Fleet Operations Manager

What the role needs

• Lead and oversee daily Fleet Department operations to ensure safe, efficient, compliant, and cost-effective fleet performance.
• Coordinate, direct, and support the activities of Fleet personnel, including the Fleet Coordinator, Fleet Administrator, and DOT Compliance Coordinator.
• Monitor departmental workloads, priorities, assignments, deadlines, and outstanding action items to ensure timely completion and accountability.
• Manage fleet maintenance programs, preventive maintenance schedules, repairs, vehicle readiness, equipment installations, and vendor services to maximize fleet availability and minimize downtime.
• Monitor fleet availability, utilization, maintenance performance, and downtime metrics, implementing corrective actions to improve operational readiness.
• Oversee vendor relationships, service performance, contract compliance, billing accuracy, and issue resolution to ensure operational effectiveness and cost control.
• Support DOT/FMCSA compliance efforts by ensuring inspections, documentation, audits, corrective actions, and regulatory requirements are completed accurately and on time.
• Analyze telematics data, fleet performance metrics, maintenance trends, utilization reports, and operational data to support decision-making and continuous improvement.
• Manage fleet-related administrative and financial activities, including invoice approvals, expense tracking, budget monitoring, reporting, and identification of cost-saving opportunities.
• Track, analyze, and report key performance indicators related to fleet availability, downtime, maintenance, compliance, expenses, utilization, and vendor performance.
• Identify operational risks, investigate issues, implement corrective actions, and drive initiatives that improve efficiency, accountability, service levels, and overall fleet performance.
• Maintain accurate fleet records, documentation, dashboards, reporting tools, and management systems, including Fleetio, Samsara, Epicor Eclipse, and Microsoft Office applications.

From the employer

VETERANS ARE ENCOURAGED TO APPLY Lonestar Electric Supply and its subsidiaries are looking for a Fleet Operations Manager who will be responsible for overseeing the day-to-day operations, performance, and administration of the Company's fleet program, ensuring fleet availability, maintenance effectiveness, regulatory compliance, cost control, safety, and operational efficiency. This role works closely with Fleet personnel, branch leadership, vendors, Accounting, EHS, and other stakeholders to support the entire fleet lifecycle, including vehicle acquisition, deployment, maintenance, utilization, telematics, repairs, compliance, and replacement planning. The Fleet Operations Manager is responsible for driving accountability, improving processes, monitoring fleet performance, and ensuring fleet resources effectively support operational needs across all locations. This position plays a key role in executing the Company's fleet and driver safety programs while providing reporting, analysis, and recommendations to improve vehicle uptime, control costs, strengthen compliance, and enhance overall fleet performance. The ideal candidate is a highly organized and results-oriented leader with strong operational, analytical, and communication skills who thrives in a fast-paced environment and is committed to continuous improvement, exceptional service, and Lonestar's passion to MAKE IT HAPPEN. Responsibilities • Lead and oversee daily Fleet Department operations to ensure safe, efficient, compliant, and cost-effective fleet performance. • Coordinate, direct, and support the activities of Fleet personnel, including the Fleet Coordinator, Fleet Administrator, and DOT Compliance Coordinator. • Monitor departmental workloads, priorities, assignments, deadlines, and outstanding action items to ensure timely completion and accountability. • Manage fleet maintenance programs, preventive maintenance schedules, repairs, vehicle readiness, equipment installations, and vendor services to maximize fleet availability and minimize downtime. • Monitor fleet availability, utilization, maintenance performance, and downtime metrics, implementing corrective actions to improve operational readiness. • Oversee vendor relationships, service performance, contract compliance, billing accuracy, and issue resolution to ensure operational effectiveness and cost control. • Support DOT/FMCSA compliance efforts by ensuring inspections, documentation, audits, corrective actions, and regulatory requirements are completed accurately and on time. • Analyze telematics data, fleet performance metrics, maintenance trends, utilization reports, and operational data to support decision-making and continuous improvement. • Manage fleet-related administrative and financial activities, including invoice approvals, expense tracking, budget monitoring, reporting, and identification of cost-saving opportunities. • Track, analyze, and report key performance indicators related to fleet availability, downtime, maintenance, compliance, expenses, utilization, and vendor performance. • Identify operational risks, investigate issues, implement corrective actions, and drive initiatives that improve efficiency, accountability, service levels, and overall fleet performance. • Maintain accurate fleet records, documentation, dashboards, reporting tools, and management systems, including Fleetio, Samsara, Epicor Eclipse, and Microsoft Office applications. • Support fleet planning, vehicle acquisitions, replacement strategies, lifecycle management, capital planning, and asset utilization initiatives. • Develop, implement, and continuously improve fleet policies, procedures, reporting processes, controls, and operational standards. • Collaborate with Branch Leadership, Accounting, EHS, Operations, vendors, and other stakeholders to resolve fleet-related challenges and support business objectives. • Prepare and present operational reports, performance updates, KPI summaries, and strategic recommendations to leadership while providing operational continuity during the Director's absence. Qualifications • Minimum of 5 years of experience in fleet operations, transportation, logistics, fleet administration, operations coordination, or a related field. • Experience leading, coordinating, or supervising operational activities across multiple employees, departments, branches, or locations. • Strong knowledge of fleet maintenance, vehicle utilization, fleet availability, vendor management, cost control, and asset lifecycle management. • Familiarity with DOT/FMCSA regulations, transportation safety practices, and commercial fleet operations. • Experience managing fleet expenses, invoices, budgets, reporting, and administrative processes. • Experience utilizing fleet management, telematics, ERP, or business management systems. • Ability to analyze operational data, performance metrics, and telematics information to support decision-making and continuous improvement. • Proficiency with Microsoft Office 365, particularly Excel and Outlook. • Strong leadership, communication, organizational, analytical, and problem-solving skills with the ability to manage multiple priorities and drive accountability. • Experience identifying operational risks, implementing corrective actions, and driving process improvements. • Ability to maintain confidentiality and effectively collaborate across all levels of the organization. Preferred Qualifications • Bachelor's degree in Business, Logistics, Supply Chain, Operations Management, or a related field. • Experience with Fleetio, Samsara, Epicor Eclipse, or similar fleet management and ERP systems. • Previous supervisory, team leadership, or operational management experience. • Experience supporting multi-location fleet operations and continuous improvement initiatives. • Professional certifications related to fleet management, transportation, safety, or operations management. Physical Requirements • Ability to travel 25-50% of the time regularly between branches, vendors, and operational locations. • Ability to accommodate changing schedules and occasional overnight travel. • Ability to safely navigate branch, warehouse, and service environments. • Lifting up to 25 lbs. may be required infrequently. • Consistently operate a computer and other office productivity machinery, Benefits • Medical, dental, life and vision insurance • 401(k) Retirement Plan and Match • Paid Time Off • Specified Holiday Pay Disclaimer: This job description is a general outline of the day-to-day duties to be expected and may not cover all job responsibilities that may be assigned by management. Lonestar Electric Supply is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age or other legally protected status.