Job description

JOB RESPONSIBILITIES • Provide overall management and direct the day-to-day operations of the company’s Payroll department, including: • Balancing competing demands for department resources • Interviewing and hiring new team members • Providing guidance and feedback to facilitate professional development • Annual employee evaluation process • Compensation decisions • Employee relation issues • Review pre-payroll for accuracy of time entry for personnel, wages, fringes and compliance with applicable state/federal laws and collective bargaining agreements • Provide weekly/monthly certified payroll reports to appropriate internal departments, appropriate subcontractors and governmental agencies, and answer questions as needed • Manage pay rate tables for public and private work, including BOLI, Davis Bacon and union pay templates • Completion of monthly union trust reporting including accurately reporting hours, wages fringes, vacation payouts, and overseeing annual audit requests • Ensure compliance with applicable wage/hour laws and collective bargaining agreements • Continuously refine the payroll service delivery model with input and agreement from our business unit customers • Answer employee questions of their payroll and research/resolve problems or concerns regarding the payroll function • Build and maintain good customer relationships with business units • Ensure adequate design, testing and documentation requirements are met for Sarbanes Oxley compliance. Review and approve control documentation submitted with each payroll processed. Act as primary liaison with business unit management for resolving payroll-related accounting issues ensuring the accurate recording of required financial statement balances. • Research changes in the payroll profession and develop/refine procedures that will continually improve the operational efficiency and meet service levels of the Payroll Organization • Foster a culture that promotes ethical practices and legal compliance, excellence in customer service, individual integrity, teamwork and employee innovation and accountability • Exercise responsibility for compliance with Federal and State payroll tax laws and regulations • Communicate changes in payroll standards, laws and guidelines to department members and management including assisting in the development of manuals and other training materials • Continuously assess risk factors related to confidentiality of employee information • Interact with accounting auditors and respond to auditor requests • Responsible for the operation of the JD Edwards computer system payroll module and coordination of related functions with KRC payroll shared services staff • Perform other tasks and special projects as assigned MINIMUM QUALIFICATIONS/REQUIREMENTS • High school diploma or equivalent • 5 years payroll experience managing a weekly, high-volume payroll • Excellent interpersonal and communication skills, both written and verbally. This position will interact with all levels of the organization along with external customers and agencies. • High attention to detail with the ability to maintain accuracy in a fast-paced environment • Excellent math and problem-solving skills • Proficient with Microsoft Office applications and electronic payroll systems • Must have high ethical standards and the ability to maintain confidential information • Be able to manage people and maintain constructive relationships with others PREFERRED QUALIFICATIONS/REQUIREMENTS • Bachelor’s degree in Business Administration, Accounting or related field • Certified Payroll Experience Highly Preferred • Experience with a multi-union payroll in the construction industry • Experience with JD Edwards, Kronos and Heavy Job software • Minimum of two years managing complex and competing priorities for multiple customers KEY SKILLS AND COMPETENCIES • Thorough knowledge of multi-state payroll, compensation and labor laws. • Ability to proactively identify and creatively address issues/solve problems is critical • Proficient use of personal computers and strong knowledge of system applications, particularly in the payroll/human resources area • Excellent human relations skills in dealing with associates, employees, other department heads, external/internal auditors, and representatives of governmental offices • Excellent written and verbal communication skills to effectively communicate with all levels within the organization and with business associates outside the organization. • Ability to manage multiple priorities and meet deadlines • Ability to maintain confidentiality of the employee payroll file information This position is in office and full-time at our Tangent, Oregon location. Additional Information: Benefits: Full-time employees are eligible for the following benefits: -Medical, Dental & Vision Insurance -Health Savings & Flexible Spending Accounts -401K with Company Match -Profit Sharing -8 Paid Holidays -Paid Time Off -Life Insurance -Employee Assistance Program -Years of Service Recognition How To Apply To be considered for this position, candidates must complete and submit an employment application at jobs.kniferiver.com by the posting deadline noted above. If unable to complete an application online you may print and send completed application to any Knife River NW address or stop in one of our locations to complete an application. Knife River is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, age, color, religion, gender, gender identity, sexual orientation, national origin, disability, protected Veteran status or any other protected category under applicable state/federal law. If you are an individual with a qualified disability as defined by federal, state, or local law and require reasonable accommodation to complete any part of the application for any reason, please contact your state employment agency or you may call 541-693-5960 to speak with a human resources representative. Subject to pre-employment drug testing and background check. Veterans: Put Your Skills to Work with Us! At Knife River, we are committed to helping our military transition to civilian life. We are constantly looking to add veterans to our workforce and want to make the transition as smooth as possible. There are many jobs within the military that are transferable to our Payroll Supervisor position: Army: Finance Specialist Coast Guard: Storekeeper Navy: Logistics Specialist, Accounting Officer Marines: Finance Technician, Management Specialist

Requirements

Must-haves

Provide overall management and direct the day-to-day operations of the company’s Payroll department, including:
Balancing competing demands for department resources
Interviewing and hiring new team members
Providing guidance and feedback to facilitate professional development
Annual employee evaluation process
Compensation decisions
Employee relation issues
Review pre-payroll for accuracy of time entry for personnel, wages, fringes and compliance with applicable state/federal laws and collective bargaining agreements
Provide weekly/monthly certified payroll reports to appropriate internal departments, appropriate subcontractors and governmental agencies, and answer questions as needed
Manage pay rate tables for public and private work, including BOLI, Davis Bacon and union pay templates
Completion of monthly union trust reporting including accurately reporting hours, wages fringes, vacation payouts, and overseeing annual audit requests
Ensure compliance with applicable wage/hour laws and collective bargaining agreements
Continuously refine the payroll service delivery model with input and agreement from our business unit customers
Answer employee questions of their payroll and research/resolve problems or concerns regarding the payroll function
Build and maintain good customer relationships with business units
Research changes in the payroll profession and develop/refine procedures that will continually improve the operational efficiency and meet service levels of the Payroll Organization
Foster a culture that promotes ethical practices and legal compliance, excellence in customer service, individual integrity, teamwork and employee innovation and accountability
Exercise responsibility for compliance with Federal and State payroll tax laws and regulations
Communicate changes in payroll standards, laws and guidelines to department members and management including assisting in the development of manuals and other training materials
Continuously assess risk factors related to confidentiality of employee information
Interact with accounting auditors and respond to auditor requests
Responsible for the operation of the JD Edwards computer system payroll module and coordination of related functions with KRC payroll shared services staff
Perform other tasks and special projects as assigned

Nice-to-haves

Certified Payroll Experience Highly Preferred

Application prep

Use the role’s language and application details while tailoring your materials.

Platform: ukg
Effort: medium

Benefits

Benefits detected in the listing.

Dental

Vision

401k

Paid Time Off

Professional Development