Staff Accountant

What the role needs

• Responsibilities • Perform all Accounts Receivable, Credit, and Collections activities in alignment with company policies and US GAAP.
• Process customer invoices through customer portals and distribute invoicing documentation as required.
• Obtain, verify, and analyze credit references for new and non-current customer accounts, and assign credit terms and limits based on established practices and policies.
• Perform collection activities and follow up with past due customer accounts to ensure timely payment.
• Prepare reports for credit meetings and participate in those meetings.
• Prepare and post all cash receipts and sales transactions in the accounting and finance system.
• Prepare and issue credit memos and invoices related to the sale of supplies.
• Attend Return Material Authorization (RMA) meetings and support related accounting activities.
• Prepare monthly Accounts Receivable securitization reports.
• Forecast and report Days Sales Outstanding (DSO) and provide related analysis.
• Prepare pro forma invoices for cash-in-advance customer accounts.
• Perform periodic audits of sales orders to verify key attributes and ensure accuracy.

From the employer

Job Title: Staff Accountant Job Description The Staff Accountant is responsible for performing accurate and timely financial activities in accordance with company policies, procedures, and US GAAP. This role primarily manages Accounts Receivable, Credit, and Collections, while also supporting general accounting functions such as month-end, quarter-end, and year-end close, reporting, and data analysis. The position offers growth potential within a dynamic, expanding organization. Responsibilities • Perform all Accounts Receivable, Credit, and Collections activities in alignment with company policies and US GAAP. • Process customer invoices through customer portals and distribute invoicing documentation as required. • Obtain, verify, and analyze credit references for new and non-current customer accounts, and assign credit terms and limits based on established practices and policies. • Perform collection activities and follow up with past due customer accounts to ensure timely payment. • Prepare reports for credit meetings and participate in those meetings. • Prepare and post all cash receipts and sales transactions in the accounting and finance system. • Prepare and issue credit memos and invoices related to the sale of supplies. • Attend Return Material Authorization (RMA) meetings and support related accounting activities. • Prepare monthly Accounts Receivable securitization reports. • Forecast and report Days Sales Outstanding (DSO) and provide related analysis. • Prepare pro forma invoices for cash-in-advance customer accounts. • Perform periodic audits of sales orders to verify key attributes and ensure accuracy. • Maintain the sales commissions system for representatives, including calculations and updates. • Analyze key customer contracts, verify credit requests prior to processing customer rebates, and accrue and reconcile sales rebates on a monthly basis. • Prepare monthly sales and bookings reports for distribution to business unit leadership and executive staff, including analysis of variances from plan, product mix, and market segment classification. • Review and audit employee expense reports through expense reporting software to ensure compliance and accuracy, approve reports for closure, and provide reimbursement information to HR while following up on any issues. • Manage and administer corporate purchasing card accounts, including issuing cards and reconciling American Express and PNC purchasing card accounts. • Oversee freight bill audits and rebilling of freight charges to customers as appropriate. • Lead and participate in Accounts Receivable-related internal and external audits, and support other audit activities as needed. • Participate in and/or lead continuous improvement initiatives related to the ERP system and other processes to improve accuracy and productivity. • Support the inventory cycle counting process as requested. • Prepare general journal entries and perform account reconciliations. • Prepare various financial reports required for month-end, quarter-end, and year-end closings. • Provide additional support in Accounts Payable, Cost Accounting, and other general accounting activities based on organizational needs. • Demonstrate a strong commitment to quality in financial processes and outputs, aligning with organizational values. Essential Skills • Bachelors degree in Accounting or Finance. • 13 years of accounting experience in a manufacturing environment (35 years preferred). • Strong knowledge of US Generally Accepted Accounting Principles (GAAP) and bookkeeping best practices. • Experience working with ERP and electronic accounting systems. • High proficiency in Microsoft Excel, with the ability to pass an Excel skills test. • Proficiency in Microsoft Office applications. • Solid understanding of accounting laws, standards, and relevant state and national regulations. • Excellent written and verbal communication skills with a strong collaborative and team-oriented approach. • Accurate and precise attention to detail in all financial activities. • Ability to work in a deadline-driven environment, multitask effectively, prioritize workload, and manage time efficiently. • Eligibility to obtain any required authorizations under US export regulations, including ITAR 120.15 and EAR Part 772. Additional Skills & Qualifications • Experience in Accounts Receivable, Credit, and Collections within a manufacturing setting. • Experience preparing and analyzing sales, bookings, and DSO reports for management and executive leadership. • Experience with expense reporting software and corporate purchasing card administration. • Background in supporting or leading internal and external audit activities. • Familiarity with freight bill auditing and customer rebilling processes. • Exposure to cost accounting, accounts payable, and inventory cycle counting. • Experience participating in ERP system enhancements and continuous improvement initiatives. • Strong analytical skills for reviewing contracts, rebates, and variance analysis. • Demonstrated ability to grow within an organization, with interest in advancement opportunities. Work Environment This is a full-time, on-site position based in an office environment, working in the facility five days per week. The role involves daily use of ERP and electronic accounting systems, Microsoft Excel, and other Microsoft Office applications, as well as expense reporting and purchasing card platforms. The work is primarily computer-based and deadline-driven, with regular collaboration across accounting, finance, operations, and other business functions. The environment supports professional development and offers growth potential, with a culture that values quality, accuracy, and continuous improvement in financial processes. Standard professional business attire is expected in the office. Job Type & Location This is a Contract to Hire position based out of Kent, OH. Pay and Benefits The pay range for this position is $31.00 - $33.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave) Job Type & Location This is a Contract to Hire position based out of Kent, OH. Application Deadline This position is anticipated to close on Nov 6, 2026. Workplace Type This is a fully onsite position in Kent,OH. About Aston Carter Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options. San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records. Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.