Job description

City: Century City, CA (Los Angeles) Onsite / Hybrid / Remote: Hybrid, 3 days per week in the Los Angeles office Duration: 7 months to start with Rate Range: Up to 43.27/hour in W2 (Depends On Experience) Work Authorization: U.S. citizens, Green Card holders, and candidates with valid EADs. No H-1B, OPT, CPT, visa sponsorship, or visa-related Must Have Executive administrative support experience. Hands-on experience with office operations, facilities, office services, or vendor coordination. Ability to work onsite in Los Angeles at least 3 days per week. Flexibility to support occasional evening and weekend events. Strong organization, attention to detail, and discretion with sensitive information. Responsibilities Manage a senior executive’s changing calendar, resolve scheduling conflicts, and coordinate meetings across time zones. Arrange domestic and international travel, prepare expense reports, and support leadership meetings and team events. Coordinate with administrative teams, internal partners, senior leaders, and external contacts. Support office operations, including vendors, supplies, catering, facilities requests, conference rooms, and meeting technology. Help coordinate new-hire onboarding, visitor access, building coordination, and safety procedures. Draft and proofread executive communications, presentations, status updates, and meeting notes. Qualifications Experience supporting executives and coordinating office or facilities operations. Strong written and verbal communication skills. Professional judgment and discretion when handling confidential information. Ability to manage competing priorities in a fast-paced environment. Customer-service approach when supporting employees, visitors, and partners. Nice to Have Experience in media, streaming, technology, or a direct-to-consumer organization. Experience supporting senior executives in a growing or changing team. Experience coordinating large meetings, executive events, or employee engagement activities.

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Platform: zoho-recruit
Effort: medium