Job description

About the Job Do you love the buzz of a well-run event and the satisfaction of checking every last logistics box before showtime? We're seeking an Events & Marketing Assistant to join our growing team! Lightspeed Systems has developed solutions to help K–12 school IT departments keep technology safe, secure, and easy to manage. As a part of the Marketing team and reporting to the Events Manager, you'll get our sales team in front of the right people at the right events, and make sure everything behind the scenes runs without a hitch. As our Events & Marketing Assistant, you will: Be a driving force behind our event presence - research the right events, manage registration and logistics, and ensure the sales team is show-ready Own the details that keep events running smoothly, from shipping booth materials to coordinating with vendors Support broader marketing efforts, including supporting lead conversion, to help fuel our pipeline About the Role The following are the essential functions of the position. This list is not exhaustive and may be supplemented as necessary: Research and identify relevant industry events, conferences, and trade shows aligned with company goals Manage event registration - booth space, sponsorships, and attendee sign-ups Coordinate event logistics - travel, internal pre-event communication, show service orders (AV, electric, material handling, etc.) Help plan event happy hours, including researching and selecting venues, gathering and comparing pricing, and coordinating event details Manage shipping and receiving of event materials, booth assets, and promotional collateral, ensuring items arrive on time and intact Support post-event follow-up, including lead capture organization and handoff to the marketing/sales funnel Support lead conversion - nurture campaign support and CRM data hygiene Assist with general marketing tasks and projects as needed, including content coordination and campaign support Keep event and marketing records accurate in the CRM Perform additional duties and projects as assigned About You The following knowledge, experience, skills, abilities, and key behaviors are preferred or required to perform this job. 1-2 years in event coordination, marketing, or related client-facing roles; four-year degree required Highly organized, detail-oriented, and good at managing multiple moving parts at once Thrives on logistics, deadlines, and vendor coordination in a fast-paced, evolving environment Strong written and verbal communicator Self-motivated, resourceful, and reliable, with a proactive problem-solving mindset Ability to travel occasionally to support on-site event execution Proficient in Microsoft Office Salesforce experience, a plus ABOUT US With more than 25 years of serving education, Lightspeed Systems delivers the most in-depth visibility and control to power exceptional schools where students are safe and engaged; technology is compliant and easily managed; and resources are secure and optimized. Purpose-built for school networks and devices, Lightspeed’s cloud-managed solutions include the most effective web filtering, student safety monitoring, classroom management, device management, and data analytics software available. Headquartered in Austin, Texas, with a European office in London, UK, Lightspeed serves over 23 million students across 31,000 schools in 43 countries, utilizing 15 million devices. Learn more at www.lightspeedsystems.com . We love our employees, and we show it. Our benefits and perks are built to support your overall wellbeing—at work and beyond. Offerings vary by country. ABOUT OUR ATX HQ If your role includes spending time onsite, you will LOVE being at the ranch. Our uniquely Lightspeed (and totally Texas) corporate headquarters has everything Lightspeeders need to get the job done – and a whole lot more. 15,000 sq. ft. of open work area, offices, and huddle rooms Snacks galore and a private chef serving up lunch Tuesday through Thursday every week A state-of-the-art fitness center (with outfitted locker rooms) Physical therapist onsite regularly Indoor and outdoor casual collaboration spots Pet-friendly office environment A golf simulator, go-carts, shuffleboard, corn hole, and MORE fun All within 31 sprawling acres of Live Oak trees that foster a natural habitat for local wildlife. It is not uncommon to be greeted daily by whitetail deer. (Maybe it wants to join your meeting?) Lightspeed Systems is an equal opportunity employer. We are committed to a work environment that supports, inspires, and respects all individuals and in which personnel processes are merit-based and applied without discrimination on the basis of race, color religion, sex, sexual orientation, gender identity, marital status, age, disability, national or ethnic origin, military service status, or other protected characteristic.

Requirements

Must-haves

As our Events & Marketing Assistant, you will:
Be a driving force behind our event presence - research the right events, manage registration and logistics, and ensure the sales team is show-ready
Own the details that keep events running smoothly, from shipping booth materials to coordinating with vendors
Support broader marketing efforts, including supporting lead conversion, to help fuel our pipeline
About the Role The following are the essential functions of the position. This list is not exhaustive and may be supplemented as necessary:
Research and identify relevant industry events, conferences, and trade shows aligned with company goals
Manage event registration - booth space, sponsorships, and attendee sign-ups
Coordinate event logistics - travel, internal pre-event communication, show service orders (AV, electric, material handling, etc.)
Help plan event happy hours, including researching and selecting venues, gathering and comparing pricing, and coordinating event details
Manage shipping and receiving of event materials, booth assets, and promotional collateral, ensuring items arrive on time and intact
Support post-event follow-up, including lead capture organization and handoff to the marketing/sales funnel
Support lead conversion - nurture campaign support and CRM data hygiene
Assist with general marketing tasks and projects as needed, including content coordination and campaign support
Keep event and marketing records accurate in the CRM
Perform additional duties and projects as assigned
1-2 years in event coordination, marketing, or related client-facing roles; four-year degree required
Highly organized, detail-oriented, and good at managing multiple moving parts at once
Thrives on logistics, deadlines, and vendor coordination in a fast-paced, evolving environment
Strong written and verbal communicator
Self-motivated, resourceful, and reliable, with a proactive problem-solving mindset
Ability to travel occasionally to support on-site event execution
Proficient in Microsoft Office

Nice-to-haves

About You The following knowledge, experience, skills, abilities, and key behaviors are preferred or required to perform this job.
Salesforce experience, a plus

Application prep

Use the role’s language and application details while tailoring your materials.

Keywords to mirror

Platform: greenhouse
Effort: quick