, learning, and Israel. About the Associated Jewish Federation of Baltimore Johns Hopkins Hillel is proud to be an agency of The Associated: Jewish Federation of Baltimore along with 26 other agencies. We harness the strength of our agencies to form ONE network. The Associated and its network of agencies work collaboratively to make a critical difference in the lives of Jews in Baltimore, in Israel and around the world while positively improving the larger community in which we live and work. The Jewish community in Baltimore is well-connected and devoted to the sustained success of Jewish life in town as well as growth of professionals. Baltimore, or "Charm City," is a city with a burgeoning downtown social scene, with plenty of entertainment, a great sports scene, affordable living options, and things to do every day of the year. Visit us at associated.org to learn more. About Hillel International In 1923, Rabbi Benjamin Frankel started Hillel with humble means, a noble mission and a breathtaking vision: to convey Jewish civilization to a new generation. Today, Hillel International continues to enrich the lives of Jewish students and is the largest Jewish campus organization in the world at nearly 1,000 colleges and universities across North America and around the world. As Hillel evolves as an organization, the mission remains steadfast: to create lasting connections with every Jewish student that foster an enduring commitment to Jewish life, learning, and Israel and train them to become the next Jewish leaders. Hillel is an equal opportunity employer. We are committed to creating an accepting and inclusive environment for all.

Requirements

Must-haves

Operations Manager
Johns Hopkins University Hillel
Administrative Operations
Manage the day-to-day administrative operations of Hopkins Hillel, ensuring a welcoming and professional environment for students, families, alumni, donors, and visitors.
Coordinate office systems, record keeping, filing, scheduling, and administrative workflows.
Maintain organizational calendars, meeting schedules, and facility reservations.
Order and manage office, kitchen, and program supplies.
Coordinate vendor relationships and service contracts.
Provide logistical and administrative support to professional staff, student leadership, lay leaders, and committees.
Coordinate Board of Directors meetings, including scheduling, materials preparation, Zoom logistics, and record keeping.
Manage technology systems, including computers, phones, internet services, and office equipment.
Support operational logistics for student programs, Shabbat dinners, holiday celebrations, retreats, and special events.
Facilities and Building Management
Oversee the maintenance, cleanliness, safety, and functionality of the Hillel building and grounds.
Serve as the primary liaison with maintenance vendors, contractors, custodial services, security personnel, and other service providers.
Ensure that Hopkins Hillel remains a welcoming, attractive, and student-focused gathering space.
Coordinate repairs, preventative maintenance, and capital improvement projects as needed.
Manage facility scheduling, room reservations, and outside building usage.
Oversee inventory management for office, kitchen, and event-related supplies.
Manage building security systems and work closely with university and external security partners to maintain a safe environment for students, staff, and guests.
Prepare reports and supporting materials for the Finance Committee and Board of Directors.
Event and Program Operations
Manage event setup and breakdown, room configurations, catering logistics, equipment needs, and vendor coordination.
Assist staff and student leaders in executing high-quality programs that advance Hopkins Hillel's mission.

Nice-to-haves

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Benefits

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Health Insurance

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Parental Leave

Professional Development