Job description

ABOUT AIR APPS At Air Apps, we believe in thinking bigger and moving faster. We’re a family-founded company on a mission to create the world’s first AI-powered Personal & Entrepreneurial Resource Planner (PRP), and we need your passion and ambition to help us change how people plan, work, and live. Born in Lisbon, Portugal in 2018 and now with offices in both Lisbon and San Francisco, we’ve remained self-funded while reaching over 100 million downloads worldwide. Our long-term focus drives us to challenge the status quo every day, pushing the boundaries of AI-driven solutions that truly make a difference. Here, you’ll be a creative force, shaping products that empower people across the globe. Join us on this journey to redefine resource management and change lives along the way. THE ROLE As a People Operations Specialist at Air Apps, you will be at the heart of our HR and recruiting operations. You’ll ensure smooth and timely delivery of key people-related processes, from recruitment and onboarding to documentation and employee support. You’ll play a critical role in maintaining a compliant, well-organized, and people-first work environment. RESPONSIBILITIES HR OPERATIONS & EMPLOYEE SUPPORT - Assist with day-to-day HR tasks including payroll coordination, benefits administration, and employee data management. - Clarify HR policies and respond to employee inquiries with empathy and accuracy. - Support internal HR initiatives, including company-sponsored people programs and team communications. - Take ownership of recurring documentation tasks, such as creating and updating internal HR processes, SOPs, and templates to ensure a compliant and well-documented HR environment. RECRUITMENT & HIRING SUPPORT - Manage end-to-end recruitment tasks including job postings, candidate sourcing, interview scheduling, and process coordination. - Collaborate with hiring managers to track progress, provide candidate updates, and maintain momentum throughout the hiring pipeline. - Help create a positive candidate experience from first contact to final offer. ONBOARDING - Coordinate onboarding logistics, welcoming new hires and ensuring a smooth integration into the team. REQUIREMENTS - Minimum of 2 years of experience in recruiting, including sourcing, interviewing, and negotiating offers — ideally within a consultancy or fast-paced environment. - Hands-on experience with Applicant Tracking Systems, especially Ashby. - Proficient in LinkedIn tools, especially LinkedIn Recruiter, and familiar with other sourcing platforms and talent engagement strategies. - Experience supporting HR operations such as payroll, benefits, and employee services. - Strong attention to detail and organizational skills, with the ability to manage multiple priorities. - Familiarity with the US labor law framework — you don’t need to be a legal expert, but understanding the impact of current regulations on hiring and employee operations is a significant plus. - Excellent written and verbal communication in English; Portuguese proficiency is a bonus. WHAT BENEFITS ARE WE OFFERING? - Apple hardware ecosystem for work. - Annual Bonus. - Medical Insurance (including vision & dental). - Disability insurance - short and long-term. - 401k up to 4% contribution. - Air Conference – an opportunity to meet the team, collaborate, and grow together. - Transportation budget - Free meals at the hub - Gym membership DIVERSITY & INCLUSION At Air Apps, we are committed to fostering a diverse, inclusive, and equitable workplace. We enthusiastically welcome applicants from all backgrounds, experiences, and perspectives. We celebrate diversity in all its forms and believe that varied voices and experiences make us stronger. APPLICATION DISCLAIMER At Air Apps, we value transparency and integrity in our hiring process. Applicants must submit their own work without any AI-generated assistance. Any use of AI in application materials, assessments, or interviews will result in disqualification. IMPORTANT NOTICE Air Apps does not partner with nor is represented by any recruiting agencies, staffing firms, or third-party recruiters in connection with our hiring efforts. All legitimate communication regarding Air Apps opportunities will come exclusively from an official @airapps.com airapps.com email address. Additionally, all open positions are published only through our official careers platform, Ashby. If you are contacted by anyone claiming to represent Air Apps from a different email domain, through a recruiting agency, or via a job posting source other than Ashby, please exercise caution. We do not accept unsolicited candidate submissions from agencies, and any such submissions will not be considered.

Requirements

Must-haves

Assist with day-to-day HR tasks including payroll coordination, benefits administration, and employee data management.
Clarify HR policies and respond to employee inquiries with empathy and accuracy.
Support internal HR initiatives, including company-sponsored people programs and team communications.
Take ownership of recurring documentation tasks, such as creating and updating internal HR processes, SOPs, and templates to ensure a compliant and well-documented HR environment.
Manage end-to-end recruitment tasks including job postings, candidate sourcing, interview scheduling, and process coordination.
Collaborate with hiring managers to track progress, provide candidate updates, and maintain momentum throughout the hiring pipeline.
Coordinate onboarding logistics, welcoming new hires and ensuring a smooth integration into the team.
Minimum of 2 years of experience in recruiting, including sourcing, interviewing, and negotiating offers — ideally within a consultancy or fast-paced environment.
Hands-on experience with Applicant Tracking Systems, especially Ashby.
Proficient in LinkedIn tools, especially LinkedIn Recruiter, and familiar with other sourcing platforms and talent engagement strategies.
Experience supporting HR operations such as payroll, benefits, and employee services.
Strong attention to detail and organizational skills, with the ability to manage multiple priorities.
Familiarity with the US labor law framework — you don’t need to be a legal expert, but understanding the impact of current regulations on hiring and employee operations is a significant plus.
WHAT BENEFITS ARE WE OFFERING?
Apple hardware ecosystem for work.
Disability insurance - short and long-term.
Air Conference – an opportunity to meet the team, collaborate, and grow together.
Transportation budget

Nice-to-haves

Excellent written and verbal communication in English; Portuguese proficiency is a bonus.
Annual Bonus.

Application prep

Use the role’s language and application details while tailoring your materials.

Keywords to mirror

Platform: ashby
Effort: quick

Benefits

Benefits detected in the listing.

Dental

Vision

401k