Position Summary
The company is seeking an experienced, self-motivated, and collaborative Senior Corporate Paralegal who will primarily focus on corporate governance, securities and NYSE compliance, including global subsidiary governance and compliance, and related quarterly and annual processes.
In this role, you will report to the Deputy General Counsel, who, along with the Assistant General Counsel, leads securities, M&A, and corporate governance matters. You will work closely with cross-functional business leaders throughout the company, including the EVP, Chief Legal Officer & Corporate Secretary, and other senior executives. The successful candidate will possess a passion for learning, positive energy, a commitment to teamwork, an innovative mindset, and a desire to bring value to a collaborative legal team.
Primary Responsibilities
• Support corporate governance processes, including board/committee calendar and attendance, general recordkeeping, preparation of draft board and committee meeting agendas, presentations, resolutions, consents, minutes, and other materials as required.
• Support the corporate secretary function for all domestic and foreign subsidiaries, including day-to-day subsidiary maintenance and statutory compliance across jurisdictions; updating and maintaining the entity management system; drafting resolutions and minutes at the corporate and subsidiary levels; preparing documents for the dissolution, change, or formation of entities; drafting and maintaining powers of attorney; registering entity branches; making annual filings; creating a system to track and manage entity filing deadlines and compliance calendars; building and improving documentation, templates, and workflows for entity management; and serving as liaison between Legal, Finance & Accounting, Tax, and Operations on entity matters.
• Coordinate end-to-end logistics for public board and committee meetings, ensuring agendas, materials, timelines, and follow-ups are delivered with accuracy and care.
• Partner collaboratively with Legal, Finance, Human Resources, Investor Relations, and executive leadership to produce complete, timely, and high-quality board and committee materials.
• Support the electronic board portal for board and committee meetings and UWC distributions.
• Support Section 16 filings, including powers of attorney and Forms 3, 4, and 5 for Section 16 directors and officers; support direct filing with the SEC through the company's filing platform.
• Support maintaining stock ownership records for directors and officers.
• Support annual D&O questionnaires and annual board/committee evaluations.
• Support management of the proxy statement calendar and related deliverables.
• Support annual stockholder meeting documentation, including preparation of agendas, scripts, proxy cards, proxy notices, stockholder ballots, inspector of election materials, oaths, and meeting minutes.
• Assist with the preparation and filing of quarterly and annual SEC reports, including support for quarterly internal and external audit letter requests.
• Assist with other SEC, NYSE, and mandatory corporate filings.
• Maintain reliable governance records, including minutes, resolutions, approvals, and documentation, in a well-organized and easily retrievable structure.
• Support updates to internal and external corporate governance websites.
• Support due diligence activities related to M&A, capital markets, and treasury (KYC) transactions.
• Support management of insider trading lists and trading window calendars.
• Perform administrative duties such as distributing documents for signature, maintaining legal and policy documentation, managing legal vendors and invoices, and providing other administrative support as requested.
Experience
• 8+ years of experience as a corporate paralegal or legal assistant with SEC reporting, corporate housekeeping, corporate governance, treasury, and/or financial experience, either in a law firm or an in-house legal department.
• Broad legal experience, including public company corporate governance, corporate secretary matters, SEC and NYSE reporting and compliance, periodic SEC reporting (Forms 10-K, 10-Q, and 8-K), proxy statements, annual meetings, Section 16 reporting, and related matters.
• Experience supporting M&A, capital markets, and treasury transactions, including due diligence, closing documentation, and secretary certificates.
• Experience interacting with and supporting public company directors, executive officers, and senior leadership.
• Experience supporting organizations with international operations and subsidiaries, including managing a large portfolio of global entities using an entity management system (Diligent preferred).
• Experience with board portal software (Diligent preferred).
Competencies and Traits
• High level of interpersonal skills with the ability to handle sensitive and confidential matters with discretion.
• Demonstrated poise, tact, and diplomacy when working directly with directors and senior executives.
• Highly organized with the ability to effectively prioritize a high volume of confidential and time-sensitive work while meeting tight deadlines.
• Strong organizational, time management, analytical, written, and verbal communication skills.
• Ability to work independently and collaboratively within a team environment.
• Ability to proactively anticipate deadlines, maintain compliance calendars, and communicate effectively with team members.
• Exceptional attention to detail and accuracy.
• Advanced Microsoft Office skills, particularly in Word and PowerPoint.
• Growth mindset with a desire to innovate and continuously improve processes.
• High emotional intelligence with a collaborative, positive, and results-oriented approach.