Financial Analyst at University of Chicago Charter School

Job description

Department UCP Finance About the Department Innovative, career-driven learning experiences define University of Chicago Professional. In our commitment to spread the University's knowledge as broadly as possible, we offer impactful and flexible programs and courses that introduce individual and corporate audiences to up-to-the-minute research, the latest standards in their field, a new professional network, and the University of Chicago's rich intellectual community. Our instructors, all seasoned professionals, deliver unparalleled expertise drawn from years of industry experience. We give our students the tools to succeed in our fast-moving, interconnected world and achieve a competitive edge at any stage of their careers. Job Summary Reporting to the Director of Finance, Budget and Procurement, the Financial Analyst supports the financial operations of UChicago Professional (UCPro). This role analyzes and processes a range of financial transactions, including supplier invoices, customer invoices, employee expense reports, internal billing, and cash receipts, using standard procedures and professional judgment to resolve straightforward discrepancies and escalate more complex issues to the Director. The Financial Analyst contributes to month-end and year-end close, and performs routine analysis of payables and receivables data to identify trends and support process improvements. Working closely with the Director and central University offices, including Payment Services, Procurement Services, and central Finance and Administration, the Financial Analyst builds broad knowledge of UCPro's financial systems, processes, and stakeholders to help ensure accurate, compliant financial records. Responsibilities Prepares reconciliations, accruals, and supporting schedules for month-end/year-end close. Reconciles AP/AR subledgers to the general ledger and prepares aging and exception reports. Prepares financial reports, dashboards, and ad hoc analyses for the Director. Creates purchase requests, processes invoices, and reviews employee expense reports using the University s Oracle ERP and Concur systems. Reviews accounts payable transactions and expense reports for completeness, accuracy, and conformity with University policies and procedures, correcting errors as identified. Monitors the finance shared inbox and responds to and researches inquiries from suppliers and internal stakeholders regarding invoice status, payments, and reimbursements. Processes billing and collection transactions for UCPro programs. Researches outstanding receivables and payment posting discrepancies; follows up on aged balances. Follows University financial policies and procedures to support timely, accurate processing. Maintains accurate, well-documented records of transactions and account activity in compliance with University audit and recordkeeping standards. Performs special projects as assigned by the Director, Finance, Budget and Procurement. Prepares monthly reports, conducts and correct errors in accounts using existing procedures that are in place, and provides advice on the financial impact of human resources and academic affairs decisions. May work with other administrators on the procurement process, allocates expenditures for authorization, and advises in communications regarding funding agencies, subcontractors, and others at the instruction and direction of others. Performs other related work as needed. Minimum Qualifications Education: Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree). Work Experience: Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline. Certifications: --- Preferred Qualifications Education: Master s degree in accounting, finance, or business administration. Experience: Background in accounts payable, accounts receivable, or general accounting, preferably within a University or other large, decentralized organization. Familiar with ERP and expense management systems, such as Oracle, Concur, or similar platforms. Familiar with reconciling subledgers to the general ledger and supporting month-end/year-end close. Background in a customer service environment. Technical Skills or Knowledge: Knowledge of financial computing and database software applications. Working knowledge of generally accepted accounting principles (GAAP) and standard invoice/payment processing procedures. Familiarity with the University of Chicago s financial systems and structure is a plus. Skilled in spreadsheet modeling, reconciliation, and analysis (Excel). Proficiency with Microsoft Office (Word, Excel, PowerPoint). Preferred Competencies Strong attention to detail and a high degree of accuracy when processing financial transactions. Excellent customer service orientation to build effective relationships with external and internal stakeholders. Strong analytical and problem-solving skills, including the ability to reconcile financial data and identify root causes of discrepancies. Multitask and prioritize work. Effective written and verbal communication skills to explain financial information clearly to non-financial audiences. Work both independently and collaboratively as part of a small finance team. Handles sensitive and confidential information with discretion. Working Conditions Standard office environment. Application Documents Resume/CV (required) Cover Letter (preferred) Professional References Contact Information (3) (preferred) The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions. When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application. Job Family Financial Management Role Impact Individual Contributor Scheduled Weekly Hours 37.5 Drug Test Required No Health Screen Required No Motor Vehicle Record Inquiry Required No Pay Rate Type Salary FLSA Status Exempt Pay Range $72,000.00 - $80,000.00 The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting. Benefits Eligible Yes The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook . Posting Statement The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University s Notice of Nondiscrimination. Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form. All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position. The University of Chicago s Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu . Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

Requirements

Must-haves

Prepares reconciliations, accruals, and supporting schedules for month-end/year-end close.
Reconciles AP/AR subledgers to the general ledger and prepares aging and exception reports.
Prepares financial reports, dashboards, and ad hoc analyses for the Director.
Creates purchase requests, processes invoices, and reviews employee expense reports using the University s Oracle ERP and Concur systems.
Reviews accounts payable transactions and expense reports for completeness, accuracy, and conformity with University policies and procedures, correcting errors as identified.
Monitors the finance shared inbox and responds to and researches inquiries from suppliers and internal stakeholders regarding invoice status, payments, and reimbursements.
Processes billing and collection transactions for UCPro programs.
Researches outstanding receivables and payment posting discrepancies; follows up on aged balances.
Follows University financial policies and procedures to support timely, accurate processing.
Maintains accurate, well-documented records of transactions and account activity in compliance with University audit and recordkeeping standards.
Performs special projects as assigned by the Director, Finance, Budget and Procurement.
Prepares monthly reports, conducts and correct errors in accounts using existing procedures that are in place, and provides advice on the financial impact of human resources and academic affairs decisions.
Performs other related work as needed.
Minimum requirements include vocational training, apprenticeships or the equivalent experience in related field (not typically required to have a four-year degree).
Minimum requirements include knowledge and skills developed through 5-7 years of work experience in a related job discipline.
Master s degree in accounting, finance, or business administration.
Background in accounts payable, accounts receivable, or general accounting, preferably within a University or other large, decentralized organization.
Familiar with ERP and expense management systems, such as Oracle, Concur, or similar platforms.
Familiar with reconciling subledgers to the general ledger and supporting month-end/year-end close.
Background in a customer service environment.

Nice-to-haves

Familiarity with the University of Chicago s financial systems and structure is a plus.
Preferred Competencies
Cover Letter (preferred)
Professional References Contact Information (3) (preferred)

Application prep

Use the role’s language and application details while tailoring your materials.

Keywords to mirror

Platform: workday
Effort: long

Benefits

Benefits detected in the listing.

Paid Time Off