Job description

About the Role Our client offers a fully remote work environment, the opportunity to help build and shape finance processes from the ground up, and growth opportunities alongside a scaling, international company. You’ll join a collaborative finance team with structured tooling, clear expectations, and room for ownership and process improvement. They are looking for a hands-on, detail-oriented Accounting Specialist to support day-to-day accounting operations and month-end close in a fast-growing, fully remote company. This role is execution-focused and operational by nature, covering Accounts Payable, Accounts Receivable, reconciliations, and monthly close. You will be joining a newly forming finance team, helping build and stabilize processes while supporting a distributed, international workforce. Key Responsibilities Accounts Payable • Import and maintain vendor bills and credit memos in the accounting system • Maintain vendor records and supporting documentation • Partner with Operations teams on COGS-related invoices and payments • Assist with vendor statement reviews and discrepancy resolution when needed Accounts Receivable & Billing • Create and issue invoices, receipts, and billing statements • Monitor AR balances and post incoming payments from payment processors • Perform regular AR aging reviews and follow up on past-due balances • Support bad debt monitoring and periodic bad debt calculations Month-End Close & Reconciliations • Support monthly close activities across P&L and Balance Sheet accounts • Prepare and post journal entries (weekly and monthly) • Perform balance sheet reconciliations, including: • Cash and bank accounts • Prepaid and accrued expenses • Fixed assets • WIP and COGS-related accounts • Identify missing transactions, discrepancies, or unusual variances and escalate proactively Process Improvement & Documentation • Follow and maintain existing accounting SOPs and operational documentation • Identify process gaps, inefficiencies, or recurring issues • Suggest and support process improvements as systems and workflows evolve • Contribute to building scalable accounting processes in a growing environment Requirements Experience & Skills • 3+ years of experience in Accounting Operations, Finance Operations, or a similar role • Prior experience working with U.S.-based companies or startups • Hands-on experience with: Accounts Payable, Accounts Receivable, and reconciliations, Month-end close activities • Strong understanding of core accounting principles (P&L, Balance Sheet, journal entries) • High attention to detail and comfort working with transactional financial data • Experience working in a fully remote, asynchronous environment • Professional working proficiency in English Nice to Have • Experience with tools such as: QuickBooks, ClickUp, Notion, PandaDoc • Prior exposure to U.S. employment compliance across multiple states • Experience in fast-growing startups or scale-up environments • Experience working with international teams and mixed employment models What They’re Looking For • Highly organized and process-oriented • Reliable and consistent in operational execution • Proactive in identifying and flagging issues • Comfortable collaborating cross-functionally • Clear, concise, and professional written communication • Curious mindset with a strong ability to learn and adapt What They Offer • Fully remote work environment • Salary: 2500-2700$ • Working hours: 09-05 Pacfic time zone • Opportunity to help build and shape finance processes from the ground up • Structured tooling and documentation with room for improvement and ownership • A collaborative finance team environment with clear expectations and support • Growth opportunities alongside a scaling, international company

Requirements

Must-haves

They are looking for a hands-on, detail-oriented Accounting Specialist to support day-to-day accounting operations and month-end close in a fast-growing, fully remote company.
This role is execution-focused and operational by nature, covering Accounts Payable, Accounts Receivable, reconciliations, and monthly close.
You will be joining a newly forming finance team, helping build and stabilize processes while supporting a distributed, international workforce.
Accounts Payable
Import and maintain vendor bills and credit memos in the accounting system
Maintain vendor records and supporting documentation
Partner with Operations teams on COGS-related invoices and payments
Assist with vendor statement reviews and discrepancy resolution when needed
Accounts Receivable & Billing
Create and issue invoices, receipts, and billing statements
Monitor AR balances and post incoming payments from payment processors
Perform regular AR aging reviews and follow up on past-due balances

Nice-to-haves

Experience with tools such as: QuickBooks, ClickUp, Notion, PandaDoc
Prior exposure to U.S. employment compliance across multiple states
Experience in fast-growing startups or scale-up environments
Experience working with international teams and mixed employment models
What They’re Looking For
Highly organized and process-oriented
Reliable and consistent in operational execution
Proactive in identifying and flagging issues
Comfortable collaborating cross-functionally
Clear, concise, and professional written communication
Curious mindset with a strong ability to learn and adapt
What They Offer

Application prep

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Platform: dover
Effort: medium